(1) INTRODUCTION
Following the Approval-in-Principle of year 2020 Tertiary Education Trust Fund (TETFUND) INTERVENTION for ICT Support, the Olusegun Agagu University of Science and Technology, Okitipupa hereby invites interested, competent and reputable contractors, with relevant experience and good track records, to make submission for pre-qualification and tender for the Implementation of E-Learning Application & E-Learning Support as follows:
(2) SCOPE OF SERVICE
CATEGORY PROJECT TITLE LOCATION Lot 1 E-Learning Application & E-Learning Support OKITIPUPA
(3) ELIGIBILITY REQUIREMENTS
Interested companies should submit the following documents/information for consideration:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate) for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above); or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Olusegun Agagu University of Science and Technology, Okitipupa or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankrupts proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Letter of consent to allow for verification of all the documents submitted including CAC, Tax Clearance Certificate, Pencom, Industrial Training Fund (ITF), NSITF, and Interim Registration Report (IRR);
(i) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(m) Evidence of Firm’s current registration with relevant regulatory professional body such as NITDA and CPN;
(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) SUBMISSION EXPRESSION OF INTEREST DOCUMENTS
Interested firms are to submit two (2) bound copies of Expression of Interest (EOI) documents separated by dividends and arranged as indicated above.
The documents should be submitted in a sealed envelope and addressed to The Vice- Chancellor Olusegun Agagu University of Science and Technology, Okitipupa.
The completed and sealed EOI documents should be clearly marked with the lot number and drop inside Box in the office of The Vice Chancellor Olusegun Agagu University of Science and Technology Okitipupa not later than 12:00 noon on Monday, 18 July, 2022.
(5) OPENING OF EOI DOCUMENT
The submitted documents will be opened immediately after the deadline for submission at 12:00 noon on Monday, 18 July, 2022, at the Council Chamber. Please, ensure that you sign the Bid Submission Register as the University will not be held liable for misplaced or wrongly submitted bid. For further enquiries, please contact Ag. Head of Procurement on e-mail b.adeyefa@oaustech.edu.ng or 08l07212879. Bidders or their representative(s) are required to be present at the opening.
(6) PLEASE NOTE THAT:
(i) The Olusegun Agagu University of Science and Technology Okitipupa is neither committed nor obliged to short-list any Contractor or to award the contract to any contractor or Agent.
(ii) Bids must be in English language and signed by an official authorized by the bidder;
(iii) The Olusegun Agagu University of Science and Technology Okitipupa will only recognize and correspond with only authorised officers of the tendering companies and NOT through individuals or agents acting on their behalf.
(iv) This advertisement for EOI shall neither be construed as a commitment on the part of the Olusegun Agagu University of Science and Technology Okitipupa, or shall it entitle any contractor to make any claim whatsoever and/or seek any indemnity from the Olusegun Agagu University of Science and Technology Okitipupa.
(v) Bidders shall not bid more than two (2) Lots
(vi) All cost shall be borne by the bidders.
(vii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(viii) Only short-listed firms will be invited at a later date for collection of Request for Proposals.
(ix) The Olusegun Agagu University’ of Science and Technology Okitipupa is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
G.O. SALIU, MANUPA, MNIM, MAUA
REGISTRAR
