Federal Capital Territory Administration (FCTA)- Invitation To Tender And Request For Expression Of Interest For The Supply Of Goods, Works And Services For The Secretariats, Departments And Agencies (SDA) Under The 2021 Statutory Appropriation Act (11 Lots)

DEADLINE: 14TH & 28TH JUNE, 2022
FEDERAL CAPITAL TERRITORY ADMINISTRATION (FCTA)
TENDER BOARD SECRETARIAT
NO. 1 KAPITAL ROAD, AREA 11, GARKI – ABUJA
INVITATION TO TENDER AND REQUEST FOR EXPRESSION OF INTEREST FOR THE SUPPLY OF GOODS, WORKS AND SERVICES FOR THE SECRETARIATS, DEPARTMENTS AND AGENCIES (SDA) OF THE FEDERAL CAPITAL TERRITORY ADMINISTRATION (FCTA) UNDER THE 2021 STATUTORY APPROPRIATION ACT

(1.0) INTRODUCTION
(1.1) The Federal Capital Territory Administration (FCTA) has provisions in the Financial Year (FY) 2021 FCT Statutory Appropriation Act for the Supply of Goods, Works and Services for the Secretariats, Departments and Agencies (SDAs).

(1.2) Accordingly, in line with the Public Procurement Act, 2007 competent and interested Companies are hereby invited to submit Technical and Financial bids for Goods, Works and Non – Consultancy Services. Expressions of Interest (EoI) are to be submitted in respect of Consultancy Services. The Projects and Tender Identification Number (TIN) are as follows:

(2.0) PRE-QUALIFICATION/ELIGIBILITY REQUIREMENT
All interested companies are to submit copies of the following documents and the original to be made available for sighting during due diligence exercise.

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including form CAC 1.1 or CAC 2 and CAC 7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022.(This requirement is only applicable to bidders whose number of staff is 15 and above in line with the PENCOM ACT. However, bidders with less than fifteen (15) staff are to provide a Sworn Affidavit to that effect).

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022(This requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is 50M and above. However, bidders with less than five (5) staff or the bidder’s annual turnover less than 50M are to provide a Sworn Affidavit to that effect).

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022.

(f) Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2022.

(g) A recently Sworn Affidavit disclosing (Date not earlier than the date of this advertisement and addressed to FCTA):

(i) Whether or not any officer of the relevant committees of the Federal Capital Territory Administration (FCTA) or Bureau of Public Procurement (BPP) is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and corrected in all particulars

(ii) That the company is not in receivership, insolvency or bankruptcy

(iii) That the company does not have any Director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety;

(iv) That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference letter from a reputable commercial bank in Nigeria, indicating their willingness to provide credit facility for the execution of the project when needed. The letter should be addressed to the FCT Administration.

(j) Company’s profile with the curriculum vitae of key staff to be deployed for the project, including copies of their relevant academic/ professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

(l) Works: List of Plants/ Equipment with proof of Ownership/Lease Agreement;

(m) All documents for submission must be transmitted with a covering letter/ forwarding letter under the company/ firm’s letter head paper bearing amongst others, the registration number (RC) as issued by the corporate affairs commission (CAC), contact address, telephone number (preferably) GSM No.) and email address. The letterhead paper must bear the names and nationality of the directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

(3.0) SPECIFIC ADDITIONAL REQUIREMENTS FOR PRE-QUALIFICATION
(3.1) Interested bidders for ICT Related Projects shall provide evidence of current Registration/Accreditation with National Information Technology Development Agency (NITDA) and Computer Professionals Registration Council of Nigeria;

(3.2) Bidders for the Equipment shall provide evidence of Manufacturer’s Authorisation from Original Equipment Manufacturer (OEM);

(3.3) Bidders for Consultancy Services shall provide Relevant Professional Registration Certificate and up – to – date Practicing License from Statutory Regulatory Professional Bodies;

(4.0) COLLECTION, SUBMISSION AND OPENING OF PRE-QUALIFICATION DOCUMENT:
(4.1) Interested companies are to collect Tender Document for the respective projects of interest as in Schedule of Collection; Submission; Venue and Opening Date Table upon the presentation of evidence of payment of non-refundable Tender fee of Ten Thousand Naira (N10,000.00) for the respective projects of interest into FCT Treasury Single Account (TSA) e-collection project powered by Remita:

(4.2) How to Make Payment:
(a) Access the e-Collection platform via www.remita.net

(b) Click on “pay TSA & States”

(c) Click on FEDERAL CAPITAL TERRITORY ADMINISTRATION

(d) Click on “who do you want to pay” and enter “FCTA PROCUREMENT DEPARTMENT”.

(e) Click on “Name of service/purpose” to display a drop down list of services type provided by the SDA and select your choice.

(f) Enter other payment details as required and click “SUBMIT” to generate Remita Retrieval Reference (RRR).

(g) Select any preferred electronic payment channel (Card, Internet Banking, USSD, Wallet, Phone Number or select Bank Branch to walk to any closest bank branch of your choice to complete your payment). Payers will be issued an electronic receipt following payment, which you can take to the specific SDA to receive the applicable service.

If you have any queries or require any assistance on making payments to FCTA and any of its Secretariats, Department and Agencies (SDAs), please contact the SDA or the Treasury Department, Federal Capital Territory Administration (FCTA) or send a mail to fsupport@remita.net). Firms interested in Services would not pay at this stage until after shortlisting.

(4.3) SUBMISSION OF TENDER DOCUMENTS
(4.3.1) The Technical and Financial Bid Document should each be sealed and labelled Technical and Financial bids as appropriate, sealed into separate envelopes and placed in another envelope that should also be sealed and labelled as: Stating the project title, Tender Identification Number & Lot. The envelope should be addressed as in the Schedule of Collection; Submission; Venue and Opening Date Table.

(4.3.2) Three (3) copies [one original and two photocopies each] of Technical and Financial Bid Documents should each be packed in different envelopes tagged “Technical Bid” and “Financial Bid” repacked into one bigger envelope to be submitted. All pages of the “Financial Bid” documents are to be duly endorsed by authorised representative of the bidder.

(4.3.3) The Documents are to be labelled stating the Project Title, Tender Identification Number & Lot and dropped at the Tender Boxes as in the Schedule of Collection; Submission; Venue and Opening Date Table.

SCHEDULE OF COLLECTION, SUBMISSION, VENUE OF OPENING AND OPENING DATE

(5.0) NOTE THAT:
(i) Late submission will be returned un-opened;

(ii) This advertisement to tender shall not be construed to be commitment on the part of the FCT Administration and its SDAs nor shall it entitle the bidder to make any claim what-so-ever and seek any indemnity from the FCT Administration and its SDAs by virtue of having responded to the advertisement;

(iii) Bidders should be very clear about the Lot being bided for;

(iv) Tenders Register must be signed on the submission of bid(s);

(v) The FCT Administration through its respective SDA, shall disqualify any bid which does not conform with bidding instructions;

(vi) Due diligence would be carried out on companies to verify claims included in the bids submitted;

(vii) No company shall bid for more than two (2) Lots in any Secretariat, Department and Agency of FCT Administration;

(viii) That the submission of fake documents is a fraudulent practice punishable under the relevant laws;

(ix) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online

(x) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un­opened;

(xi) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(xii) The FCTA is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(xiii) A bid security in form of Bank Guarantee from a reputable Nigerian Bank and whose value is not less than 2% of the tender sum shall be submitted with tender sum greater than N100 Million for Category of GOODS/CONSULTANCY/NON-CONSULTANCY SERVICES and N300 Million for WORKS Category in the format as approved in the Standard Bidding Document;

(xiv) Successful companies may be requested to provide Performance Guarantee / Bond, whose value shall not be less than 10% of the Contract Sum before signing the contract;

(xv) On this publication, clarifications can be sort from Room 045, FCT Procurement Department, Block B, FCTA Secretariat, Area 11 – Abuja.

SIGNED:
FCT MANAGEMENT