National Information Technology Development Agency (NITDA)- Invitation To Tender/Expressions Of Interest For Execution Of Projects (41 Lots)

DEADLINE: 21ST FEBRUARY, 2022
NATIONAL INFORMATION TECHNOLOGY DEVELOPMENT AGENCY (NITDA)
FEDERAL MINISTRY OF COMMUNICATIONS AND DIGITAL ECONOMY
NO 28 PORT-HARCOURT CRESCENT, OFF GIMBIYA STREET, AREA 11, GARKI, ABUJA
INVITATION TO TENDER/EXPRESSIONS OF INTEREST

(1.0) The National Information Technology Development Agency (NITDA) intends to undertake the execution of some of its projects (NITDEF) and Constituency (Zonal Intervention) Projects for the 2022 financial year.

(2.0) DESCRIPTION OF WORKS
In compliance with Public Procurement Act, 2007, NITDA invites interested, competent and reputable contractors/consultants with relevant experience and good track records to submit documents necessary for consideration for the execution of NITDA programmes/projects:

NITDEF PROJECTS

WORKS

GOODS

SERVICES

ZONAL INTERVENTION PROJECTS

WORKS

SERVICES

(3.0)  ELIGIBILITY CRITERIA:
Interested firms are required to submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Remittance of CAC Annual Returns up to date to December 2021;

(c) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(d) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(f) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(h) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the National Information Technology Development Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• The company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged;
• No Director of the company has ever been convicted of criminal offences relating to fraud or financial impropriety in any court of law

(i) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021 (Turnover must correspond with Tax Clearance Certificate);

(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(m) Works: List of Plants/Equipment with proof of Ownership/Lease;

(n) ICT Jobs: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(o) Services: Evidence of Firm’s current registration with the relevant regulatory professional body(ies);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Standard Bidding Documents for Goods, Works and Services are to be collected from the Procurement Unit, National Information Technology Development Agency (NITDA). This is upon presentation of N10,000:00 (Ten Thousand Naira) Bank Draft payable in NITDA’s name from any reputable Commercial Bank in Nigeria.

(5.0) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
(i) All respondents should submit two copies of their Technical and Financial (in Hard and editable soft copy) Bids each in separate sealed envelopes.

(ii) Each Bid should be clearly marked “TECHNICAL” or “FINANCIAL”, and clearly write the Company Name, Address and Lot Numbers of projects bided for. All sealed envelopes should be put in an A3 size envelope and marked “TECHNICAL/FINANCIAL BID FOR LOT….”

(iii) All bidders must fill in the Bid Submission Register at the PROCUREMENT UNIT, Room B0005 NITDA Headquarters and thereafter drop the documents in the Tenders box.

(iv) All Documents must be submitted on or before 12:00 noon Monday, 21 March, 2022

(v) All documents should be addressed to:

DIRECTOR-GENERAL/CEO
National Information Technology Development Agency (NITDA),
No. 28 Port-Harcourt Crescent, Off Gimbiya Street,
Area 11, Garki, Abuja.

(6.0) SUBMISSION OF EXPRESSION OF INTEREST
Interested Firms in Services are to submit the Expression of interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 Noon on Monday, 21 February, 2022

(7.0) OPENING OF EOI AND TECHNICAL BIDS
The dates for the closing of submissions and opening of documents for Technical Bids are described below (Financial Bids will be kept aside and opened after Technical Evaluation):

(i) EOI will be opened at 12:00 Noon on Monday, 21 February 2022 at the above address (Prequalified Companies will be invited to collect RFP’s and submit within the entire advert period).

(ii) Technical Bids and Proposals will be opened immediately after the deadline for submission at 12:00 noon Monday 21 March, 2022 at the above address.

(8.0) NOTATION
(i) Any bid received after the deadline for the submission of bid shall not be opened; such bid shall be returned unopened.

(ii)Bidders should endeavour to follow the order of instructions in the submission.

(iii) Illegible documents in company’s profiles shall lead to disqualification.

(iv) No company is allowed to bid for more than two (2) Lots.

(v) Mobilization fee shall only be considered subject to presentation of Performance Bond of not less than 10% from reputable bank/insurance firm on award of contract.

(vi) The Agency shall not be responsible for any cost incurred by the bidder in the preparation and submission of documents in connection with this advert,

(vii) Newly Registered Companies less than 18 months of registration need not provide CAC Annual Returns Remittance.

(viii) Documents shall be referred to issuing Authorities for confirmation; bidders of non-genuine documents shall be referred to investigation Authorities;

(ix) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency.

(x) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).

(xi) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un­opened.

(xii) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.

(xiii) The National Information Technology Development Agency is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(xiv) All Bid Openings will be conducted in compliance with the COVID-19 protocols as prescribed by the Presidential Task Force on COVID-19.

SIGNED:
HEAD, PROCUREMENT UNIT
FOR: DIRECTOR-GENERAL/CEO