DEADLINE: 26TH AUGUST, 2022
MINISTRY OF POLICE AFFAIRS
FEDERAL SECRETARIAT PHASE III, SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR YEAR 2022 CAPITAL APPROPRIATED PROJECTS
1. INTRODUCTION
The Ministry of Police Affairs in furtherance of its statutory mandate intends to implement the Capital Projects in the Works and Goods Categories in line with the Budgetary Appropriation for the Financial Year 2022 in accordance with the provision of the Public Procurement Act, 2007. The Ministry hereby invites experienced and competent bidders to tender for the following projects;
2. SCOPE OF WORKS AND GOODS
CATEGORY LINE ITEM WORKS LOT A1 Construction/Renovation of Police Zonal Headquarters and State Commands in the 6 Geo – Political Zones LOT A2 Provision of Alternative Source of Power for MPA Headquarter and 37 States Offices of the Federation LOT A3 Digitization of Records of Ministry of Police Affairs LOT A4 Renovation of Police Facilities in some selected locations in Kano GOODS LOT B1 Purchase of Office Furniture and Equipment for MPA HQ and 36 States Offices and FCT LOT B2 Purchase/Refurbishment of Staff Bus and Utility Vehicles (Ministry of Police Affairs)
3. ELIGIBILITY REQUIREMENTS
Interested Firms or Contractors should submit their Tenders (one separate envelope for “Technical and another separate envelope for “Financial and enclose the two envelopes in the bigger envelope) properly addressed along with the following requirements:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Ministry of Police Affairs or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings, That personnel and components to be used in the execution of the proposed Works, and Goods shall form at least 60% composition to comply with the FGN’s policy on Local Content;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months,
h. Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
n. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEM);
o. Lot A2: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
p. Lot A3: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
r. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm
4. COLLECTION OF TENDER DOCUMENTS
Interested and competent bidders are requested to collect the bid documents from the Office of the Director Procurement, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11″Floor upon the presentation of evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only, for each Lot, paid in to Remita Account of the Federal Ministry of Police Affairs. The payment shall be converted into a receipted evidence of payment at the Cash Office, Ministry of Police Affairs, 11 Floor, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja.
5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A&B)
Prospective bidders are to submit bids for each of the lots desired in two (2) hard and a soft copy. Each bid should be neatly packaged in separate sealed envelopes marked “Technical Bid” or “Financial Bid” at the top right-hand corner of the envelope. Thereafter, put the two sealed envelopes together in a bigger sealed envelope and address to the Permanent Secretary, Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja and should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse side of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Ministry of Police Affairs, Federal Secretariat Phase III, Shehu Shagari Way, Central Business District, Abuja, Room 11.01, 11th Floor on or before 12:00 noon on Friday, 26 August,2022.
6. OPENING OF TECHNICAL BIDS
The Technical bids will be opened immediately after the deadline for submission at 12:00 noon on Friday, 26 August,2022, at the Honourable Minister’s Conference Room, 10 Floor, in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the Office of the Director Procurement, Room 11.01, 11th Floor, Ministry of Police Affairs, as the Ministry of Police Affairs will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement). Only accredited Professional Bodies, NGOs, Civil Society Organisations will be allowed in, while interested public are hereby invited to witness the public opening.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for the submission would be returned un-opened;
c. All cost will be borne by the bidders.
d. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
f. This invitation for Bids shall not be construed as a commitment on the part of the Ministry or its Official, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement.
g. The Ministry of Police Affairs reserves the right to invoke the provisions of Section 28 of the Public Procurement Act, 2007 without incurring any liability to the bidders.
h. Bidders should not bid for more than two (2) Lots;
i. Technical and financial bids in one envelope that will expose the technical or financial bid at the time of opening shall be disqualified.
8. PLEASE NOTE THAT:
i. The Ministry will verify any or all the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary including prosecution in the law court.
ii. Bidders who have worked for the Ministry of Police Affairs and have history of poor performance, abandonment, termination and prolonged contract execution period need not apply.
Signed:
Permanent Secretary
Ministry of Police Affairs
