DEADLINE: 13TH JUNE, 2022
AMBROSE ALLI UNIVERSITY, EKPOMA
P.M.B 14, EKPOMA, EDO STATE
INVITATION TO TENDER FOR YEAR 2021 TETFUND ANNUAL INTERVENTION
(1) INTRODUCTION
The Ambrose Alli University, Ekpoma hereby invites reputable and competent contractors/suppliers for prequalification and tender for Year 2021 TETFUND Annual intervention.
(2) PROJECT DESCRIPTION
Lot T1 Construction and furnishing of 500 capacity lecture theatre Lot T2 Procurement, Installation, Testing and Commissioning of Office Equipment and Furniture.
(3) ELIGIBILITY/REQUIREMENTS
Prospective bidders should submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31 December, 2022; with minimum average annual turnover as stated in the bid documents;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Ambrose Alli University, Ekpoma or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease Agreement.
(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested Contractors should collect the Financial Bids Document form the office of the Director of Physical Planning Division on presentation of original payment receipts of Non-Refundable Tender fee must of Ten Thousand Naira (N 10.000) only obtained from the University’s Bursary Department.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective Bidders are to submit bid for each of the Lot desired , two Hard copies (Original & copy) each for both technical & Financial Bids with soft copy of Financial Bid only in MS Excel format, packaged in two separate sealed envelope clearly marked at the top right corner of each envelope stating the title of the projects i.e. “TECHNICAL BIDS FOR (project title) and LOT No & FINANCIAL BID FOR (Project Title) & LOT No.” and at the reverse side the name of the company should be boldly written. Both envelopes shall then be put in a larger envelope clearly marked at the top right corner stating the title of the project and be submitted to;
The Secretary, Tenders Board,
Ambrose Alli University,
P.M.B 14, Ekpoma, Edo State.
To reach him not later than 12:00 Noon Monday, 13 June, 2022.
(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 Noon Monday, 13 June, 2022 at the Vice Chancellor’s Conference Room. All Bidders or their representatives, Civil Society Groups, and interested members of the public are invited to witness the opening ceremony as scheduled.
(7) PLEASE NOTE THAT
(i) Bid must be in English language and signed by an official authorised by the bidder
(ii) Bid submitted after the deadline for submission will be returned un-opened
(iii) All cost will be borne by the bidders;
(iv) Attendees at the bids opening shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids Opening will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(v) Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
(vi) The Ambrose Alli University, Ekpoma is not bound to prequalify and bidder and reserve the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
THE REGISTRAR
