Hydroelectric Power Producing Areas Development Commission (HYPPADEC)- Invitation To Tender/Expression Of Interest For Projects Execution (16 Lots)

DEADLINE: 22ND MARCH, 2022
HYDROELECTRIC POWER PRODUCING AREAS DEVELOPMENT COMMISSION (HYPPADEC)
ABDULSALAMI ABUBAKAR WAY, MINNA, NIGER STATE
INVITATION TO TENDER/EXPRESSION OF INTEREST

(1) INTRODUCTION
The Hydroelectric Power Producing Areas Development Commission (HYPPADEC) is a Federal Government Agency that was passed into law in the year 2010 (ACT, 2020, NO 87 of 2010), charged with the responsibility of managing the Ecological menace to the operation of Dams; and for related matters. In compliance with the Public Procurement Act, 2007, the HYPPADEC wishes to invite interested, qualified and eligible companies, for the procurement of the following projects under the 2021/2022 Fiscal year.

(2) SCOPE OF WORKS/SUPPLIES/SERVICES
CATEGORY A: WORKS

CATEGORY B: GOODS

CATEGORY C: CONSULTANCY

(3) ELIGIBILITY REQUIREMENTS:
The following requirements shall be submitted:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022, with minimum average annual turnover of N25 million;

(c) Evidence of Pension Clearance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Hydroelectric Power Producing Areas Development Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021;

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease;

(m) Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies);

(n) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(o) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit Office, Hydroelectric Power Producing Areas Development Commission, Abdulsalami Abubakar Way, Minna, Niger State, on evidence of payment of a non-refundable tender fee of N 10,000.00 (Ten Thousand Naira only), per Lot, paid via remita as detailed below.

PAYMENT METHOD FOR THE TENDER FEES
Log on to www.remita.net
Click on ‘Pay FGN and States’
Click on ’FGN: Federal Government of Nigeria’

Account to pay: Office of The Accountant General of the Federation (SUBREC Account) Name of Service/Purpose: Internally Generated Revenue (IGR)

Description: Tender Fees Ministry, Department and Agency: Hydroelectric Power Producing Areas Development Commission (HYPPADEC)

NOTE that:
Interested bidders for consultancy services are not expected to pay at this stage until after shortlisting.

(5) SUBMISSION OF EOI (SERVICES)
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box at the reception of the Commission headquarters not later than 12:00 noon on Tuesday, 15 March, 2022.

(6) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
All prospective bidders are to submit bids for each of the Lot desired, two (2) hard copies of each of the Technical and Financial bids, packaged separately in sealed envelopes and clearly marked as ’Technical Bid’ or ‘Financial Bid’. Thereafter, put the two sealed envelopes addressed to The Managing Director, Hydroelectric Power Producing Areas Development Commission, Abdulsalami Abubakar Way, Minna, Niger State; and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop it in the designated Tender Box at the reception of the Commission headquarters not later than 12noon, Tuesday, 22 March, 2022

The softcopy of the financial bids should be sent in MS Excel format, and the Technical bid in pdf format, to procurementhyppadec@gmail.com not later than 12noon, Tuesday, 22 March, 2022.

(7) EOI/TECHNICAL BIDS OPENING SERVICES
The EOI will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 15 March, 2022, at the Commission’s headquarters in Minna.

GOODS & WORKS
Technical bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 15 March, 2022, at the Commission’s Headquarters in Minna.

(8) GENERAL INFORMATION
(a) Bids must be in the English language and signed by an official authorised by the bidder;

(b) This advertisement to tender shall not be construed to be a commitment on the part of the HYPPADEC nor shall it entitle the bidder to make any claim whatsoever and seek indemnity from the HYPPADEC by virtue of having responded to the advertisement;

(c) Bids submitted after the deadline for submission would be returned un-opened;

(d) All costs will be borne by the bidders;

(e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(g) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(h) Services: Only shortlisted firms will be invited at a later date for the collection of Request for Proposals;

(i) Failure to comply with any of the above requirements will form the basis for the disqualification of the bidders;

(j) Submission of bidding document is not a guarantee for the award of contract;

(k) The HYPPADEC is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(l) All submissions would be verified from the relevant Agencies such as Federal Inland Revenue Service (FIRS), Bureau for Public Procurement BPP etc.;

(m) This publication is for information purposes only and does not constitute an offer by the HYPPADEC to transact with any party for the project nor does it constitute a commitment or obligation on the part of the HYPPADEC to secure concession services;

(n) No Bidder Should Bid For More Than Two (2) Lots

SIGNED:
MANAGING DIRECTOR
HYPPADEC