Federal Capital Development Authority (FCDA)- Invitation To Participate In The Tendering Process For The Procurement Of Works, Goods And Services Under The 2021 Statutory Budget (13 Lots)

DEADLINE: 21ST MARCH & 4TH APRIL, 2022
FEDERAL CAPITAL DEVELOPMENT AUTHORITY (FCDA)
OPPOSITE NTA HEADQUARTERS, AREA 11 GARKI, ABUJA-NIGERIA
INVITATION TO PARTICIPATE IN THE TENDERING PROCESS FOR THE PROCUREMENT OF WORKS, GOODS AND SERVICES UNDER THE 2021 STATUTORY BUDGET

The Federal Capital Development Authority (FCDA) has provisions in the FY2021 FCT Statutory budget for the Procurement of Work, Goods and Services

Accordingly, competent and interested companies are hereby invited to submit either Technical or Technical and Financial bids for projects under Category A (Works, CategoryB(Goads)and or submit Expression Of interest (EOI) for the Proposals under Category C (Consultancy Services

The Projects and Tender identification: Numbers are as follows

CATEGORY A: WORKS
WA/DES/01 SUPPLY AND INSTALLATION OF INTEGRATED LIGHT- EMITTING DIODES WITH NERSKY ALONG SANI ABACHA WAY (NORTHERN PARKWAY, N8 & N9

CATEGORY B: GOODS
SUPPLY OF SURVEY EQUIPMENT

• GB/DSM/01 SUPPLY OF SURVEY EQUIPMENT-LOT 1
• GB/DSM/02 SUPPLY OF SURVEY EQUIPMENT- LOT 2
• GB/DSM/03 SUPPLY OF SURVEY EQUIPMENT-LOT3

CATEGORY CONSULTANCY SERVICES

• CSC/DSM/01- SURVEY AND DEMARCATION OF 1500 PLOTS WITHIN EXISTING BWARI AREA COUNCIL LAYOUT- LOT 1
• CSC/DSM/02- SURVEY AND DEMARCATION OF 1500 PLOTS WITHIN EXISTING AMAC AREA COUNCIL’S LAYOUT- LOT 2
• CSC/DSM/03- SURVEY AND DEMARCATION OF 1000 PLOTS WITHIN EXISTING GWAGWALADAAREA COUNCIL’S LAYOUT- LOT 3
• CSC/DSM/04- SURVEY AND DEMARCATION OF 1000 PLOTS WITHIN EXISTING KUJE AREA COUNCIES LAYOUT- LOT 4
• CSC/DSM/05- SURVEY AND DEMARCATION OF 500 PLOTS WITHIN EXISTING KWALI AREA COUNCIL’S LAYOUT- LOT 5
• CSC/DSM/06- SURVEY AND DEMARCATION OF S00 PLOTS WITHIN EXISTING ABAJI AREA COUNCIL’S LAYOUT- LOT 6
• CSC/DSM/07- SURVEY AND DEMARCATION OF ROADS N11 FROM RING ROAD 2 TO RING ROAD 4, N12 FROM RING ROAD 2 TO RING ROAD 4 N16 FROM RING ROAD 2TO RING ROAD4- LOT 7
• CSC/DSM/08- SURVEY OF PRIMARY/SECONDARY SCHOOLS COMPRISING 20 NOS. SCHOOLS WITHIN GWAGWALADA KWALI & ABAJI AREA COUNCIL- LOT 8
• CSC/DSM/09- PROVISION OF TERTIARY SURVEY CONTROL ALONG INNER NORTHERN EXPRESSWAY FROM RING ROAD 1 TO RING ROAD 4 N16 FROM RING ROAD 2 TO RING ROAD 4, NORTHERN TRANSIT WAY (N2) FROM RING ROAD 1 TO RING ROAD 4- LOT 9

2.0 SCOPE OF WORK FOR CATEGORY A (WORKS)
The scope of work are as follows:
Projects Numbers WA/DES 01
i) Provision and Installation of Light-Emitting Diodes Lamps
ii) Provision and Installation of 12m Hot-dipped single arm Octagonal Galvanised Street Light poles
iii) Provision and Installation of 12m Hot-dipped Double arms Octagonal Galvanised Street Light poles.
iv) Provision and Installation of 12m Hot-dipped flyover mounted Octagonal Galvanised Streetlight poles.
v) Provision and Installation of Reinforced concrete plinth for streetlight poles
vi) Provision and Installation of 4x25mm2 SWA Underground Armoured Cable
vii) Provision and Installation of Streetlight accessories

2.1 SCOPE OF wORK FOR CATEGORY C (CONSULTANCY SERVICES)
SCOPE OF WORK FOR LAYOUT, PERIMETER AND CONTROL EXTENSION (CSCDSM01-09)
i) Physical Demarcation of Boundaries of Plots using the setting out Data from Department of Surveying and Mapping, FCDA
ii) Monumentation using cast in-situ concrete survey beacons
iii) Determination of the coordinate of all points in UTM.
iv) Connection of all 5urvey to existing ground control within the environment with linear accuracy of not below SURCON specifications
v) Plotting to be drawn using tracing file in accordance to FCT Standard Sheet Numbering System
 vi) Final Survey Data on Excel

3. PRE-QUALIFICATION EXPRESSION OF INTEREST REQUIREMENTS
3.1 TEMS TOD BE PROVIDED FOR PROJECTS UNDER CATEGORIES A, B & C (WORKS,GOODS, AND CONSULTANCY SERVICES)
Interested Companies/Firms are invited to submit the following pre-qualification/Expression of Interest documents

Eligibility Requirements [Without which the Company/Firm shall be disqualified (Applicable to Categories A-C)]
a) Evidence of lncorporation of the Company with Corporate Affairs Commission (CAC) by inclusion of Certiñcates af incorporation Articles and Memorandum of Association of the company and up to date Annual return with the CAC (foms CO2 & CO7 to be included)
b) Detailed Company profile
c) Audited Accounts of the Company for the last three (years (2019 2020 &2021) duly endorsed by a firm of Chartered Accountants or Auditors
d) The Company should in addition show the following:
i) Evidence of Company Income’s Tax Clearance Certifñicate for the lastthree (3) years valid till 31st December, 2022;
ii) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above)
iii) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is S and above or the bidder’s annual turnover is N50m and above
iv. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certiñcate valid till 31st December, 2022;
v. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (ORR) expiring on 31/12/2022 or valid Certificate issued by BPP

e) A current Sworn Affidavit with respect to this advertisement disclosing:
 i) That the Company is not in receivership, insolvency or bankruptcy.
ii) That the Company does not have any Director who has been convicted by any Court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety
iii) disclosing whether or not any officer of the relevant committees of the Federal Capital Development Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in Its bid ate true and correct in all particulars

f) Reference letter from a reputable commercial bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed
g) All documents for submission must be transmitted with covering/forwarding letter under the Company’s/Firms Letter Headed Paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC) Contact Address, Telephone Number (preferable GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Company at the bottom of the page, duly signed by the authorized ofñcer of the firm.
j) Bidders should not bid for more than TWO (2) lots (CSM/DSM/01-09)
 

3.2 ADDITIONAL ELIGIBILITY OF PRE-QUALIFICATION/EXPRESSION OF INTEREST REQUIREMENTS FOR CATEGORIES A  AND C (WORKS & CONSULTANCY SERVICES
i) Only Companies with a minimum of N500 million (Five Hundred Million Naira) annual turnover in the last three (3) years (2019, 2020 and 2021) need to apply for project number WA/DES/01).
ii) Evidence of current Firms and Key Personnel Registration enlistment with Surveyors Registration Council of Nigeria (SURCON) Applicable to Projects numbers Layout, Perimeter and Control Extension CSC DSM 01-09) & supply of Survey Equipment (GB/DSMQ1-03)
iii) Evidence of Letter of Authorization as representatives Original Equipment Manufacturers (OEM) for Procurement of Survey Equipment (Applicable to Project.GB/DSM (01-03)

3.3 ADDITIONAL PRE-QUALIFICATION REQUIREMENTS FOR CATEGORY A (WORKS)
3.3.1 WORK EXPERIENCE
The work experiences required are as follow
a) Projects Numbers WA/DES/(01)
Evidence of work experience as the main Contractor executing or having executed a minimum of five (5) projects of similar complexity compared to the proposed work of which must have been within the last 5 years. Copies of Award Letters, Last interim Certificate of Valuation for on-going projects Completion Certificate and Final Maintenance Certificates

3.3.2 EQUIPMENT
Verifiable list of major construction equipment and facilities including registration numbers, chassis numbers, location where they can be inspected and remark on whether these are owned, leased or hired (Applicable to Projects Numbers WADES/01).

The minimum numbers of equipment/facilities specifically required for the projects in Category A are as follows
(a) Project Number WA/DES/01
i) Two 2) Cable Drum Jack
ii) Two (2) Crane Mounted Bucket Lifts
iii) One (1) Cable Crimping Machine
iv) Electrical Testing Equipment such as 80KV Hypertronics Megger Earth-Resistance Tester etc
v) An evidence of ability to carry out material testing
vi) Electrical tool bus

3.3.4 TECHNICAL PERSONNEL
a) For Projects Numbers WA/DES/I01) only) the list of key technical personnel required stating their roles, designation, qualification and years of experience in their Curriculum Vitae with the guarantee that a minimum of five (5) relevant CoREN Registered Electrical, Civil Engineers and other relevant disciplines shall be deployed to the project. Copies of Educational and Professional Certificates to be attached shall be endorsed by the owners

3.4 ADDITIONAL EXPRESSION OF INTEREST REQUIREMENTS FOR CATEGORY C (CONSULTANCY SERVICES)

3.4.1 WORK EXPERIENCE
a) Evidence of similar consultancy work previously executed within the last five (5) years with FCDA and or other Similar Organization. Copies of Award letters, Interim Certificates and Job Completion Certificates (Applicable to Project Numbers LAYOUT, PERIMETER AND CONTROL EXTENSION (CSC/DSM (01-09)) & PURCHASE OF SURVEY EQUIPMENT (GB/DSM/01-03.

3.4.2 TECHNICAL PERSONNEL
a) List of key relevant professionals with their qualifications who would be deployed on the work. Copies of Educational and Professional Certificates to be attached shall be endorsed by the owners (SURCON) [Applicable to Project Number LAYOUT, PERIMETER AND CONTROL EXTENSION CSC/DSM 01-09]

3.4.3 EQUIPMENT AND FACILITIES
A functional and well equipped Survey office with minimum number of verifiable equipment and facilities as listed below
Laptops (3); Desktops (2); Printers (2); Scanners (2); Photocopiers (2); Plotters (1); Relevant Software for Surveying and Engineering Disciplines (3); Total Station (1) [Applicable to Project Number CSC/DSM (01-09]

3.5 History of Company’s policy on Community Social Responsibility Applicable to Categories A, B&C)

4.0 COLLECTION, SUBMISSION AND OPENING OF PRE-QUALIFICATION
DOCUMENTS:
a) Interested companies are to collect, submit Tender Documents in accordance with the Schedule of Collection, Submission and Opening of Tender documents on Section 4.1 Upon presentation of evidence of payment of Non-Refundable Tender Fee of N10,000 (Ten Thousand Naira)
Only for the respective projects of interest in Category B-Goods Number GB/DSM/O1-03 through REMITA;

How to make Payment

• Access the e-Collect on platform via www.remita.net
• Click on “Pay TSA &States”
• Click on Federal Capital Development Authority
• Click on “Who do you want to pay” and enter the name of the Secretariat, Department or Agency of your choice. You can enter “Abuja FCDA” or “FEDERAl” to provide a drop down list of SDAs where you can now select your preferred
• Click  on name of service/purpose to display a drop down list of service types provided by the SDA and select your choice
• Enter other payment details as required and click “SUBMIT” to generate Remita Retrieval Reference
• Select any preferred electronic payment channel Card, intemet banking USSD, Wallet, Phone Number or select Bank Branch to walk to any closest bank branch of your choice to complete your payment
• Payers will be issued an electronic receipt following payment, which shall be presented to FCDA Revenue Division to collect FCDA Revenue Receipt. If you have any query or require any assistance on making payment to FdDA, please contact the Department of Finance and Adimin, FCDA

b) The completed Tender shall be submitted in a hard Copy and an Electronic Copy (PDF format on CD) of the Technical Bid and shall be placed in a sealed envelope “stating the project title Tender Identification Number ” and the Lot Number. Then two (2) copies of the Financial Bid shall be signed and sealed separately and placed in a bigger envelope clearly marked “FINANCIAL BID and with a warning DO NOT OPEN AT THE SAME TIME WITH THE TECHNICAL BID

c) The envelopes containing the Technical and Financial Bids shall be placed into an outer sealed envelope clearly marked “TENDER FOR d” STATING THE PROJECT GENDER IDENTIFICATION NUMBER” (Applicable to Projects Numbers WA/DES/01)
 d) The Pre-qualification (Works/Expression of Interest documents (Services) should be in sealed separate envelopes clearly marked “ORIGINAL COPY” and “DUPLICATE COPY with the following inscription: “PRE-QUALIFICATION/EXPRESSION OF INTEREST FOR and “STATING THE PROJECT TENDER IDENTIFICATION NUMBER” Applicable to Works and Consultancy Services

Addressed to THE EXECUTIVE SECRETARY, FEDERAL CAPITAL DEVELOPMENT AUTHORITY (FCDA) No. 8 AYANGBA STREET, AREA 11,GARKI ABUJA and submitted as indicated in Section 4.1

4.1 SCHEDULES FOR COLLECTION, SUBMISSION AND OPENING OF TENDER DOCUMENTS

NOTES
i. All claims must be substantiated with verifiable facts.
ii. Bids Expression of interest submitted after the deadline for submission would be returned unopened
iii. Interested Companies are responsible for the registration, timely and safe submission of their pre-qualification documents means of delivery notwithstanding
iv. The Authority shall carry out due diligence on the companies to verity claims included in their submissions
v. Documents provided in response to items 3.1(a-g)-3.34 & 3.5 (Category A Only) and 3.1(a-h)-3.34 & 3.5 Category A & B must be arranged as LISTED
vi. Presence of bidders representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence
of two (2) representatives of pirate sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency
vii. Bid documents can also be collected in soft copies and Bidders can submit through Post courier Services
viii. Goods & Works Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidder will be returned unopened
ix. Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals
x. DISCLAIMER The Management is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities and assigning any reason thereof
xi. ANY COMPANY OR FIRM THAT PAYS TO ANY PERSON(S)  ACCOUNT OTHER THAN THROUGH REMITA ABOVE DOES SO AT THEIR OWN RISK
xii. PLEASE NOTE THAT SUBMISSION OF FAKE DOCUMENTS IS A FRAUDULENT PRACTICE PUNISHABLE UNDER THE RELEVANT LAWS

Signed
Director, Procurement
For: Executive Secretary