Small & Medium Enterprises Development Agency Of Nigeria (SMEDAN)- Request For Expression Of Interest And Invitation To Tender For Supply And Consultancy Services (6 Lots)

DEADLINE: 14TH & 27TH JUNE, 2022
SMALL & MEDIUM ENTERPRISES DEVELOPMENT AGENCY OF NIGERIA (SMEDAN)
REQUEST FOR EXPRESSION OF INTEREST AND INVITATION TO TENDER

(1) INTRODUCTION
The Federal Government of Nigeria has earmarked funds for the execution of CAPITAL PROJECTS under the 2022 Appropriation (AMENDMENT) Act. Consequently, the Agency is inviting Expression of interest (EOI) for Consultancy Services as well as Technical and Financial Bids from competent Firms/ Contractors for the following programmes:

(2) SCOPE OF SERVICES/ GOODS

CATEGORY A: SERVICES

CATEGORY B: SUPPLY OF GOODS

(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of Small and Medium Enterprises Development Agency of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) month;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Evidence of Firm’s accreditation Issued by the Centre for Management Development (CMD);

(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR& Sworn Affidavit are compulsory for each JV partner)

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(2) COLLECTION OF TENDER DOCUMENTS (CATEGORY B: GOODS)
Interested firms are to collect bid documents from the Secretary, Tenders Board upon presentation of evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10,000) per Lot in favour of SMEDAN by using the Central Bank of Nigeria (CBN) payment gateway platform that can be accessed from the REMITA website at www.remita.net Firms interested in Services will not pay at this stage until after shortlisting.

(3) SUBMISSION OF EOI (CATEGORY A: SERVICES)
One (1) copy of spiral bound EOI documents should be sealed in an envelope and clearly marked ‘Expression of Interest’. The name of the company, programme and Lot number should be boldly written on the reverse side of the envelope and should be dropped in a box at the Agency’s Training Room located at the ground floor. The closing date for the submission is 12:00 noon on Tuesday, 14 June, 2022 and would be opened immediately after the deadline at 12:00 noon on Tuesday, 14 June, 2022.

(4) SUBMISSION OF TENDER DOCUMENTS (CATEGORY B: GOODS)
One (1) hard copy Technical bid should be packaged in a sealed envelope and clearly marked ‘Technical Bid’. Soft Copy of the Financial Bid should be included in a Flash Drive. The financial bid should be sealed in a separate envelope and clearly marked ‘Financial Bid’

The two (2) envelopes should be put into a bigger envelope and clearly marked Invitation to Tender. The name of the company, programme and Lot number should be boldly written on the reverse side of all the envelopes. (All documents should be in ring binding).

All submissions should be addressed to:

The Secretary Tenders Board
Small and Medium Enterprises Development Agency of Nigeria (SMEDAN)
No. 35, Port Harcourt Crescent, Garki, Area 11, Abuja.

The bids should be dropped in a box at the Agency’s Training Room located at the ground floor. The closing date for the submission is 12:00 noon on Monday, 27 June, 2022. Only the technical bids will be opened immediately after the dead line at 12:00 noon on Monday, 27 June, 2022.

The venue for opening is at:

Small and Medium Enterprises Development Agency of Nigeria (SMEDAN)
(Training Room)
No. 35, Port Harcourt Crescent, Garki, Area 11, Abuja.

(5) ADDITIONAL INFORMATION
(i) Copy of evidence of payment (SMEDAN RECIEPT) should be included in the Technical submission;

(ii) No Company/Firm should bid for more than One (1) Lot;

(iii) Bidders or their representatives and other interested organizations/general public are by this notice invited for the opening of the EOls/Bids.

(iv) Category A: Only Shortlisted firms will be invited at a later date for collection of Request for Proposal.

(v) Category B: Only pre-qualified bidders from Technical Evaluation will be invited at a later date for Financial Bid Opening, while financial bids of unsuccessful bidders will be returned un-opened.

(vi) Late submission will be returned un-opened.

(vii) Bidders shall be responsible for all expenses incurred in the preparation of their Bids.

(viii) Failure to satisfactorily fulfil the conditions as requested above will result to the invalidation of such EOI/Bid.

(ix) SMEDAN reserves the right to verify the authenticity of claim(s) made by any tendering company.

(x) SMEDAN shall reserve the right to reject any submission based on unverifiable Information.

(xi) Please note that this exercise places no commitment on SMEDAN nor establishes any legal relationship whatsoever.

(xii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online.

(xiii) The Small and Medium Enterprises Development Agency of Nigeria is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

(xiv) The Agency’s website, email address and phone number are as follows:

E-mail address: info@smedan.gov.ng  alim@smedan.gov.ng

SIGNED:
MANAGEMENT