Oxfam- Request For Proposal For Office Movement

DEADLINE: 18TH NOVEMBER, 2021
OXFAM
REQUEST FOR PROPOSAL
TERMS OF REFERENCE FOR OFFICE MOVEMENT

PROJECT BACKGROUND
(1.1) BACKGROUND AND RATIONALE
Oxfam is a world-wide development organization that mobilizes the power of people against poverty. In Nigeria,  we  work  to  influence  policy  change  in  favour  of  the  poor  and  most  vulnerable,  promoting  food security and supporting small scale farmers to improve the livelihoods of men and women in rural areas.

We  focus  on  meeting  vulnerable  people’s  needs,  saving  lives,  sustaining  increased  incomes  for  the poorest, transforming attitudes about women’s roles and rights.

We increase active citizenship, and the accountability and transparency of public and private sector; and central to our work is the belief that power relations need to change to enable poor people to demand and claim their rights. Our core values are equality, empowerment, solidarity, inclusiveness, accountability and courage;  with  the  pillars  of  our  national  work  being  accountable  governance,  gender  justice  and  just economies.

(2) PROJECT DEFINITION
(2.1)  OBJECTIVE AND SCOPE
Oxfam in Nigeria has its current office located at No. 11 Ganges Street, off Alvan Ikoku Way, Maitama, Abuja, Nigeria and it has occupied the property since 2015. There is the need for Oxfam to relocate its office to another location which has been secured within Maitama District at No. 23b Katsina Ala Street. The  service  of  a  qualified  firm  is  required  to professionally  support  the  process  of  relocating  the  office within a reasonable time of six weeks in such a way that will imply minimum disruptions to the business of the organization and at the most cost efficient rate.

The main objective of this service consultancy is to have a seamless office movement from the current location  to  the  new  one  whereby  all  associated  activities  are  professionally  handled  by  a  single  firm. Specific objectives are:

(a) To  engage  the  services  of  a  single  firm  that  will  handle  the  entire  process  thereby  avoiding multiple engagement with artisans and service providers.

(b) To ensure no or very minimum damage or loss of any equipment, device, furniture, fittings, or documents.

(c) For time and cost efficiency in the delivery of associated services involved in the office movement.

SCOPE OF THE CONSULTANCY
The following services are expected to be covered by the service provider:

(1) Facility management services
(a) Sourcing, engagement and management of labour, equipment, materials needed to perform various office movement services indicated in this terms of reference.

(b) Renovations and repairs: engage the services of qualified artisans and technicians to carry out approved renovations and repairs necessary inside and outside the building as well as the premises of the building. This includes but not limited to repairs of fittings, furniture (ceiling, wardrobes, kitchen cabinets etc.), electrical outlets, paintings and interior decoration of the new office building.

Specific tasks required:
(i) Full Cost of Painting the entire interior and exterior of Main building, boys quarter and perimeter fence,  changing  of  bad  fisher  boards,  wall  treatment,  screeding  etc.  of  25B KatsinaAla  street using Fine Coatpaints.

(ii) Installation  of  all  required  electrical  switches,  sockets,  bulbs  circuit  breakers,  distribution  box, wiring  extensions,  trucking,  installation  of  distribution  box,  changeover  switches  and  all  other electrical accessories including inverter conduit.

Confirmation of the intention to submit a proposal/offer:
Bidders are asked to confirm their intention to participate in this process after receiving this request for proposal.3.3

Deadlines
Any  questions,  remarks  or  requests  for  clarification  can  be  send  to ngaoxfamvendors@oxfam.org, before 21/11/2021, 12:00 hours.

• Questions will be answered to all applicants no later than 17/11/2021, 12:00 hours.
• Offers should reach Oxfam Novib no later than 18/11/2021, 17:00 hours.
• A tentative award will be provided by 24/11/2021, provided prior check of the references supplied by the successful service provider.
• The estimated date of contract signature is planned on 26/11/2021:

Click to Download Document