DEADLINE: 22ND APRIL, 2022
BUDGET OFFICE OF THE FEDERATION
FEDERAL MINISTRY, OF FINANCE, BUDGET AND NATIONAL PLANNING, ABUJA
251 AHMADU BELLO WAY, FEDERAL MINISTRY OF FINANCE HEADQUARTERS, CENTRAL BUSINESS DISTRICT, ABUJA, FCT
INVITATION TO TENDER FOR SUBMISSION OF TECHNICAL/FINANCIAL BIDS FOR THE EXECUTION OF 2022 PROJECTS
(1) INTRODUCTION
(1.1) The Budget Office of the Federation (BOF), Federal Ministry of Finance, Budget and National Planning has been appropriated funds in the 2022 Budget for the execution of its capital projects and programmes.
(1.2) Accordingly, and in compliance with relevant provisions of the Public Procurement Act, 2007, 2007, the BOF hereby invites qualified, experienced and reputable contractors, Suppliers and Service Providers to submit either Technical or Technical and Financial bids for projects under Category A (Works), Category B (Goods) and or submit Expression of Interest (EOi) for Category C (Consultancy Services) for the execution of the under listed projects:
(2) SCOPE
SN LOT NO PROJECT TITLE/DESCRIPTION PROJECT CLASSIFICATION LOCATION CATEGORY A (WORKS] 1 BDW-001 PROCUREMENT & INSTALLATION OF AIR CONDITIONERS WORKS BOF HQTRE ABUJA 2 BDW-002 GENERAL REHABILITATION OF THE OFFICE WORKS BOF HQTRS ABUJA 3 BDW-003 OVERHAULING OF 1250 KVA GENERATING SET WORKS BOF HQTRS ABUJA CATEGORY B (GOODS) 4 BDG 004 COMPUTER SOFTWARE ACQUISITION AND ENTERPRISE ANTIVIRUS SOLUTION GOODS BOF HQTRS ABUJA 5 BDG-005 PURCHASE OF OFFICE FURNITURE & FITTINGS GOODS BOFHQTRS ABUJA 6 BDG-006 PURCHASE OF COMPUTERS, DESKTOP, LAPTOP, IPAD, PRINTERS. CAMERA, STABILIZERS, PHOTOCOPIERS, UPS, SCANNERS. GOODS BOF HQTRS ABUJA 7 BDG-007 PURCHASE OF PROJECTOR, STANDING SCREEN AND VIDEO CONFERENCING EQUIPMENT GOODS BOF HQTRS ABUJA 8 BDG-008 PURCHASE OF MOTORVEHICLES GOODS BOF HQTRS ABUJA 9 BDG-009 PURCHASE OF FIRE PROOF CABINET, STANDING FAN, SHREDDING MACHINE GOODS BOF HQTRS ABUJA 10 BDG-010 PURCHASE OF DIESEL (AGO) GOODS BOF HQTRS ABUJA CATEGORY C (CONSULTANCY SERVICES) 11 BDS-011 DESIGN ANDIMPLEMENTATION OF INFORMATION TECHNOLOGY SECURITY AND AUDITING TOOLS SERVICE BOF HQTRS ABUJA 12 BDS-012 REHABILITATION OF INFORMATION TECHNOLOGY NETWORK INFRASTRUCTURE SERVICE BOF HQTRS ABUJA
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit, as part of the EOl/technical bid requirement, the following mandatory documents, the absence of which disqualifies the bidder from further consideration in the bid process:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 orCAC2 and CAC7. Business Name is also acceptable for Services;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP;
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Budget Office of the Federation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interests the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide cred it facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/Professional qualifications; COREN, QSRBN, ARCON, CORBON etc.) In case of Lot BDW-002, evidence of Professional Registration (COREN-Mechanical in case of Lot- 003), evidence of registration with Computer Professional Registration Council of Nigeria, National Information Technology Development Agency (CPN)/NITDA, for Lot BDG-004 and Lot-BDG-006: evidence of Certificate of Registration with DPR in case of Lot-10;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the projects;
(l) Letter of Authorization from Original Equipment Manufacturer for Lot-BDG-007 and Lot-BDG-008;
(m) Works; List of Plants/Equipment with proof of ownership/lease
(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRRS, Sworn Affidavit are compulsory for each JV partner);
(o) All documents for submission must be transmitted with a covering forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Assistant Director, Rm 049, Ground Floor, Phase I building, Budget Office of the Federation, Ministry of Finance Headquarters, Ahmadu Belio Way, Central Area, Abuja (from 8;00am to4:00pm Mondays to Friday) on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the (Budget Office of the Federation’s Remita account in any reputable commercial bank in Nigeria.
(5) SUBMISSION OF EXPRESSION OF INTEREST(EOI)/TENDER DOCUMENTS
(I) SUBMISSION OF EXPRESSION OF INTEREST(EOI) DOCUMENT-CONSULTANCY SERVICES:
Interested firms are to submit two(2) copies (one of which must be marked original copy) in a sealed envelope clearly marked “Request for expression of Interest” and should be addressed and delivered to; (The Director-General, Budget Office of the Federation, Federal Ministry of Finance, Budget and National Planning, Ministry of Finance H/Q Ahmadu Bello Way, Central Area, Abuja) not later than 12:00 noon on Friday, 22 April, 2022.
(ii) SUBMISSION OF TENDER DOCUMENTS; Prospective bidders are to submit bid for each of the Lots desired, two (2) hardcopies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to:(The Director-General, Budget Office of the Federation, Federal Ministry of Finance, Budget and National Planning, Ministry of Finance H/Q Ahmadu Bello Way, Central Area, Abuja) and dearly marked with (the name of the project and Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box (in Rm 049) not later than 12:00 noon of Friday, 6 May, 2022.
(6) OPENING OF (EOI) TENDER DOCUMENTS
(i) EOI: The EOI shall be opened immediately after the submission deadline at 12:00 noon on Friday, 22 April, 2022 at the 2nd floor conference Room, Phase I Building, Budget Office of the Federation.
(ii) TENDER DOCUMENTS; Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon of Friday, 6 May, 2022 in 2nd floor conference Room, Phase I Building, Budget Office of the Federation, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Office of the (Assistant Director, Room 049, Ground floor, Budget Office of the Federation), as the Budget Office of the Federation will not beheld liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Assistant Director (Procurement)” agbana.ade@budgetoffice.gov.ng
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) Bidders should not bid for more than two (2) Lots;
(d) All costs will be borne by the bidders;
(e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(f) Bid documents can also be collected in soft copies and bidders can submit through post (Courier Services};
(g) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be retuned un-opened;
(h) Services: Only shortlisted firms will be invited at a later data for collection of Request for Proposals; (i) Bidders are advised to be on the lookout for other projects advertisement on the BOF Notice board; (j) The Budget Office of the Federation is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at anytime without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
DIRECTOR-GENERAL
BUDGET OFFICE OF THE FEDERATION.
