DEADLINE: 11TH JANUARY, 2022
FAMILY HEALTH INTERNATIONAL (FHI 360) NIGERIA
REQUEST FOR APPLICATIONS (RFA) FOR PEPFAR ARPA FUNDS
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated locally driven solutions. Our development portfolio includes interventions in Health, Education, Nutrition, Environment, Humanitarian Economic Development, Civil Society Gender, Youth, Research and Technology-creating a unique mix of capabilities to address today’s interrelated development challenges. FHI360 serves more than 60 countries, all 50 US. states and all US. territories
The United States Agency for International Development (USAID) provides PEPFAR American Rescue Plan Act (ARPA) funds to the Family Health International (FHI360) to support an integrated approach to the National Deployment and Vaccination Plan by the Government of Nigeria (GoN). FHI 360 desires to issue sub-grant lo Nigerian indigenous organization(s) that can effectively implement COVID-19 activities in selected priority states. The two (2) focus states are: Akwa Ibom and Cross River. FHI 380 is therefore soliciting applications from indigenous Nigerian organizations with interest and capacity to meet the project intended goal and objectives. Selected applicants) wil be expected to provide comprehensive coverage in all assigned program areas and selected LGAs in the two states
Objective of service: The overall PEPFAR ARPA goal is to support programs for the prevention treatment, and control of HIV/AIDS in order to prevent, prepare for, and respond to coronavirus, including to mitigate the impact on such programs from coronavirus and support recovery from the impacts of the coronavirus.
NGO Activity Summary:
- Support PEPFAR sites to assess and strengthen infection prevention.and control (PC) activities a supported clinical delivery site
- Support COVID-19 vaccination access for staff and beneficiaries at PEPFAR-supported sites
- Support production and dissemination of evidence-based COVID-19 prevention messages and tools using multiple medium,
- Support access to testing for PEPFAR-supported staff and beneficiaries for COVID-19 to inform both IPC practices and epidemiological surveillance
- Support COVID-19 vaccination readiness and implementation
In line with achieving the major objective for this application, FHI 360 invites interested and reputable organizations to submit applications for this service in Akwa ibom and Cross River slates. The estimated budget for the grant is $500,000 for five months
This Request for Applications is in two (2) stages; Pre-qualification and Request for Technical Proposal stages (as described in A & B below)
A: Pre-qualification Stage-Eligibility Criteria
To be eligible for consideration interested organizations must provide the following details
- Certificate of Incorporation (CAC) or LGA/State Registration with evidence of certificate
- Tax Clearance Certificate For 2018, 2019 and 2020
- Most recent audited account/financial statements, for 2018,2019 and 2020) or certified annual financial report
- Evidence of previous similar job done in the focus States for the past three (3) years (must include any or all of the Following: Service agreements contracts, Award Letters, Memorandum of Understanding, evidence of completion of service, etc.)
Submission of prequalification documents:
- All pre-qualification documents (as listed above) MUST be sent electronically to PEPFarpa-eoi@fhi360.org which is the designated email address set up to receive the submissions.
- All submissions MUST not exceed a maximum email size of 10MB; as your proposal will be automatically rejected by the system if it exceeds the stipulated email size
- Submissions via the email Must be made on or before 5.00pm GMT+1 (Nigerian time) on the 18th of January 22
- The subject of your email MUST be titled as follows- PREQ-PEPFARARPA-NGO-FHI360-AKS&CRS
- Any email received without this subject title will not be considered
- Any submission received by post or hand delivered WILL be disqualified
Pre-qualification submission review
- A technical panel will be constituted to review the submissions.and shortlist applicants to proceed to the next stage of the Request for Applications(RFA) based on the criteria listed above
- At this stage, a ‘yes or ‘no’ qualifier will be used to rate all the points above, and only organizations with a yes’ response against all the points above will be considered for the next stage
- Only Organization that satisfy the Pre-qualification requirements will be evaluated at the next stage of the RFA
B: Technical Proposal Stage
Guidelines for Technical proposal: The Technical Proposal should not exceed 10 pages, written in English language, single spacing, font size 12 and font type Times New Roman. Components such as graph, charts, cover pages dividers, table of contents, and attachments (i.e, key personnel resumes acknowledgment letters, pa”performance information, references, organogram, etc) are not included in the: 10-page imitation for the Technical Proposal
Your Technical Proposal should include the following information with the corresponding scoring weights (the score assigned to the application will be of guidance in determining which application would provide the greatest value to FHI360):
- Itemize the main issues faced by the populace, especially PLHIV in accessing COVID-19 vaccination services in focus States (1 page), It is expected that the successful NGO(s) in the aspect of the Technical Proposal will demonstrate familiarity with the status of the PLHIV response in the proposed states and its critical gaps: 15 marks
- Demonstrate understanding of existing National Model for the COVID-19 vaccination roll out, to address COVID-19 prevention among the populace including PLHIV in the States, with a view to a sustainable response (2 pages) 15 marks
- Describing how your organization would work with government, health facilities and other civil society partners to deliver comprehensive and coordinated support to the populace including PLHIV exposed and infected by COVID-19, showing clear linkages with other sectors including the private sector, government and other civil society organizations in the States (3 pages), The proposal must demonstrate how prioritization of essential gaps for PLHIV exposed and infected by COVID-19 in the states will help deliver interventions as needed. In addition, the proposal must demonstrate knowledge of existing models for service delivery for PLHIV and how these platforms Can be leveraged for vaccination. 15 marks
- Present a draft budget for the proposed intervention in focus states, 15 marks
- Describe with a plan, how your organization would monitor and evaluate its intervention in focus LGAs and states. 15 marks
- Include a list of LGAs/States where the NGO has had work experience and demonstrate support from the LGA/State in which you propose to work (letters of support will be welcome). (2 pages) in this section, successful candidates will demonstrate knowledge of LGAs in the State where the most PLHIV neds exist based on proposed key criteria and experience implementing programs in those LGAs. 10 marks
- Current Organizational structure (organogram) (1 page), NGO must propose a realistic organogram that will achieve smart gas and cost-effective solution is to the identified problems. 5 marks
- CVs of key personnel intended for the project (2-page CVs) (Executive Director, Project Manage M&E Office, Finance Officer) 10 marks
Total marks=100
Submission of Technical proposal documents:
- The technical proposals containing the above requirements MUST be sent electronically to PEPFARarpa-rfp@fhi360.org, which is the designated email address set up to receive the submissions
- All submissions MUST not exceed a maximum email size of 10MB; as your proposal will be automatically rejected by the system if it exceeds the stipulated email size. Submissions via the email Must be made on or before 5.00pm GMT+1 (Nigerian time) on the 18th of January 2022
- The subject of your email must be tiled to contain ONLY your organization’s name (eg. XYZ Organization, Akwa Ibom & Cross River, Nigeria)
- Any email received without this subject title (ie. your organization name only) will not be considered,
- Any submission received by post or hand delivered WILL be disqualified.
Technical proposal submission review
- A technical panel will be constituted to review the technical proposals submitted and score the pre-qualified applicants on the criteria listed above.
- The highest ranking three (3) organizations (based on the technical evaluation) will be visited for Organizational Capacity Assessment (OCA), which is basically to:
- Sight And validate statutory registration and other key documents
- Validate information provided by applicants at the Request for Technical Proposal stage. Applicants not able to support information provided at the technical proposal stage may be disqualified.
- Use the results of this exercise to assess future capacity building requirements.
Note:
Negotiations on implementation strategies and arrangements, performance targets, work plan and budget will be carried out with the highest ranked organization(s). If agreement is not reached, the next highest ranked organization will be invited for negotiations
FHI 360 encourages inquiries concerning this RFA and welcomes the opportunity to answer questions from potential applicants, Prospective applicants may request additional clarification and explanation about the application process by sending e-mail to PEPFARarpa-questions@fhi360.org. Such information should be requested not later than 11 of January 2022.
Answers to all questions received by January 11, 2022, will be made available within 48hrs to all interested applicants by e-mail addresses provided FHI360 will not respond to requests for additional information made after the deadline or made in-person or via telephone.
We look forward to your participation
Terms of the Request For Applications
Issuance of this RFA in no way obligated FHI360 either in terms of amount of award or the stated range
Awards pursuant to this RFA are contingent upon the availability of funds and the receipt of a sufficient number of meritorious applications. FHI 360 will not be liable for any costs incurred by an applicant in preparation of this RFA.
Furthermore, FHI 360 may issue written amendments to this solicitation at anytime before the proposed due date
Family Health International (FHI360) Nigeria also reserves the right to appoint or not to appoint any of the organizations as it may deem fit. Any organization appointed shall be subject to terms of engagement that may be entered on appointment as the NGO
Organizations should take account of the expected submission time required and are responsible to ensure that applications are received via the designated email addresses (mentioned above) by the due date and time.
Applications which are submitted late or are incomplete or do not fully respond to this RFA may not be considered in the review process. Only successful organizations will be contacted.
FHI360 is exempted from paying Value Added Tax (VAT) Applicable Withholding Tax will be deducted from the selected NGOs contract value
