Federal Ministry Of Niger Delta Affairs (MNDA)- Invitation To Tender/Pre-Qualification For Procurement Of Goods & Works And Expression Of Interest For Consultancy Services For Execution Of 2022 Appropriation (105 Lots)

DEADLINE: 16TH & 30TH AUGUST, 2022
FEDERAL MINISTRY OF NIGER DELTA AFFAIRS (MNDA)
FEDERAL SECRETARIAT COMPLEX, PHASE I, SHEHU SHAGARI WAY, CBD, ABUJA, FCT.
INVITATION TO TENDER/PRE-QUALIFICATION FOR PROCUREMENT OF GOODS & WORKS AND EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES FOR EXECUTION OF 2022 APPROPRIATION

1.0 INTRODUCTION
The Federal Government of Nigeria has appropriated funds to the Ministry of Niger Delta Affairs (MNDA) in the 2022 Fiscal Year for procurement of Goods, Works and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes and projects towards achieving the mandate of the Ministry and in compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service. The Ministry hereby invites interested Contractors, Suppliers, Consultants and Service Providers with requisite expertise and experience to submit bids / Pre-qualification / Expression of Interest documents for the following Projects:

2.0 LIST OF PROJECTS
2.1 EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES (2 WEEKS)

2.2 INVITATION TO TENDER FOR CIVIL & BUILDING WORKS (6 WEEKS)

2.3 INVITATION TO TENDER FOR GOODS- EQUIPPING AND SUPPLY PROJECTS (6 WEEKS)

3.0 ELIGIBILITY REQUIREMENTS:
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process and arranged in the same sequential order for ease of reference:
a. Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC), including Forms CAC1.1, CAC2, CAC2.1 and CAC7. Business Name is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years valid till 31 December, 2022; with Minimum Average Annual Turnover which should not be less than 50% of the bidder’s quote per Lot;
c. Evidence of Company’s Certificates for Pension Compliance, Industrial Training Fund (ITF) Compliance, Nigerian Social Insurance Trust Fund (NSITF) Compliance for the last three (3) years (2019, 2020, 2021), all valid till 31st December, 2022;
d. Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by the Bureau of Public Procurement;
e. Sworn Affidavit
i. disclosing the following: Whether or not any officer of the relevant committees of the Ministry of Niger Delta Affairs or the Bureau of Public Procurement is a former or existing Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii. That the Company is capable of carrying out the services in the Niger Delta region;
iii. That neither the Company nor any of its Directors is Bankrupt or in receivership, and
iv. That none of the Directors has been convicted in any Court of Law on any criminal offence;
f. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five years, including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
g. Company’s Audited Accounts for the last Three years (2019, 2020 & 2021);
h. Reference letter from a reputable Commercial Bank in Nigeria, indicating the willingness to provide credit facility for the execution of the projects, when needed;
i. For Civil Works: List of Plants/ Equipment, with proof of Ownership/Lease Agreement;
j. All Bidders interested in Consultancy Services must submit verifiable evidence of Registration with Appropriate Regulatory Body, such as COREN, ARCON, QSRBN, CORBON, SURCON, CPN, NITDA & CPN, etc., along with current Practicing Licences;
k. Company’s Profile, with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their academic/Professional qualifications (COREN, QSRBN, ARCON, SURCON, CORBON, CPN, NITDA etc.;
l. Evidence of registration with the Federal Ministry of Environment to conduct EIA Category D only);
m. Evidence of registration with the National Electricity Management Services Agency (NEMSA) Certificate for electrical installation Contractors;
n. For Supply of Equipment: Letter of Authorisation from Original Equipment Manufacturers (OEMs);
o. For Training: Letter of Accreditation issued by Centre for Management Development (CMD) or equivalent;
p. Medical & Health Equipment: Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
q. For Joint Venture/Partnership: Memorandum of Understanding (MoU) should be provided (Compliance with the requirements of CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
r. Bidders are required to provide a verifiable statement on the Local Content of the Goods, Works or Services to be provided; and
s. All Documents for submission must be transmitted with a Covering/forwarding letter on the Company’s/Firm’s Letter headed paper duly signed by an authorized officer of the Firm/Company. The letter-headed paper should bear amongst others, the Registration No (RC), as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone No (preferably GSM No), email address, the names and Nationalities of the Directors of the Company at the bottom of the page.

4.0 COLLECTION OF TENDER DOCUMENTS (GOODS AND CIVIL WORKS)
Interested Bidders are to collect the Standard Bidding Document (SBD) from Room 3A 0.15, Ground Floor, Federal Secretariat Complex, Phase I, Central Business District, Abuja with evidence of payment of a non-refundable tender fee of N10,000.00 per Lot on Goods and Civil Works payable into the Ministry of Niger Delta Affairs’ Remita Account in any Commercial Bank in Nigeria.

5.0 SUBMISSION OF TENDER DOCUMENTS (GOODS AND CIVIL WORKS)
5.1 Prospective bidders are to submit bid for each desired Lot of Goods and Civil Works, two (2) hard copies (original and copy each) of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope while Prospective Consultants and Service Providers for EOI (Lots A and B) are to submit profiles containing the necessary requirements for Shortlisting and addressed to:

The Director Procurement,
Ministry of Niger Delta Affairs,
Federal Secretariat, Phase l,
Central Business District,
Abuja, FCT.
and clearly marked with the name of the project and the Lot number)
5.2 Furthermore, the reverse side of each sealed envelope should bear the name and address of the bidder and to be dropped in the designated Tender Box at Room 3A 0.15, Ground Floor, Federal Secretariat Complex, Phase I, Central Business District, Abuja, FCT. between 10:00 am to 4:00 pm (Working Days) not later than 12:00 noon on Tuesday, 30 August, 2022.

6.0 SUBMISSION OF EOI DOCUMENTS
As per paragraph 5 above except that the EOI should be in a single envelope and submitted not later than 12:00 noon on Tuesday, 16 August, 2022. All bidders must sign the EOI/Bid Submission Register at the point of submission as the Ministry will not be held liable for any misplaced or wrongly submitted EOI/bids.

7.0 OPENING OF EOIS/BIDS
The EOI documents and Technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Tuesday, 16 August, 2022 and 12:00 noon on Tuesday, 30 August, 2022, respectively, in the presence of bidders or their representatives while the financial bids will be kept un-opened. For further enquiries, please contact the Procurement Department on 08037041029, 08034442231 or 07032639209.

8.0 GENERAL INFORMATION
a. All bidders must adhere to the provisions of Standard Bidding Documents (SBDs)
b. Bids must be in English Language and duly signed by an official authorised by the bidder;
c. Bids submitted after the deadline would be returned un-opened;
d. Bidders should not bid for more than two (2) Lots;
e. All costs will be borne by the bidders;
f. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
g. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
h. Service: Only shortlisted Firms will be invited at a later date for collection of Request for Proposals;
i. The Ministry is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act, 2007
j. The Ministry shall verify any or all the claims made by bidders and shall disqualify any Bidder whose claims are found to be false, in addition to other sanctions that may be deemed necessary;
k. Bidders who have worked for the Ministry and have History of poor performance, abandonment or prolonged contract execution period need not apply;
l. This advertisement shall not entitle any bidder to make any claims whatsoever, and/or seek any indemnity from the Ministry;
m. Non-Compliance to the instructions stated above and as contained in the Standard Bidding Documents (SBDs) will lead to disqualification.

NB: This advertisement does not constitute an award of contract or a commitment by the Ministry to award a contract for which a tender was submitted. It shall also not entitle any bidder to make any claims whatsoever.

Signed,
The Permanent Secretary,
Ministry of Niger Delta Affairs.