Federal Polytechnic Idah, Kogi State- Invitation To Pre-Qualification And Tender (Technical And Financial) For Years 2021-2022 (Merged) TETFUND Annual Intervention (4 Lots)

DEADLINE: 8TH AUGUST, 2022
FEDERAL POLYTECHNIC IDAH, KOGI STATE
P.M.B 1037, IDAH, KOGI STATE
INVITATION TO PRE-QUALIFICATION AND TENDER (TECHNICAL AND FINANCIAL) FOR YEARS 2021-2022 (MERGED) TETFUND ANNUAL INTERVENTION

(1.0) BACKGROUND
Federal Polytechnic, Idah. Kogi State is a beneficiary of the Years2021-2022 (Merged) Annual Intervention of Tertiary Education Trust Fund (TETFund).

(1.2) Accordingly, and in line with the provisions of the Public Procurement Act 2007, the Polytechnic hereby invites interested and reputable Contractors/Suppliers with relevant experience and track record to submit Technical and Financial Bids for the projects listed below:

(2.0) SCOPE OF WORKS/SUPPLY

(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover as states in bid documents;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Idah, Kogi State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.:

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement:

(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an authorised official;

(b) Bids submitted after the deadline for submission will be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online:

(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(g) The College is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(5.0) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) for above project from the office of the Director of Works, Federal Polytechnic. Idah, Kogi State, from 8am to 4pm each day, Monday to Friday upon presentation of evidence of payment (receipt) issued by the Bursary Department of a non- refundable fee of Ten Thousand Naira (N10,000.00) only into Federal Polytechnic Idah’s TSA in any reputable Commercial Bank in Nigeria.

(6.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the lots desired; two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: The Rector, Federal Polytechnic, Idah, Kogi State and clearly marked YEARS 2021-2022 (Merged) TETFUND ANNUAL INTERVENTION with lot number and lot description. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender box at the Office of the Rector, not later than 12:00 noon on 8 August, 2022.

(7.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on 8 August, 2022, in the new Council Chamber of the Polytechnic in the presence of bidders or their representatives, while the financial bids will be kept un-opened. 

SIGNED:
RECTOR