Nigeria Mining Cadastre Office (NMCOC)- Invitation To Tender For 2022 Capital Projects (16 Lots)

DEADLINE: 27TH JUNE & 25TH JULY, 2022
NIGERIA MINING CADASTRE OFFICE (NMCOC)
NO. 37, LOBITO CRESCENT WUSE 2 ABUJA
INVITATION TO TENDER FOR 2022 CAPITAL PROJECTS

(1.0) INTRODUCTION
The Nigeria Mining Cadastre Office & Centres in furtherance of its vision to provide an independent, efficient and transparent Mining Cadastre System which grants and administers Mining Licences and Permits in accordance with best international practices. The MCO wishes to invite reputable Contractors/ Consultants with relevant proven competences and experience to submit tender for execution its 2022 Capital Projects in accordance with the Public Procurement Act, 2007.

(2.0)  SCOPE OF WORKS/SUPPLIES/CONSULTANCY SERVICES CATEGORY A: WORKS

CATEGORY B: GOODS & SUPPLIES

CATEGORY C: CONSULTANCY SERVICE

(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation/Evidence of Registration with the Corporate Affairs Commission (CAC) including Form CAC 2 and CAC 7. Business Name is also acceptable for Category C;

(b) Company’s current Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three years (2019, 2020 and 2021) expiring on 31st December, 2022; minimum average annual turnover of N30 Million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m arid above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Nigeria Mining Cadastre Office or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial Institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four(4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRSN, ARCON, CORBON etc.;

(k) Service; Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON for Construction, CMD for Training, CPN & NITDA for ICT, etc.;

(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(m) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested Companies are to collect Standard Bid Document (SBD) from the Head Procurement, Room 05, Ground floor NMCO Annex building shall on of evidence of payment of a non-refundable Tender fee of N10,000,00 per Lot paid into Nigeria Mining Cadastre Office’s Remita account in any reputable Commercial bank in Nigeria and collect Standard Bidding Document within working hours (8:00am to 4:00pm) Monday to Friday.

(5.0) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
Completed Technical and Financial bids in separate envelopes (two sets of hard copies) and clearly marked “Technical and Financial” shall be submitted. The two envelopes should be enclosed in a large sealed tamper proof envelope labelled “Technical and Financial Bids” with the Project Name at the Top Right Hand Corner with the Company Name Behind the envelope and addressed as follows:

The Secretary Parastatal Tenders’ Board (NMCOC)
No. 37 Lobito Crescent,
Wuse II, Abuja

The documents should be deposited in Tender Box at the Tender Secretariat, Nigeria Mining Cadastre Office, No. 37 Lobito Crescent Wuse II Abuja. Closing time of all submissions is on or before 12:00 noon on Monday, 25 July, 2022.

(6.0) SUBMISSION OF EOI DOCUMENTS (Category C)
Interested firms are to submit two (2) bound of Expression of Interest (EoI) separated by dividers and arranged as indicated The documents should be submitted in a sealed envelope and addressed as stated above; and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and of the Bidder and drop in the designated Tender Box at the MCO Conference Room not later than 12:00 noon on Monday, 27 June, 2022

(7.0) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the Technical bids shall be opened immediately after the deadlines for submission at 12:00 noon on Monday, 27 June, 2022 and 12:00 on Monday, 25 July, 2022, respectively at the MCO Conference Room, while the financial bids will be kept un-opened.

(8.0) PLEASE NOTE THAT:
(i) All submissions must be made only in English Language:

(ii) Certificates maybe referred to the respective issuing authority for verification and authentication;

(iii) Contractors/Consultants are not permitted to bid for more than two (2) Lots, any bidder that violates this instruction shall be disqualified;

(iv) Technical and Financial bids enclosed in one and same single envelope that will expose the Financial bids at the time of technical bid opening shall be disqualified.

(v) Submission that does not meet up with the requirements specified above shall be disqualified.

(vi) This advertisement is published for information purpose, and will not be constructed as a commitment or obligation on the part of Nigeria Mining Cadastre Office to award these contracts.

(vii) Attendees at the bids opening shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online.

(viii) Category A & B: Only prequalified bidders at technical evaluation will be invited at a later date for the financial bid opening, while the financial bids of the unsuccessful bidders will be returned un-opened.

(ix) Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposal.

(x) The Nigeria Mining Cadastre Office is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
DIRECTOR-GENERAL, MCO