Lake Chad Research Institute (LCRI)- Invitation For Tenders And Expression Of Interest For Execution Of 2022 Capital Projects (19 Lots)

DEADLINE: 16TH MAY, 2022
LAKE CHAD RESEARCH INSTITUTE (LCRI)
P.M.B. 1293, MAIDUGURI
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR EXECUTION OF 2022 CAPITAL PROJECTS

(1) INTRODUCTION
Lake Chad Research Institute (LCRI), Maiduguri, wishes to invite interested and reputable Contractors/Suppliers and Consultant(s) with relevant experience to submit bids and Expression of Interest for the under listed projects at its outstations and headquarters:

(2)     SCOPE OF WORKS/GOODS/SERVICES

(3) ELIGIBILITY REQUIREMENTS
Interested and reputable Contractors, Suppliers and Consultant(s) are required to submit the following documents:-

(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable for Service;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022.

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Lake Chad Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
• None of the director(s) of the company seeking pre-qualification has ever been convicted for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
• None of the Directors or the Company is bankrupt

(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020, 2021 duly acknowledged by the Federal Inland Revenue Service (FIRS).

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.

(j) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic and Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.

(l) Category C: Evidence of Firm’s current registration with relevant professional bodies such as COREN, QSRBN ARCON, CORBON etc.;

(m) ICT jobs: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA).

(n) Works: List of Plants/Equipment with proof of Ownership/Lease.

(o) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles.

(p) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(q) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies/Firms are to collect Tender Documents containing detailed specifications ‘rom the Procurement Planning Committee (PPC) Secretariat, Lake Chad Research Institute, Headquarters Maiduguri, Borno State on payment of non-refundable tender fee of N10,000 (Ten Thousand Naira) only per Lot paid into the Lake Chad Research Institute Maiduguri’s remita account in any reputable Commercial Bank in Nigeria. Firms interested in Service will not pay at this stage.

(5) SUBMISSION OF TENDER DOCUMENTS
Category A&B
Completed tender documents must be submitted in two (2) copies each including one (1) original and one (1) photocopy in two (2) separate sealed envelopes clearly marked on the top-left hand side of the envelope “(state category- and Lot No.)” and address as stated below:

The Acting Executive Director,
Lake Chad Research Institute,
Km 5, Gamboru/Ngala Road,       
P.M.B. 1293, Maiduguri.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon Monday, 16 May, 2022.

All sections of the financial bids document must be filled in ink, every page of the bid document must be dully signed by an authorized person for your bid to be completed.

Category C
Interested Firms in Category C are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 16 May, 2022.

(5) OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 16 May, 2022, in the Institute’s Conference Hall.

(7) NOTES
(i) All cost incurred as a result of response to this invitation and any subsequent requests for information shall be borne by the responding firm.

(ii) Bids must be in English Language and signed by an official authorised by the bidder;

(iii) Bids submitted after the deadline for submission would be returned un-opened;

(iv) Bidders should not bid for more than two (2) Lots;

(v) All costs will be borne by the bidders;

(vi) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(vii) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(viii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(ix) Service: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(x) The Lake Chad Research Institute is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGN:
MANAGEMENT