DEADLINE: 27TH JUNE, 2022
FEDERAL MINISTRY OF HUMANITARIAN AFFAIRS, DISASTER MANAGEMENT AND SOCIAL DEVELOPMENT (FMHADMSD)
FEDERAL SECRETARIAT, PHASE 1, ABUJA
INVITATION FOR PRE-QUALIFICATION/TECHNICAL BIDS/EXPRESSION OF INTEREST (Eol) FOR WORKS, GOODS AND CONSULTANCY SERVICES FOR THE IMPLEMENTATION OF 2022 APPROPRIATION ACT
1.0 INTRODUCTION
The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development (FMHADMSD) intends to execute projects as contained in the 2022 Appropriation Act. In compliance with the provisions of the Public Procurement Act, 2007, and other extant guidelines for the Award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification, Technical and Expression of Interest (Eol) documents for the execution of Year 2022 projects
2.0 SCOPE OF WORKS/ASSIGNMENTS
Details of the Scope of Works/Specifications and Assignments are contained in the Bid Documents. The projects were grouped into categories A to C. Bidders are therefore, requested to submit Pre-qualification, Expression of Interest documents in respect of the categories chosen on the basis of the requirements listed in Sections 3.0, 4.0 and 8.0 of this publication. The projects are listed in the table below:
CATEGORY “A”: WORKS
| LOTS | PROJECT TITLE |
| A1 | PROJECT TITLE Drilling of Solar Powered Borehole with Surface Tank |
| A2 | Construction of VIP toilets in ASP learning Hubs |
| A3 | Construction of Community Skills Development Empowerment Centres |
| A4 | Installation of Solar Street Light in various communities of Dass and Tafawa Balewa LGA, Bauchi State |
| A5 | Installation of Solar Street Light in various communities in Kano North Senatorial District |
| A6 | Installation of Solar Street light in selected areas of Ikwo/Ezza Federal Constituency of |
| A7 | Ebonyi State Drilling of Solar Powered Borehole in Gwadawa/Illela Federal Constituency, Sokoto State |
| A8 | Construction of ICT Centre in Gwadabawa and Illela LGAs, Sokoto State |
| A9 | Construction of Women Skill Acquisation Centre at Illela town, Illela LGA of Sokoto State |
| A10 | Installation of Solar Street Light in Gwadabawa/Illela federal Constituency of Sokoto State |
| A11 | Construction of Women Skill Acquisition Centre at illela town, Illela LGA of Sokoto State |
| A12 | Construction of Women Skill Acquisition Centre at Salame town, Gwadabawa LGA of Sokoto State |
| A13 | Installation of Solar Street Lights in Afikpo South LGA, Ebonyi South Senatorial District |
| A14 | Construction of ICT Centres in Various Communities in Onitcha LGA, Ebonyi South Senatorial |
| A15 | Construction of Solar Powered Boreholes in various communities in Bassa LGA of Kano North Senatorial District |
| A16 | Construction of Solar Powered Borehole in Ogbia LGA of Bayelsa State |
| A17 | Construction of Solar Powered Borehole in various communities of Dass and Tafawa Balewa LGAS of Bauchi State |
| A18 | Construction of Solar Powered Borehole in various communities of Alkaleri LGA of Bauchi State |
| A19 | Construction of Solar Powered Borehole in various communities of Bauchi LGA of Bauchi Stato |
| A20 | Construction of Solar Powered Borehole in various communities of Toro LGA of Bauchi State |
| A21 | Construction of ICT Centres in various communities in Rimi LGA of Katsina State |
| A22 | Construction of Solar Powered Boreholes in various communities in Bassa LGA of Plateau North Senatorial District |
| A23 | Construction of Solar Powered Boreholes in Jos South LGA of Plateau North Senatorial District |
| A24 | Construction and equipping of Farm to Kitchen Centers |
| A25 | Construction of Vocational Skills Centers |
CATEGORY B:
LOTS PROJECT TITLE B1 Supply of Plastic Desks for Outof-School Learning Hubs B2 Supply of N-Power Tools, Devices and Equipment B3 Supply and Installation of Learning Shed B4 Supply of IT Hardware and Software B5 Supply of Office Furniture & Fittings B6 Supply of Office Equipment B7 Supply of Computer 60Nos. Laptop, 60Nos. Desk-Top B8 Supply of 40Nos. Fridges , 30Nos. Photocopiers and Photocopy Stand B9 Supply of 5Nos. Fire Proof Cabinet, 25Nos. Steel Cabinet B10 Supply of Printer, Shredders, Stabilizers, Rechargeable Lamp, Extension Wire and Water Dispenser B11 Supply of 4Nos. Utility Vehicles B12 Supply of 7Nos. Project Vehicles B13 Supply of Relief Materials to IDP’s in selected locations within the Seven (7) LGA’s in Kaduna Central Senatorial District, Kaduna State B14 Supply of Relief Materials to IDP’s in Kebbi South Senatorial District, Kebbi State B15 Supply of Relief Materials to IDP’s In Borno South Senatorial District, Bomo State B16 Supply of Office Machines and Equipment in the New Office Building: Supply of office machines and equipment B17 Supply of Office Equipment and Installation: Supply of office machines and equipment B18 Supply of food items to cushion the effect of Covid 19 in Jega LGA of Kebbi State B19 Supply of Relief Materials to IDPs in Borno South Senatorial District, Bomo State B20 Supply of Grains for Poverty Alleviation to Kware/Wamako of Sokoto State B21 Supply of Grains to Vulnerable Households in Gwadabawa/Illela Federal Constituency, Sokoto State B22 Provision of Empowerment Materials in Ikono LGA of Akwa Ibom State B23 Provision of Educational Materials in Surulere Federal Constituency, Lagos State B24 Provision of Food Stuffs to IDPs in Miringa, Bomo State B25 Supply of Grains to victims of Banditry in Gwadabawa/Illela Federal Constituency of Sokoto State | B26 Supply of Grains and Processed Rice to widows and orphans affected by natural disater in lkwo/Ezza South Federal Constituency of Ebonyi State B27 Supply of Bajaj Motorcycles to llesha Baruba in Baruten/Kaiyama Federal Constituency of Kwara State B28 Supply and Distribution of 50Kg bags of parboiled rice, red beans and maize to Illorin SouthLGA, Kwara State to cushion the effect of COVID-19 B29 Supply and Distribution of Bajaj/TVS Motorcydes to Wudil/Garko Federal Constituency, Kano State B30 Equipping ICT Centre in Gwadabawa and illela LGA, Sokoto State B31 Supply of equipment for Women Skill Acquisition Centre at llela town, Illela LGA of Sokoto State B32 Supply of Learning Materials B33 Supply of Pupils’ Wares and Utensils
CATEGORY C: Consultancy Services
LOTS PROJECT TITLE C1 Empowerment of Agricultural Skills, Women and Youth of Aliero/Gwandu/Jega Federal Constituency of Kebbi State C2 Empowerment of Solar Powered skills to youth and women in Gubio LGA of Bomo State C3 Disbursement of Grant for Payment of Waec fee for Secondary School students and University undergraduate affected by the Covid 19 Pandemic in IKWO/Ezza South federal Constituency of Ebonyi state C4 Training in Agric Business and empowerment of youth and women affected by communal dashes in Amagu, Ofenekpe and Alike in lkwo/Ezza South Federal Constituency of Ebonyi State C5 Grant to empower small enterprises mostly affected by COVID-19 pandemic in illorin South, illorin East LGAs in Kwara State C6 Value Chain Empowerment for Persons of concern C7 Establishment of A National Early Warning System For Mitigation Of Disasters And Forced Migration: Development and Design of Early Warning system C8 Establishment of Reception Centers for Emergencies (Pilot Reception Centres) C9 Establishment of Civil Security Coordination Structures for North East C10 Consultancy Services for Capacity Building and Provision of Hands-on Tools to Boost Proficiency in ICT C11 Consultancy for Define Social Protection Floors: Engage Experts and Coordinate the Establishment and Popularization of National Social Protection Floor in line with the Universal Social Protection Floor and Constitutional Provisions C12 Operational Research on Prevailing and Emerging Social Problems and Humanitarian Challenges C13 Consultancy Services for NSIP Training Services C14 Consultancy Services for Monitoring and Evaluation C15 Consultancy Services for Enumeration of NSIP beneficiaries C16 Consultancy for NSIP IT Services
3.0 ELIGIBILITY REQUIREMENTS
3.1 The Ministry, in compliance with the provisions of the Public Procurement Act, 2007 and the Public Procurement Regulations for Works, Goods and Services, will carry out prequalification/short listing of companies/service providers that respond to this advertisement based on the following requirements:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CACI.1 or CAC2 and CAC7. Business Name is also acceptable for Services;
b. Evidence of Company’s current Annual returns to CAC;
c. Evidence of Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2019, 2020 & 2021) valid till 31 December, 2022.
d. Evidence of Pension Clearance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above):
e. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31% December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2022;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2022 or valid Certificate issued by BPP;..
h. Company’s Audited Accounts for the last three (3) years. 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each IV partner);
j. A Sworn Affidavit:
i. disclosing whether or not any officer of the relevant committees of the Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development (FMHADMSD) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii. that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter;
iii. that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performing, bad or whose repayment portion has been outstanding for the last three months;
3.2 Local Content, Safety and Social Responsibility
a. Indicate the quantum of verifiable employment to be generated stating projected numbers and specialities for skilled (Professional) and unskilled (Non-professional Manpower.
b. Submit verifiable key Management positions that are Nigerian National and the percentage of the company’s total work force that will be beneficial to youth empowerment and community development in Nigeria;
c. All bidders should include description of current Health, Safety and Environment (HSE) manuals and accident statistics for the past five (5) years; and
d. Submit a plan on how to give first consideration to services provided from within Nigeria, raw materials and manufactured goods of Nigerian origin in line with the requirements of Nigerian Content
e. State the proposed social benefits to be accrued to the host communities where projects/services are domiciled.
4.0 PRE-QUALIFICATION/TECHNICAL/EXPRESSION OF INTEREST REQUIREMENTS
a) Bidders’ Experience
Experience as a prime contractor on at least two (2) projects of similar nature and complexity within the last five (5) years (Copies of letters of Award / Certificates of completion to be attached)
b) Plant and Equipment
Verifiable evidence of proof of ownership and/or lease of the construction equipment for category A;
c. Financial Capacity
Reference letter from reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
d) Registration with Professional Bodies
Evidence of Firm’s registration with relevant regulatory professional body(ies) e.g. NAICOM/Insurance, EHORECON/Cleaning Service, COREN/ QSRBN/ARCON CORBON/ SURCON/Construction, NSCDC/Security, ESVARBON/Estate Surveying etc.
e) Projects related to ICT
Evidence of current registration/accreditation/membership with Computer Professionals Council of Nigeria and National Information Technology Development Agency (NITDA):
f) Manpower
Key personnel with evidence of registration with Professional bodies like COREN, QŚRBN, ARCON, SURCON, CORBON, TOPREC, NIESV, CIPSMN etc. for projects related to ICT: Evidence of relevant degree and Certification in ICT related courses.
g) Turnover (for Works only)
Evidence of turnover of at least two times the bid price h) Note that indigenous companies have an advantage in these categories. Note that the documents should be arranged and submitted in the order as listed above and clearly separated by dividers and paginated. ENQUIRIES All enquiries are to be directed to:
The Director, Procurement Department,
Room A3 3.31, 3 Floor, Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development,
Federal Secretariat, Phasel, Abuja.
E-mail: procurement@fmhds.gov.ng, inremekabhive@gmail.com
Contact Engr. George Akpadolu on 09070615511 5.0
METHOD OF SUBMISSION
a) Bids must be prepared in English Language and signed by the official authorized by the bidder.
b) Two (2) copies of Prequalification Technical documents/Expression of Interest (Eol) documents must be submitted on or before 12:00 noon on Monday, June 27, 2022 at the SGF’s Conference Hall, Federal Secretariat Complex, ground floor, Phase 1, Abuja. The documents placed in a sealed envelope addressed to the Permanent Secretary, FMHADMSD must be clearly marked with the Name of the Project and Lot Number.
c) Furthermore, the reverse of each sealed envelope, should bear the name, address and phone number, of the Bidder. Late submissions will be returned un-opened.
OPENING OF PRE-QUALIFICATION/TECHNICAL / EOI DOCUMENTS
a) Opening of Prequalification/ Technical/EOI Documents will be conducted immediately after the deadline for submission at 12:00 noon on Monday, June 27, 2022, at the venue stated in 6(ii) above.
b) ONLY technically shortlisted bidders will be invited at a later date for collection of financial bids and Request for Proposals.
ADDITIONAL INFORMATION
Subject to the Provisions of the Public Procurement Act, 2007 note that:
a) the Ministry may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
b) bidders who have worked for the Ministry and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids may be excluded from the process in line with Section 16(8)(b) of the PPA, 2007
c) bidders should not bid for more than two (2) Lots in all the Categories combined and violators shall be disqualified;
d) the Ministry reserves the right to reject any and/or all prequalified Bidders at its sole discretion and at no costs whatsoever in line with Section 28 of the PPA, 2007;
e) all costs incurred in responding to this advert and prequalifying for the projects shall be borne solely by the Bidders; none compliance to any of the above instructions will lead to disqualification;
g) this advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder
h) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online
i. All documents for submission must be transmitted with a Covering forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper mu Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm and
j) The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development is not bound to shortlist/prequalify any bidder and reserves the right to annul the procurement time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
Signed:
Dr. Nasir Sani-Gwarzo mni, NPOM
Permanent Secretary
