DEADLINE: 8TH APRIL, 2022
DEVELOPMENT ACTIVITIES INTERNATIONAL (DAI)
REQUEST FOR QUOTATION (RFQ) FOR THE SUPPLY OF IT EQUIPMENT
REFERENCE NO: REQ-BAU-22-015
USAID-Accountability, Transparency, and Effectiveness (State2State) Activity is a Five-year Project implemented by Development Activities International (DAI) across 6 Nigerian States of Adamawa, Akwa Ibom, Bauchi, Ebonyi, Gombe, Sokoto States.
Applications are invited for:
Title: Request for Quotation (RFQ) – Supply of IT Equipment
Reference No: REQ-BAU-22-015
Scope of Work
The supply of the underlisted IT Equipment
| No. | Item | Quantity | Description/Specification |
| 1 | HP LaserJet Enterprise MFP M635 Printer Series or its Equivalent with Standing Floor (Specification as stated) | 1 | Copy, scan, print and FAX; Automatic two sided printing Two 500 sheet input tray; 100 sheet multipurpose tray: 3,500 sheet high capacity tray: Gigabit Ethernet Network; High quality secure hard disk; One year warranty; 20.3cm colour LCD, with cupatictive touchscreen, Adjustable Display, illuminated Captivative Home button; 1.5GB Expandable to 4.5GB Memory, 50OMHz processor, up to 15,000 to 50,000 recommended monthly volume; Automatic standard duplex option; up to 56ppm capacity: up to 1200 1200 dpi Black (Normal); 1200dpi HP fast res quality, 600 600 dpi with HP resolution enhancement technology; HP e-print, Apple Airprint, Mobile Apps, HP wireless direct printing optional; Up to 70ppm (b&w), up to 68ppm(color); Flatbed, ADE Enable Up to 300 600dpi (ADF); up to 600*600 dpi (Flatbed 267 432 (ADE & latbed) maximum scan size; Up to 56 ppm KBlack A4); up to 600*600 dpi (Black & Colored text), 999 maximum Numbers of copies; Enhanced productivity with 65 pages per minute |
| 2 | HP Laserjet Pro MFP M428 Printer Series or its Equivalent with below Base Specifications as stated) | 6 | Function: Black & White Print, copy, scan, fax; Print speed Up to 40ppen; Print Technology-Laser: Monthly duty cycle- Up to 80,000 pages : Recommended monthly page volume -2000 to 10000; Duplex printing- Automatic (standard): Memory 2 GB; Print languages – HP PCL 6, HP PCL Se, HP postscript level 3 emulation, PDF, URF, Native Office, PwG Raster: Connectivity I Hi-Speed USB 2.0; 1 host USB at rear side: Gigabit Ethernet 10/100/100BASE-T network; 802.3az CEEE) 802.11b/gin/2.4/5 GHZ Wi-Fi radio |
| 3 | HP Color Laserjet Enterprise MFP M578 Printer Series or its Equivalent with below Base Specifications as stated) | 1 | Function: Color Print, copy, scan, fax; Print speed Up to 40ppm: Print Technology-Laser; Monthly duty cycle – Up to 80,000 pages; Recommended monthly page volume 2000 to 10000; Duplex printing – Automatic (standard): Memory 2GB: Print languages- HP PCL 6, HP PCL Se, HP postscript level 3 emulation, PDF, URF, Native Office, PWG Raster, Connectivity 1 Hi-Specd USB 2.0; 1 host USB at rear side Gigabit Ethernet 10/100/1000BASE-T network; 802.3az (EEE) 802.11b/gn/24/5 GHZ Wi-Fi radio |
| 4 | Fujitsu ScanSnap iX1500 Document Scanner or its Equivalent (Specification as stated) | 1 | Document, scanner- Duplex-8.5 in x 118 in -600 dpi x 600 dpi- up to 30 ppm(mono)/ up to 30 ppm (color)- ADF (50 sheets)- Wi-Fi, USB 3.1 Gen I Scan to network share, eloud, smart devices |
| 5 | Fujitsu ScanSnap iX1600 Document Scanner or its Equivalent (Specifications stated) | 1 | Fujitsu ScanSnap iX1600-Document scanner- Dual CIS Duplex-279 x 3000 mm-600 dpi x 600 dpi – up to 40 ppm (mono)/ up to 40 ppm (color)- ADF (50 sheets)- Wi-Fi(), USB 3.2 Gien Ixl Touchscreen, ScanSnap Profiles, Receipt/Card Guide |
| 6 | HP Color Laserjet Pro MFP M479 Printer Series or its Equivalent (Specification as stated) | 6 | Multifunction printer- color- laser- Legal (8.5 in x 14 in) (original)- A4/Legal (media) – up to 28 ppm (copying)-up to 28 ppm (printing)- 300 sheets – USB 2.0, Gigabit LAN, Wi-fi(n), USB host |
| 7 | HP Color LaserJet Pro MI77 Printer Series or its Equivalent Specification as stated) | 3 | Function: Color Print, Copy, Scan, Fax; Print Specd: Up to 16ppm Black (A4), Up to 4ppm Color (A4); Print Technology: Laser: Duty Cycle: Up to 20000 pages; Monthly Page Volume: Up to 250 to 950 pages; Memory: 128MB; Connectivity: Hi-Speed USB 2.0, 10/100Base-TX TCP/IP network port, Wireless 802.11b/g/n |
| 8 | Nikon COOLPIX P900 Digital Camera or its Equivalent (Specification as stated) | 7 | Digital Camera Case and Battery Bundle, 16MP with 83x Optical Zoom (24- 2000mm35mm equivalent lens), 3″ vari-angle LCD, FHD 60p video, RAW support, built-In Wi-Fi, NFC, GPS, BLE (Black) |
| 9 | HP AC Adapter | 6 | HP 65W Slim AC Adapter |
| 10 | Headsets | 50 | Logitech H800 Bluetooth Wireless Headset (HD Stereo Sound Noise Canceling Mic, On-Ear Controls, Cushioned Comfort, USB-A Receiver + Bluetooth) or its equivalent |
| 11 | Keyboard and Mouse Kit | 10 | Logitech MK220 Wireless Keyboard and Mouse Combo (Keyboard 10-Key Number Pad, Music Controls, Up to million keystrokes, 2 AAA batteries. Mouse-Smooth Optical Tracking Sensor Technology. Line-by-Line Serolling. Optical Scroll Wheel, 2AA batteries |
| 12 | HP Elite Display E243 Monitor or its Equivalent Specification us stated) | 10 | 23.8-inchs IPS Display, 1920×1080 at 60Hz Resolution, 30000 hours minimum Backlight lamp life, Up to 16.7 million Color support, OSD user controls, 1 HDMI 14, 1 Displayport 1.2,1 VGA Port, 3 USB 3.0 Port, Plug and Play, 100-240 VAC at 50/60 Hz Input Power, 38W Maximum Power, 0.5W Energy saving, White LED backlights, Arsenic-free display glass |
| 13 | Mouse | 100 | Logitech M330 Silent Plus Wireless Mouse |
| 14 | Other costs such as delivery | 1 | Delivery of those items to Bauchi |
Eligibility
Companies are required to meet the following criteria in order to qualify for bid submission.
1. Certify that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. DAI State2State will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.
2. Bidders must have the legal capacity to enter a binding contract with DAI State2State and to deliver in the country, or through an authorized representative.
3. Bidders must be authorized partners with IT OEMs and must be able to provide evidence of OEM issued authorized dealership license certificates where applicable.
4. Bidders must have a minimum One Year OEM warranty for non-IT products.
Application Closing Date April 14, 2022. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.
Deadline for submission of questions and clarifications regarding this procurement is April 8, 2022.
Submission of Documents Quotations should be submitted via email to: ngstate2statebids@dai.com
General Instructions/Submission Guidelines to Bidders:
- Bidders shall include a statement that the bidder fully understands that their quote must be valid for a period of 30 days from date of issuance.
- Bidders shall sign and date their quotation.
- These goods are eligible for VAT exemption under the DAI prime contract. Local statutory deduction such as withholding tax shall apply on payment.
Bidders should reflect the delivery timeline on their quotes.
- Payment term is 100% after satisfactory service delivery
- File Format: pdf
- File names must be maximum 60 characters long and must not contain any letter or special character
- All files must be free of viruses and not corrupt.
- Max. File Size per transmission: 4MB
- Mandatory subject of email: RES-BAU-22-015. Request for Quotation (RFQ)- Supply of IT Equipment
- It is recommended that the entire Quotation be consolidated into as few attachments as possible
- All eligible and interested bidders should request for the full RFQ by sending an email of request to the above stated email address.
