DEADLINE: 18TH JULY, 2022
UNIVERSAL BASIC EDUCATION COMMISSION (UBEC)
UBEC BUILDING, & GWANI STREET, WUSE ZONE 4, P.M.B 5086, ABUJA
REQUEST FOR EXPRESSION OF INTEREST FOR THE ENGAGEMENT OF EXTERNAL AUDIT FIRMS
ADVERT NO: UBEC/DP/EXT AUD/FA/1/22
INTRODUCTION
The Universal Basic Education Commission (UBEC) is a regulatory and Intervention Agency established by the Compulsory and Free Universal Basic Education Act, 2004. It receives block grant from the Federal Government and disburses it to States, Local Governments and other Agencies implementing Universal Basic Education programme nationwide. UBEC had received Intervention Funds from the Consolidated Revenue Fund (CRF) of the Federal Government for the year 2021. Subsequently, the Commission also received grant from the World Bank for the implementation of the Basic Education Service Delivery for All (BESDA) in 17 focal States which are Adamawa, Borno, Bauchi, Gombe, Kaduna, Kano, Kebbi, Jigawa, Katsina, Sokoto, Zamfara, Niger, Rivers, Ebonyi, Oyo, Yobe and Taraba States. These funds were disbursed to the State Universal Basic Education Boards (SUBEBs) and FCT UBEB to carry out Basic Education activities at the States, Local Government Council, Community and School Levels. In an effort to ensure transparency and accountability, the Commission is inviting reputable and experienced Audit firms to express interest in the audit of the Accounts of the Commission for the Financial Year ended 2021 and audit of the funds released to the 36 State Universal Basic Education Boards (SUBEBs) & FCT UBEB for the year 2021 including the BESDA Accounts in the 17 focal States. A competent and reputable Audit firm will also be engaged to consolidate the Audit reports from the 36 States and FCT into one National report.
SUMMARY OF ACTIVITIES TO BE PERFORMED BY THE PROPOSED AUDIT FIRMS
i. Auditing the UBEC’s Headquarters’ Accounts 2021.
ii. Auditing the State Universal Basic Education Boards (SUBEBs) and FCT UBEB intervention funds for the year 2021, including the BESDA Accounts in the 17 Focal States.
iii. Consolidation of the audit reports from the 36 States & FCT into one national report.
EXPRESSION OF INTEREST REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2019, 2020& 2021) valid till 31st of December, 2022; with minimum average annual turnover of N50 million.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above):
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N5om and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (TRR) expiring on 31/12/2022 or valid Certificate issued by BPP:
g. Evidence of current registration with the Financial Reporting Council of Nigeria;
h. Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Universal Basic Education Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
i. Evidence of current Registration with the Office of the Auditor-General for the Federation
j. Evidence of Practice Licence issued by the Institute of Chartered Accountants of Nigeria (ICAN) or Association of National Accountants of Nigeria (ANAN) or any other related regulatory body;
k. Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
l. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
m. Company’s profile with the curriculum vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as ICAN, ANAN, ACCA etc.;
n. Verifiable documented evidence of at least three (3) similar jobs executed in the last Five (5) years 2017 to date) including Letters of Engagement, Job Completion Certificates and Photographs of the projects.
o. All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm. SUBMISSION OF EXPRESSION OF INTEREST (EOI) DOCUMENTS.
All interested Firms are requested to submit their Expression of Interest (EOI) documents (ORIGINAL & DUPLICATE) in one envelope marked “EXPRESSION OF INTEREST AS EXTERNAL AUDITORS”. This should be addressed to:
The Executive Secretary
Universal Basic Education Commission,
UBEC Building, 7, Gwani Street, Off IBB Way, Wuse Zone 4, Abuja.
Attention: DIRECTOR, PROCUREMENT
All submissions must be made to the
Procurement Department,
First Floor, UBEC Headquarters,
7 Gwani Street, Wuse Zone 4, Abuja not later than 12:00 noon on Monday, 18th July, 2022.
OPENING OF EOI DOCUMENTS
The Eol documents will be opened immediately after the deadline for submission 12:00 noon on Monday, 18th July, 2022 at the UBEC’s Conference Hall, First floor, 7, Gwani Street, OffIBB Way, Wuse Zone 4, Abuja in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register in the office of the Deputy Director, Procurement, First Floor, Room 21, UBEC Headquarters, Wuse Zone 4, Abuja. Further clarifications can be obtained from the Procurement Department between the hours of 10.00am and 2.00pm (Monday to Friday).
NOTE:
a. Result of Shortlisting will be duly pasted on our Notice Boards and on our website (www.ubec.gov.ng). No other communication of the result of shortlisted firms will be made outside our Notice Board and Website;
b. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
c. UBEC is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
Signed: Director,
Procurement For:
Executive Secretary (UBEC)
