Federal Roads Maintenance Agency (FERMA)- Invitation For Tender For The Procurement Of Goods And Other Works- Category B (24 Lots)

DEADLINE: 10TH MAY, 2022
FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II, ABUJA
INVITATION FOR TENDER FOR THE PROCUREMENT OF GOODS AND OTHER WORKS (CATEGORY B).

1. INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of procuring vehicles, equipment, plants and provision of road furniture’s for the sole purpose of enhancing road maintenance activities nationwide. Consequently, suitably qualified Contractors with good track records are invited to apply for TENDER FOR PROCUREMENT OF GOODS AND OTHER WORKS.

2. SCOPE OF WORKS
I. The Scope of works for Package 1 (Electrical Unit)
The scope of works include, but not limited to Provision & installation, Operation, Maintenance & Repair (OMR) of Solar Powered Street Lights on federal Roads Nationwide.
Il. The Scope of works for Package 2 (Mechanical Unit)
The Scope of works include, but not limited to provision of operational Hilux vehicles for field offices, Zonal offices and agency’s headquarters and standard repairs of 40no sundry equipment at designated locations nationwide.
III. The scope of works for Package 3. (Facility unit)
The scope of works includes but is not limited to construction of FERMA state field offices, corporate headquarters, hostels and procurement of electronic fixed asset register for FERMA assets.

LIST OF PROJECTS

Package 1: (ELECTRICAL)

Package 2: (MECHANICAL)

Package 3: FACILITY MANAGEMENT UNIT

3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process
i. Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms CAC 2and CAC7
ii. Colour copy of Company Tax Clearance Certificate for the last three (3) years (2019, 2020 & 2021) valid till 31 December 2022
iii. Colour copy of evidence of current Pension Compliance Certificate valid till 31 December, 2022
iv. Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till 31st December 2022
v. Colour copy of NSIT Clearance Certificate valid till 31 December 2022.
vi. Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) Issued by BPP valid till 31 December 2022
vii. A Sworn Affidavit dated not earlier than 4th April 2022 indicating that all documents submitted are genuine and verifiable
viii. A Sworn Affidavit dated not earlier than 4th April 2022 that none of the directors nor has the Company been convicted of any criminal offence in any country including financial impropriety
A Sworn Affidavit dated not earlier than 4th April 2022 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
x. Inclusion of verifiable evidence of equipment and technology capacity or lease agreements relevant to the project.
xi. Inclusion of verifiable list of previous similar works successfully carried out within the last three years with marmes of client evidence of award letters), Last Interim Certificate of valuation for project or job completion certificate
xii. Company profile including organizational structure, key professions staff with their names, and telephone numbers, emails at least one of which must be registered with their relevant bodies (i.e COREN, QSRB, CORBON, ARCON, CCNA, Etc) with 2022 Practicing License.
xiii. Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS)xiv. Reference letter from reputable bank indicating willingness to provide credit facility for the execution of the project in addition to evidence of a turnover of at least N20m in the last three years (2019, 2020 and 2021)
xv. For Joint Venture Partnership, Memorandum of Understanding (MOU) should be provided where necessary (all eligibility requirements are compulsory for each Joint Venture Partner)
xvi. The offer must be property signed.
xvii. All schedules provided in bid documents must be completed
xviii. All bids must be submitted in English language
xix. Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately

2 COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain GIFMIS code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This GIFMIS code will be generated at she Finance and Account Department (Revenue sector) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10,000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury recept is to be issued at the Revenue Office Accounts Department, Ground Floor of the FERMA Headąquarters after presentation of evidence of payment from any of the CBN licensed Commercial Banks

Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit a Photostat copy of treasury receipt between the hours of 10.00am and 3.00pm, Mondays to Fridays from Monday April 4th, 2022 from:
The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building
No.7 Eldoret Close, Of Aminu Kano Crescent.
Wuse ll, Abuja.
Ground Floor, Room GF 003
 

3 SUBMISSION/OPENING OF TENDER DOCUMENTS:
Interested bidders are to submit their bids for each of the Lot(s) desired in two (2) hard copies (one clearly marked Original at  the bottom right hand comer and ane clearly marked “Copy at the bottom left hard corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid’ or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to
THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)
and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand corner “TENDER FOR____________(indicate Lot No/Project Description Contract No.)___________”

Furthermore, the reverse of each sealed envelope should baar the name and address of the bidder and hand delivered not later than 12:00 noon of Tuesday, 10th May, 2022 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse lI, Abuja. Ground Floor Room GF 003.

Only technical bids will be publicly opened immediately following the deadline for the submission of bids at 12:00 noon of Tuesday, 10th May, 2022 at the NEWTON PARK HOTEL ANNEX, PLOT 24 ALEXANDRIA CRESCENT, BY BANEX JUNCTION WUSE II, ABUJA, The Federal Roads Maintenance Agency will not be held fable for misplaced or wrongly Submitted bids
The Representatives of Bureau of Public Procurement, Representatives of Companies that submitted bids, Representatives of Professional Bodies and Ih Civil Society as (One Parson each) are invited to witness the bid opening exercise

4. PLEASE NOTE THAT
i. All jobs for Category B will not attract bid security
ii. Bidders should not bid for more than two (2) Lots in this category
iii. The works may not attract advance payment
iv. Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not apply
v. All BEME/BoQ issued by the Agency must be clearly handled without alteration or modification.
vi. The Agency will carry out Due Diligence on the companies to verify claims included in their submissions when necessary
vii. All documents for bids submission must be transmitted with a Covering’ Forwarding Letter under the Company/firm’s LetterHeaded Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address (Not P.O. Bax), Telephone Number (Preferably GSM Number) and Email Address. The letter Headed Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company
vii. Only correctly addressed bids will be received.
ix. The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid
x. All costs incurred by any Company in respect of this advertisement are at their own expenses and the Agency shall not entertain any claim whatsoever in this regard
xi. Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening while the financial bids of unsuccessful bidders will be returned unopened;
xii. The Agency reserves the right to verify any claim made by any of the Bidders.
xiii. The Agency reserves the right to annul the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007
xiv. Late submissions will be rejected and returned.
xv. The use of a face mask during bid opening exercise is mandatory. (NO FACE MASK, NO ENTRY)

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION