DEADLINE: 31ST MAY, 2022
NWAFOR ORIZU COLLEGE OF EDUCATION, NSUGBE
INVITATION TO TENDER FOR YEAR 2019/2020 (MERGED) TETFUND INTERVENTION FOR ICT SUPPORT, YEAR 2020/2021 (MERGED) TETFUND ANNUAL INTERVENTION PROJECTS AND YEAR 2020/2021 (MERGED) TETFUND PROJECT MAINTENANCE
(1) INTRODUCTION
Nwafor Orizu College of Education, Nsugbe, (NOCEN) desires to undertake Year2019/2020 (Merged) TETFund lntervention for ICT Support, Year 2020/2021 (Merged) TETFund Annual Intervention Projects and Year 2020/2021 (Merged) TETFund Project Maintenance.
SCOPE OF WORK, GOODS AND SERVICES
CATEGORY A: SERVICES
| Lot | Proposed Project | TETFUND Code |
| A1 | A. E-LEARNING APPLICATION & E – LEARNING SUPPORT TRAINING; (i) User Requirement Gathering/Adaptation – Adapting user requirement specification s provided in TETFund guidelines and customize for the Beneficiary Institution, (ii) Analysis – Analysis of the functional specification to produce the use case diagram/model for the E -Learning platform, (iii) Design – Design of the resultant Use Case Model to provide the Class and Database model, (iv) Coding – Using Java.net, Enterprise java, Laravel framework or ASP.Net framework to code the design model into functional software, (v) User Acceptance Testing (UAT) – Carrying out user acceptance testing on the developed software in the presence of all stakeholders including TETFund, (vi) Deployment/Hosting – 1 year 6GB RAM Linux hosting with unlimited HDD, SSL, WAF and automatic backup, (vii) Staff; | TETF/COE/COENSUGBEICT/19/20/01 |
A2 | (B) TRAINING – Training of a minimum of 5 staff members including DICT and other staff for a minimum of 5 days. | |
| A3 | (C) INDEPENDENT PERFORMANCE SECURITY & EVALUATION (PSE); Application Security – Independent Performance Security & Evaluation (PSE) to be carried out by the relevant body. |
CATEGORY B: WORKS
Lot Proposed Projects TETFUD Code B1 Construction of Vocational Education Workshop building which include : 7Nr. Offices, lNr. Control Room, 7Nr. Toilets, 5Nr. Workshops and Reception/Security, etc., including Internal and External Works. TETF/COE/NSUGBE/AN /20-21/01 B2 Construction of Comprehensive Water Treatment Plant with Fencing and Reticulation, lNr. Panel Room, 1Nr. Tank Stand and Wired Mesh Fence, e.t.c. TETF/COE/NSUGBE/AN /20-21/02 B3 Renovation/Upgrading of Student Hostel Block 16 comprising: 13Nr. Rooms, 6Nr. Showers, 6Nr. Toilets, 2Nr. Kitchenette, Entrance Hall and Passage, etc. TETF/COE/NSUGBE/AN/20-21/03 B4 Supply and Installation of Furniture items for Vocational Education Workshop Building comprising: 100Nrs 2 -in-1 computer tables with Sliding Key Board and 200Nrs Computer Chairs, 60Nrs 4-in-1 Library Tables and 240 Nrs Library chairs, 50 Nrs book shelves of size 2400mm x 1200mm, 50Nrs 5 -in-1 Classroom Desk with mahogany hardwood Seat &Back Rest, Metal Angle Legs with Thick Square Pipe Welded and Fixed to Shape, 5Nr. High Quality Executive Office Table and Side Drawers, 5Nr. High Quality Executive Swivel Chair, 10Nr. Executive Visitor’s Chair. TETF/COE/NSUGBE/AN / 20-21/04 B5 Supply and installation of Equipment comprising: 100Nr Desktop Computers, 4GB RAM, 1000 TB HDD with 100Nr 1200 watts Bluegate UPS; 10Nr Split Unit Panasonic Air Conditioner with Copper Condenser; 100 pcs 62”Ceiling Fans with Copper Coil; 100 pcs of Medium Size 21” Wall Fan with Metal Blades and Copper Coil; 20pcs 1200mm x 2400mm White Magnetic Board; all for staff and students uses. TETF/COE/NSUGBE/AN/20-21/05 B6 Supply and Commissioning 1Nr 4×4 Van, 2.7Ltr, Double Cabin, AC, Air Bags, ABS, Radio/CD/USB, Power Steering, Power Windows, Central Locks, Side Step, Auxiliary Gear, Shell Spec, (Full Option), Automatic Transmission, Petrol Engine, Fabric Seats, Premium Package 265/60R58 (Tropicalized Spec). TETF/COE/NSUGBE/AN/20-21/06
Category C: Works
Lot Proposed Projects TETFUND Code C1 Rehabilitation/Renovation of Students’ Hostel Block 17 (ETF Project 2002) including: replacing of 6sNr wooden frame and doors to metal hinge doors; replacing of 97Nr Louvre windows to aluminum sliding windows; replacing of 10Nr WCs; replacing tiles; polishing of terrazzo floor; replacing asbestos ceiling with Armstrong ceiling; electrical and mechanical installation; repainting; including external works; etc. TETF/COE/NSUGBE/PM/20-21/01
(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission including form CAC2 and CAC7. Business name is also acceptable for Services;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N3om for Category A Lot 1 and Category C Lot 1 respectively, N300m for Category B Lot 1, N140m for Category B Lot 2, and N70m for Category B Lot 3, Lot 4, Lot 5 & Lot 6.
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (applicable where number of staff is at least 15).
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (applicable where number of staff is at least 5 or at least N50m turnover).
(e) Evidence of Nigeria Social Insurance Fund (NSITF) Clearance Certificate valid till 31″ December, 2022;
(f) Evidence of registration on the National Database of Federal Contractors, consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid certificate issued by Bureau of Public Procurement (BPP).
(g) Sworn affidavit disclosing whether or not any officer of the relevant committees of the Nwafor Orizu College of Education Nsugbe or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
(h) Company’s Audited Accounts for the last three (3) years, 2019, 2020 and 2021 duly acknowledged by the Federal Inland Revenue Service (FIRS).
(i) Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s profile with Curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc; for construction related projects;
(k) Services: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation of certificate, job completion certificate and photographs of the projects;
(m) Works: List of Plants/Equipment with proof of Ownership/Lease;
(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs).
(o) Only companies included in the national automotive design and development council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles.
(p) For Joint Venture/partnership, memorandum of understanding (MoU) should be provided(CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR &Sworn Affidavit are compulsory for each Joint Venture/ Partnership);
(q) All document for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Headed Paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail Address. The Letterhead Paper must bear the names and nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the HOD, Works and Services Department on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into NwaforOrizu College of Education, Nsugbe, Account Number 5060013006 in Fidelity Bank Plc. Interested Firms in Services will not pay at this stage until after shortlisting.
(5) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS excel format, packaged separately in sealed envelopes and clearly marked “Technical bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Registrar, Nwafor Orizu College of Education, Nsugbe and clearly marked with (the name of the project and Lot number).Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box located at office of the Registrar, Nwafor Orizu College of Education, Nsugbe not later than 12:00 noon on Monday, 30 May, 2022.
(6) SUBMISSION OF EOI
Interested Firms in Service are to submit the Expression of Interest (EOI) for the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 30 May, 2022.
(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 30 May, 2022 in College Council Chambers, Administrative Building in the presence of bidders or their representative, while the financial bids will be kept un-opened. Please ensure that you sign the bid submission register in the office of the Registrar, Nwafor Orizu College of Education, Nsugbe as NwaforOrizu College of Education, Nsugbe will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the HOD, Works and Services Department of the College on hodworksnocen@gmail.com
(8) GENERAL INFORMATION
(a) Bid must be in English Language and signed by official authorised by the bidder.
(b) Bids submitted after the deadline for submissions would be returned un-opened.
(c) Bidders should not bid for more than two (2) lots.
(d) All cost will be borne by bidders
(e) Bid documents can also be collected in soft copies and bidders can submit through post (Courier Services);
(f) The company must duly initial all submission pages.
(g) Goods & Works: Evidence of payment of non-refundable tender fee must be attached in the submission.
(h) Document submitted must be listed in a table of content according to the Prequalified Criteria. Any company that does not comply with this method of arrangement will be disqualified.
(i) Certificate may be referred to the respective issuing authorities for verification and authentication.
(j) Technical and Financial Bid enclosed in one same single envelope that will expose the technical and financial bid at the same time of opening shall be disqualified.
(k) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening will be covered by video recording.
(l) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
(m) Service: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
(n) Nwafor Orizu College of Education Nsugbe is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring liabilities in accordance with section 28 of the public procurement act 2007.
REGISTRAR
