Nigeria Hydrological Services Agency (NIHSA), Abuja- Invitation To Tender And Expression Of Interest For The Execution Of 2022 Appropriation (11 Lots)

DEADLINE: 25TH JULY & 22ND AUGUST, 2022
NIGERIA HYDROLOGICAL SERVICES AGENCY (NIHSA), ABUJA
FEDERAL MINISTRY OF WATER RESOURCES
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR THE EXECUTION OF 2022 APPROPRIATION

1. INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Nigeria Hydrological Services Agency, (NIHSA), in the 2022 Appropriation Act, for the execution of its projects so that the mandate of the Agency can be achieved. Accordingly, the Agency wishes to invite reputable Contractors/Suppliers/Consultants with relevant proven competence and experience to submit tenders and Expression of Interest (EOI) for the execution of the following projects:

2. SCOPE OF GOODS/WORKS/SERVICES
CATEGORY A (GOODS)

CATEGORY B (WORKS)

CATEGORY C (CONSULTANCY)

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of Works N15 million, Goods & Services N10 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
g. Sworn Affidavit: disclosing whether or not any officer of the relevant committees of the Nigeria Hydro-logical Services Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years-2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as Hydro-geologist and Geophysicist registered with COMEG, and GIS experts (Lot 10)
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. List of Plants/Equipment with proof of Ownership/Lease Agreement;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number(RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4. COLLECTION OF TENDER DOCUMENT GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit of the Agency with evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigeria Hydrological Services Agency’s Remita account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for any of the Lots desired. Completed Technical and Financial bids should be put in separate envelopes (two hard copies each), with a softcopy of the financial bid in MS Excel format. The envelopes clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the DG, NIHSA and clearly marked with (the name of the project and the Lot number).
Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Procurement Unit not later than 12:00 noon Monday, 22 of August 2022.

6. SUBMISSION OF EOI
As per paragraph 5 above but in single envelope and submitted not later than 12:00 noon, Monday, 25 July, 2022.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadlines for submission at 12:00 noon, Monday, 25 July, 2022 and 12:00 noon Monday, 22 of August 2022, respectively, in the Agency’s Conference Room in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit. The Agency cannot be held liable for misplaced or wrongly submitted bids.

8. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than one (1) Lot; All costs will be borne by the bidders;
e. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
f. Services: Only shortlisted Firms will be invited at a later date for collection of Request for Proposals;
g. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened; and
h. The Nigeria Hydrological Services Agency, is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007,

Signed
THE DIRECTOR GENERAL NIGERIA HYDROLOGICAL SERVICES AGENCY,
ABUJA