DEADLINE: 18TH JULY, 2022
DELTA STATE POLYTECHNIC, OTEFE
OTEFE-OGHARA, DELTA STATE NIGERIA
INVITATION TO TENDER FOR THE IMPLEMENTATION OF 2022 TETFUND ANNUAL INTERVENTION
(1) PREAMBLE:
The Delta State Polytechnic, Otefe was appropriated funds in the 2022 TETFund Annual Intervention for infrastructural development at the Polytechnic, The Fund shall be utilized for:
| Lot 1 | Construction and Furnishing of the Information and Communication Technology (ICT) building and |
| Lot 2 | Maintenance of TETFUND’s Infrastructures. |
Tenders Including technical and financial bids are hereby Invited from qualified and suitable Contractors for the Implementation of the projects.
(2) ELIGIBILITY REQUIREMENTS
Interested Contractors are required to submit the following documents for evaluation:
(a) Evidence of Certificate of Incorporation Issued by the Corporate Affairs Commission (CAC) Including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N50 million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 /12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Delta State Polytechnic, Otefe or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(3) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Office on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Delta State Polytechnic, Otefe’s account and obtain receipt from the Polytechnic’s Bursary.
(4) SUBMISSION OF TENDER DOCUMENTS
All Tenderers are to submit Technical and Financial Tender documents for the project in two hard copies, each packaged in sealed envelopes and clearly marked ‘Invitation to Tender’ and addressed to the: The Registrar, Delta State Polytechnic Otefe Delta State. The top left-hand corner of the envelopes shall bear the name of the Project for which you are applying and the reverse of each sealed envelope shall bear the name and the address of the bidder. The documents shall be dropped in Tender Box Marked “TENDER 2022″ in the Registrar’s Office not later than 12:00 noon, Monday, 18 July, 2022.
(5) OPENING OF TECHNICAL DOCUMENTS
Only the technical bids shall be opened immediately after the deadline for submission at 12:00 noon, Monday, 18 July, 2022, at the Polytechnic’s Conference Room in the presence of bidders, while the financial bids will be kept un-opened.
(6) GENERAL INFORMATION
(a) All submitted documents shall be referred to relevant agencies for verification
(b) This advertisement shall not be construed as a commitment on the part of the Polytechnic to award contract to any contractor.
(c) Arrangement of Technical documents, the hard copy should follow in the order of the list indicated above and should have a table of contents indicating the pages where the items could be found. Failure to comply with this directive will result in the disqualification of the bidder.
(d) All costs will be borne by the bidders;
(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.
(g) The Delta State Polytechnic, Otefe is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
EFEDI, CHUKWUEMEKE
REGISTRAR, DELTA STATE POLYTECHNIC, OTEFE-OGHARA
