DEADLINE: 13TH JULY, 2022
ALEX EKWUEME FEDERAL UNIVERSITY TEACHING HOSPITAL ABAKALIKI (AEFUTHA)
P.M.B 102, ABAKALIKI, EBONYI STATE, NIGERIA
INVITATION TO TENDER FOR PROJECTS EXECUTION
(1.0) INTRODUCTION
Alex Ekwueme Federal University Teaching Hospital Abakaliki (AEFUTHA) is a tertiary health institution dedicated to the provision of quality, accessible and affordable healthcare services; and effective training and research. As part of its mandate to provide accessible and affordable healthcare services, the AEFUTHA intends to undertake the procurement of Works, Goods and Consultancy Services under its 2022 Capital Appropriation.
(2.0) SCOPE OF GOODS/WORKS:
GOODS:
| LOT NO. | PROJECT TITLE |
| AEFUTHA/ PROC/G/22/01 | Purchase of Hospital and Medical Equipment |
| AEFUTHA/PROC/G/22/02 | Purchase of Operational Vehicle |
| AEFUTHA/PROC/G/22/03 | Procurement and Installation of CT-Scan 64 Slides |
| AEFUTHA/PROC/G/22/04 | Purchase and Installation of General Surgery Endoscopy Equipment |
| AEFUTHA/PROC/G/22/05 | Procurement and Installation of Orthopaedic Operating Table |
| AEFUTHA/PROC/G/22/06 | Procurement and Installation of Operating Microscope |
| AEFUTHA/PROC/G/22/07 | Procurement and Installation of Vitrectomy Machine |
| AEFUTHA/PROC/G/22/08 | Purchase of Spectro Photometer |
| AEFUTHA/PROC/G/22/09 | Purchase of Blood Bank Equipment |
| AEFUTHA/PROC/G/22/10 | Purchase of Elisa Machine (Chemistry and Heamatology) |
| AEFUTHA/PROC/G/22/11 | Purchase of Centrifuge Heamatocrit |
| AEFUTHA/PROC/G/22/12 | Supply of Hospital Emergency Equipment for FETHA: Emergency Ambulance |
| AEFUTHA/PROC/G/22/13 | Supply of Hospital Emergency Equipment for FETHA: Emergency Medical Instruments |
| AEFUTHA/PROC/G/22/14 | Supply of Hospital Emergency Equipment for FETHA: Emergency Medical Equipment |
| AEFUTHA/PROC/w/22/15 | Purchase and Installation of 500KVA Generator |
| AEFUTHA/PROC/w/22/16 | Purchase and Installation of Solar System for FETHA 1, phase 2 |
| AEFUTHA/PROC/w/22/17 | Purchase and Installation of Solar System for FETHA 2, phase 2 |
WORKS:
LOT NO. PROJECT TITLE AEFUTHA/PROC/W/22/18 Construction and Equipping of one Storey new born ward AEFUTHA/PROC/W/22/19 Construction of Admin Block AEFUTHA/PROC/W/22/20 Drilling and Reticulation of Industrial Bore Hole with Solar Energy AEFUTHA/CP/W/22/21 Construction of 4-two in-one self-contained Bedroom Staff Quarters at Echara Okpuje BHC AEFUTHA/CP/W/22/22 Construction of 4-two in-one self-contained Bedroom Staff Quarters at Ibagwa aka BHC AEFUTHA/CP/W/22/23 Renovation and Equipping of Onicha Agu BHC AEFUTHA/CP/W/22/24 Construction of 4-two in-one self-contained Bedroom Staff Quarters at Ette BHC AEFUTHA/CP/W/22/25 Renovation and Provision of Medical Equipment to Akpugo Ezedike
(3.0) ELIGIBILITY REQUIREMENTS
Interested Companies/Firms are required to submit two (2) bound documents duly signed, separated by dividers and arranged in the order outlined hereunder:
(a) Evidence of Certificate of Incorporation/Registration of Company with the Corporate Affairs Commission (CAC) as a Limited Liability Company; including Copies of Memorandum and Article of Association, Forms C02 and C07;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2022 (Turnovers in the TCC must correspond with those in the Audited Accounts);
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Alex Ekwueme Federal University Teaching Hospital Abakaliki or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, nonperformance, bad or whose repayment portion has been outstanding for the last four (4) month;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Comprehensive Company Profile indicating the Organizational Structure, including resumes of key Managerial and Technical Personnel (with Academic and Professional Certificates) with addresses, phone numbers and e-mail Addresses;
(j) Verifiable Documentary Evidence of at least three (3) similar Jobs executed in the last Five (5) years with attached copies of Letters of Award and Certificate of Completion and/or Valuation Certificates and Photographs of the projects is mandatory;
(k) Works: List of Plants/Equipment with Proof of Ownership/Lease agreement.
(l) Vehicles: Only companies included in the National Automotive Design and Development council’s approved list of local manufacturers of Vehicles or their authorizes representatives should bid;
(m) Medical Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEM) listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospital in Nigeria.
(n) Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide Credit Facility for the execution of the Projects/ Programmes when needed;
(o) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance certificate. ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(q) All documents for submission must be transmitted with a duly signed covering/forwarding letter under the Company/Firms Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), the Contact Address, Telephone Numbers (preferably GSM No.), and e-mail address. The Letterhead Paper MUST bear the names and nationalities of the Directors of the Company at the bottom of the page duly signed by the Authorized Officer of the Firm.
(4.0) COLLECTION OF BID DOCUMENTS
(a) All Standard Bidding Documents are to be collected from the Assistant Director of Procurement (ADP), Procurement Unit of Alex Ekwueme Federal University Teaching Hospital Abakaliki,(AEFUTHA) Ebonyi State at the 1s’ floor, Admin Block, AEFUTHA 1on evidence of payment of a non- refundable Tender fee of Ten Thousand Naira (N10,000.00) only per Lot issued in favour of AEFUTHA, Ebonyi State Remita account in any reputable Commercial Bank in Nigeria.
(b) All bidders must fill the Bid Collection Register after the collection of the bidding document.
(5.0) OF BID DOCUMENTS
(a) All respondents should submit two (2) hardcopies each of the Technical and Financial bids with soft copy of financial bids only in MS Excel format packaged separately in two sealed envelopes clearly labelled “TECHNICAL”,“FINANCIAL” marked with the Company Name, Address and Lot Numbers of projects bidded for.
(b) All bidders must fill the bid submission register while submitting their Technical and Financial Tenders in the Tender’s box in the CMD’s OFFICE at the last Floor, Hospital Complex AEFUTHA 1.
(c) All documents should be addressed to: CHIEF MEDICAL DIRECTOR, ALEX EKWUEME FEDERAL UNIVERSITY TEACHING HOSPITAL, (AEFUTHA) ABAKALIKI, EBONYI STATE, and submitted not later than 12:00 noon, Wednesdays 13 July, 2022.
(6.0) CLOSING/OPENING DATE AND TIME:
(i) Only Technical Bids received will be opened immediately after the deadline for submission at 12:00 noon, Wednesday,13 July, 2022, at the Co-operative Hall, AEFUTHA1, in the presence of bidders or their representatives, while the financial bids will be kept un-opened.
(iii) In line with Section 19(b) (i) & (ii) of the PPA 2007, all bidders or their representatives, relevant Professional bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise accordingly.
(7.0) GENERAL INFORMATION:
(a) Bids must be in English Language and signed by an official authorised by the bidder.
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) Bidders should not bid for more than two (2) Lots;
(d) All further enquiries should be directed to the Procurement Dept, of AEFUTHA at the 1st Floor, Admin Block, AEFUTHA 1.
(e) All CAC, VAT, PENCOM, TAX, ITF, Certificates shall be referred to the Security Agencies, Corporate Affairs Commission, Federal Inland Revenue Services (FIRS), National Pension Commission and other relevant bodies for verification;
(f) This publication is for information only, and not to be construed as a commitment or obligation on the part of the management of AEFUTHA, Ebonyi State.
(g) The Hospital will not be responsible for any costs or expenses incurred by any interested party(ies) in connection with any response to this invitation and or the preparation or submission in response to an inquiry.
(h) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(i) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(j) AEFUTHA, Ebonyi State is not obliged to pre-qualify any bidder and reserves the right to annul the process at any time without incurring any liabilities in accordance with Section 28 of PPA, 2007.
SIGNED:
CHIEF MEDICAL DIRECTOR
(AEFUTHA)
