DEADLINE: 9TH MARCH, 2022
FAMILY HOMES FUNDS LIMITED
REQUEST FOR PROPOSALS AND EXPRESSION OF INTEREST (RFP/HRADM/0032) FOR PROCUREMENT OF AN ELECTRONIC BOARD PLATFORM
FAMILY HOMES FUNDS LIMITED, 3RD FLOOR SINOKI HOUSE, OPPOSITE MINISTRY OF TRANSPORTATION, ADEMULEGUN STREET CBD, ABUJA.

DISCLAIMER
The information contained in this Request for Proposals document (“RFP”) or subsequently provided to Applicants, whether verbally or in documentary or any other form by or on behalf of Family Homes Funds Limited (In Formation (“the Company”), or any of its employees or advisers, is provided to Applicants on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided.

The (Company FHFL), its employees and advisers make no representation or warranty and shall have no liability to any person including any Applicant under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Selection Process.

The (Company FHFL) also accept no liability of any nature whether resulting from negligence or otherwise, howsoever caused, arising from reliance of any Applicant upon the statements contained in this RFP.

The (Company FHFL) may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP.

The issue of this RFP does not imply that the (Company FHFL) is bound to select an Applicant or to appoint the Selected Applicant, as the case may be for the consultancy and the (Company FHFL) reserves the right to reject all or any of the proposals without assigning any reason whatsoever. The Applicants shall bear all costs associated with or relating to the preparation and submission of Proposals including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the (Company FHFL) or any other costs incurred in connection with or relating to its Proposal.

All such costs and expenses will remain with the Applicant and the (Company FHFL) shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation or submission of the Proposal, regardless of the conduct or outcome of the Selection Process.

INTRODUCTION
The Family Homes Funds Limited (FHFL) is a social housing initiative promoted by the Federal Government of Nigeria as part of its Social Intervention Programme. The Company is a Limited Liability Company with initial shareholding by the Federal Ministry of Finance and the Nigeria Sovereign Investment Authority. Over the next 4 years, the company aims to invest up to N1.3trn in promoting the development of 500,000 homes for people on low income. In the process, the Company also aims to create up to 1,500,000 jobs.

Family Homes Funds Limited is looking to improve the effectiveness of its Board with advanced tools such as an Electronic Board platform.

The bids should be submitted in accordance with the specifications, terms, and conditions shown in this Request for Proposals (RfP). Prospective respondents are advised to read this information carefully prior to submitting a proposal.

SCOPE OF WORK
The selected bidder shall be required to:

(a) Deliver an electronic board platform that fully covers FHFL’s requirements

(b) Deploy all necessary tools and services, including training and licenses (if any), to ensure the seamless and effective use of the electronic board platform.

QUALIFICATIONS OF THE COMPANY/ELIGIBILITY REQUIREMENT
Bidders are strongly advised to pay close attention to the requirements listed below:

  • Evidence of registration with the Bureau of Public Procurement (BPP);
  • FIRS Tax Clearance Certificate valid up to December 2021;
  • Company Profile including the following information: name of firm, office address, corporate email of the Firm, and Corporate profile indicating list and profile of key personnel/directors and the organizational structure of the firm
  • Curriculum Vitae of the key staff to be deployed for the project including copies of their Academic /Professional Qualifications;
  • Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards and/or Job Completion Certificates;
  • Conflict of Interest Statement: submit a statement regarding any activities or relationships of the responder that might create a conflict of interest for the responder or FHFL, and, if such activities or relationships exist, a description of the facts, legal implications, and possible effects sufficient to permit FHFL to appreciate the significance of the conflict and react as appropriate.
  • Current sworn affidavit disclosing:

– That the company is not in receivership, insolvent or bankrupt,

– That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety,

– Whether or not any FHFL employee or member of the FHFL selection committee is a former or present Director, Shareholder or has a pecuniary interest in the applicant, and – That all documents submitted are true and correct in all particulars.

  • Exceptions: If any, kindly note any exceptions to the eligibility requirements in their entirety.

PROPOSAL GUIDELINES AND FORMAT

Prospective Consultants are required to submit their proposals in the following format:

(A) CORPORATE CERTIFCATIONS AND COMPLIANCE DOCUMENTS: Kindly provide the following.

  • Evidence of registration in the National Database of Federal Contractors, Consultants, and Service providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid certificate issued by the Bureau of Public Procurement (BPP).
  • FIRS issued Tax Clearance Certificate expiring on 31/12/2021
  • Any other relevant and statutory documents.

(B) TECHNICAL CAPACITY

  • Company Profile including the following information: name of firm, office address, corporate email of the Firm, and Corporate profile indicating list and profile of key personnel/directors and the organizational structure of the firm.
  • Curriculum Vitae of the key staff to be deployed for the project including copies of their Academic /Professional Qualifications.
  • Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
  • Proposed solution(s) brief. This will include bidder’s understanding of FHFL’s requirements and a brief on the proposed solution(s).
  • Detailed execution plan with indicative timelines.

(C)  STATUTORY CLAUSE(S)

This should include:

  • Conflict of Interest Statement: submit a statement regarding any activities or relationships of the responder that might create a conflict of interest for the responder or FHFL, and, if such activities or relationships exist, a description of the facts, legal implications, and possible effects sufficient to permit FHFL to appreciate the significance of the conflict and react as appropriate.
  • Current sworn affidavit disclosing:

– That the company is not in receivership, insolvent or bankrupt,

– That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety,

– Whether or not any FHFL employee or member of the FHFL selection committee is a former or present Director, Shareholder or has a pecuniary interest in the applicant, and

– That all documents submitted are true and correct in all particulars.

The following guidelines are provided for standardizing the preparation and submission of proposals. The intent is to assist respondents in the preparation of their submission and to assist FHFL by simplifying the review process providing standards for comparison of submissions. Statements submitted in response to this RfP shall include a complete response to the requirements in this section in the order presented.

Please note that all envelopes should be marked with the code for this RFP–RFP/HRADM/0032.

Proposals shall contain the following information in the order listed:

(1) Introductory Letter

The introductory letter should be addressed to:

The Managing Director,
Family Homes Funds Limited,
3rd Floor Sinoki House, Ademulegun Street, CBD- Abuja.
Attention – FHFL Procurement Team

The letter should include contact name, mailing address and telephone number of the Consultant. The cover letter shall include a statement acknowledging the conditions stated in the RfP, referencing any exceptions contained in the response, and be signed by the Consultant.

The title of the letter should include code for this RFP – RFP/HRADM/0032.

(2) The Proposal

The proposal, as detailed in A to D above.

EVALUATION AND SELECTION CRITERIA
(1) Project Selection Process
In order to be considered, a proposal consistent with the terms of this RfP must be submitted. The responses to this RfP shall be reviewed by a nominated committee for completeness and evaluated against the stated criteria. The committee will then shortlist the most competent bidders to be invited for an interview stage.

(2) Interview Stage
A minimum shortlist of three (3) bidders will be invited to the interview stage. In this stage, the shortlisted bidders will be required to present demos of their proposed solution(s) to a nominated committee. Further information on FHFL’s peculiarities and requirements will also be presented. All bidders will be required to submit a financial proposal, following their full understanding of FHFL’s requirements.

(3) Financial Proposal
The financial proposal of all bidders in the interview stage will be reviewed and compared against the effectiveness of all proposed solutions. The winning bidder shall be selected based on the appropriateness of solution and reasonability of pricing.

GENERAL POLICIES
(1) Late Proposals
Proposals arriving after the specified date and time will not be considered, nor will late proposals be opened. Each respondent assumes responsibility for timely submission of its proposal.

(2) Withdrawal or Modifications of Proposals
Any proposal may be withdrawn or modified by a written request signed by the respondents and received by FHFL prior to the final time and date for the receipt of proposals. Once the deadline is past, respondents are obligated to fulfill the terms of their proposal.

(3) Proposal Acceptance and Rejection
FHFL reserves the right to accept any proposal, to reject any and all proposals, and to call for new proposals, or dispense with the proposal process.

(4) Proposal Evaluation and Award
Evaluation will be made on the appropriateness of solutions and reasonability of pricing.

Only successful bidders will be contacted.

(5) Request for Information

  • Respond completely, accurately and succinctly to each of the items below:
  • Provide the legal name of the entity submitting the proposal.
  • Identify the number of years that the entity has been in existence and the number of years that the entity has been providing facility services.
  • Provide the addresses of the headquarters location of the entity and of the location, if different, that would be responsible for the day-to-day performance of the services.
  • Identify the form of your business of the entity (corporation, partnership, limited liability company etc…) If a corporation, identify the state of incorporation and whether the corporation is public or private
  • Provide a summary of clients and properties for which you or your team are currently providing services. Indicate the number of years for which your firm has provided such services to these clients/properties.
  • Of those identified in the response to the above item, provide a list of (2) references for a similar assignment. Include the name of the client, the contact person for that client site, the contact’s titles, phone number and address. Of those two identify one (1) that the site could visit to obtain insight from the client’s point of view as to the capabilities of your firm.
  • Describe your firm’s approach to the assignment.
  • Detail any of your firm’s special or unique capabilities, technology or operating procedures that would be of direct benefit to the site.
  • List any affiliates or joint venture partners your firm intends to utilize in the performance of this assignment. Describe the nature of that utilization and how your firm will coordinate and interact with that affiliate or joint venture partner
  • Provide a listing of individual and/or company accreditations, certifications and memberships pertinent to this assignment.
  • Describe the quality assurance program that your firm would utilize on this assignment. Include copies of any certifications associated with the Quality program. Please identify the administrator of the program and how long it has been in effect. Discuss your process for monitoring level of service, complaint resolution and customer (occupant) satisfaction and measures to address any shortcomings. Explain and show examples of how you qualify suppliers and staff.
  • Discuss your processes and policies regarding utilization of personnel on an overtime basis. Explain how your firm provides cover for personnel on vacation, leave of absence, or illness.

SUBMISSIONS

  • Each bidder must submit the technical proposal as a separate document from the financial proposal.
  • Please note that submissions may be submitted in soft copies as well as hard copies. Soft Copies are to be submitted via email to procurement@fhfl.com.ng only. Hard copies must be submitted physically to FHFL’s office address and must be stamped at the Front Desk. Hard copies must also include a USB stick of the proposal.
  • Submissions not sealed will be rejected at the Front Desk.
  • The bidder’s name and the RFP Code must be visible on the outer package of the submissions.
  • Only proposals that fully address the mandatory services listed in the bidding requirement will be evaluated.
  • Due date of submission: 9th March 2022 by 12:00pm. Proposals submitted after the stated date and time will be disqualified.
  • Only shortlisted bidders will be contacted.
  • Shortlisted bidders may be invited to make presentations to the evaluation team.
  • For further clarifications and enquiries, please send email to procurement@fhfl.com.ng between 25th February 2022 and 3rd March 2022. The subject of the email should read “ENQUIRY: RFP/HRADM/0032”.
  • Bidders are strongly advised to refer to the RFP No in all correspondences.

Nothing herein shall obligate FHFL to award a contract to any responding application

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