Public Service Institute Of Nigeria (PSIN)- Invitation For Technical And Financial Bids For The Execution Of 2022 Capital Projects (14 Lots)

DEADLINE: 3RD MAY, 2022
PUBLIC SERVICE INSTITUTE OF NIGERIA (PSIN)
(OFFICE OF THE HEAD OF THE CIVIL SERVICE OF THE FEDERATION)
KM12, ABUJA-KUBWA EXPRESSWAY, DUTSEN-ALHAJI JUNCTION, ABUJA
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE EXECUTION OF 2022 CAPITAL PROJECTS

(1.0) INTRODUCTION
The Public Service Institute of Nigeria wishes to invite qualified, interested and eligible Services Providers to submit Expression of Interest (EoI) and contractors to submit bids for specific procurement as follows:

(2.0) ELIGIBILITY REQUIREMENTS FOR CATEGORY A – EOI
(2.1)  Intending Training Consultant Organization/ Services Provider
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31^st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Public Service Institute of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

(h) Company’s Audited Accounts for the last three (3) years-2019, 2020 & 2021;

(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as Centre for Management Development (CMD) for Training, Environmental Health Officers Registration Council (EHORECON) for Cleaning Services;

(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(2.2) SUBMISSION OF EOI DOCUMENT
Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Secretary, Parastatal Tenders Board, Public Service Institute of Nigeria, Dutse Junction, Along Kubwa Express way Abuja. Tender shall be submitted at Procurement Unit Room 210 Second Floor Administrative Block 1 – email address psinprocurementunit@gmail.com phone Number – 08036075289, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00Noon Monday, 4 April, 2022.

(2.3) OPENING OF EOI DOCUMENTS
The EOI documents will be opened immediately after the deadline for submission at 12:00Noon Monday 4 April, 2022 in the Class 16, Administrative Building Block 1. Please, ensure that you sign the EOI Submission Register as the PSIN will not be held liable for misplaced or wrongly submitted bids.

(3.0) ELIGIBILITY REQUIREMENTS FOR CATEGORIES B AND C:
Interested Contractors and Suppliers are required to submit the following:

(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(ii) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31^st December, 2022;

(iii) Evidence of Pension Clearance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2022;

(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(vii) Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committees of the Public Service Institute of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• The company is not in receivership or in any form of insolvency/bankruptcy nor in debarment;
• That the company nor any of the Director (s) of the company has been convicted of financial crime in any country;

(viii) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021;

(ix) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(x) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(xii) Works: List of Plants/Equipment with proof of Ownership/Lease;

(xiii) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(xiv) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs)

(xv) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(xvi) ICT: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(xvii) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm’

(3.2)  COLLECTION OF TENDER DOCUMENTS:
Tender Documents are obtainable from the PROCUREMENT UNIT, PUBLIC SERVICE INSTITUTE OF NIGERIA, DUTSE – ALHAJI JUNCTION, ALONG KUBWA EXPRESS WAY ABUJA, PROCUREMENT UNIT ROOM 210 Second Floor as from Monday 21 April, 2022 on the presentation of a copy of Non – Refundable Tender Fee of N10,000.00. (Ten Thousand Naira) per Lot. Treasury Receipt obtained from the Central Pay Office of the Public Service Institute of Nigeria for each Lot.

(3.3)  BID SUBMISSION:
Completed Technical and Financial Documents (3 Sets of Hard Copy) shall be submitted in Two different sealed tamper proof envelopes and labeled “TECHNICAL BID” and “FINANCIAL BID” and both envelopes placed in a third envelope. All the three numbered envelopes should bear the company name at the reverse side while the “Project Name” and “LOT No” will be at the Top Right Hand Corner of the Envelope and addressed to:

THE SECRETARY, PARASTATAL TENDERS BOARD, PUBLIC SERVICE INSTITUTE OF NIGERIA, DUTSE – ALHAJI JUNCTION, ALONG KUBWA EXPRESS WAY ABUJA– email address – psinprocurementunit@gmail.com phone Number – 08036075289. Tender shall be submitted at PROCUREMENT UNIT ROOM 210 ADMINISTRATIVE BLOCK A on or before 12:00 noon Tuesday 3 May, 2022.

(3.4) OPENING OF TECHNICAL BIDS
Only the received Technical Bids will be opened immediately after the deadline for submission at 12:00noon Tuesday 3 May, 2022 in the Institute’s Class 16 on the Ground Floor.

(4.0) PLEASE NOTE:
(i) All CAC, VAT, PENCOM, BPP IRR, ITF, TAX Certificates and Bank reference letter may be referred to Security Agencies and other Relevant Bodies for verification;

(ii) The Public Service Institute of Nigeria reserves the Right to reject any or all the submissions that do not meet up with all the requirements as specified; and

(iii) Contractors are not permitted to Bid for more than two (2) Lots.

(iv) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(v) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(vi) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(vii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(viii) The PSIN is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

SIGNED:
ADMINISTRATOR/CEO
PUBLIC SERVICE INSTITUTE OF NIGERIA