DEADLINE: 8TH AUGUST, 2022
OBAFEMI AWOLOWO UNIVERSITY (OAU), ILE-IFE, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR PROJECTS EXECUTION
(1) INTRODUCTION
The Obafemi Awolowo University, Ile-Ife is desirous of awarding contract for the underlisted projects under the Needs Assessment Intervention Fund for the Revitalisation of Public Universities and Internally Generated Revenue. It therefore invites bids for pre-qualification and tender for the following projects:
(2) SCOPE OF WORKS/GOODS/SERVICES
(A) CONSTRUCTION OF MASS COMMUNICATION BUILDING
LOT DESCRIPTION OF ITEM A1 Construction of Mass Communication Building
(B) REPAIR, REHABILITATION AND RENOVATION PROJECTS
| LOT B | PROJECT DESCRIPTION |
| B1 | Repair of Toilet Facility for Students in the Faculty of Agriculture to include replacement of WC, Urinals, Wash Hand Basin, etc. |
| Supply, Installation, Testing & Commissioning of 1 (No) 4 -persons Elevator in strict adherence with the Clients requirement: Silens Pro Elevator (300kg) serving 6stops/6Openings*Car Model: 210 Series* Car Size: 700 x 200mm; Roping: 2.1Power source:415v.3phase* Drive: AC VVVFSpeed: 1.om/s AC VVVFDoor Opening Automatic side opening – patting* Micro -Processor: Altamira 2 with direct approach, SIMPLEX up and down Collective.* Aesthetic as per Employer’s requirement. | |
| B 2 | Renovation of ICAN Building to include painting, flooring, window nettings, etc. |
| Purchase & installation of INSPIRE 227 2 -MANUAL Single Audio Configuration for the Department of Music | |
| B 3 | Overlaying of asphalt at Car Park in front of BOOC (Biological Sciences) |
| B 4 | Renovation of Civil Engineering Building to include painting, flooring, window nettings, etc. |
| B5 | Rehabilitation of Postgraduate Hall of Residence to include painting, flooring, window nettings, etc. |
| Minor Renovation of Block 4 and Warden Block at Fajuyi Hall | |
| B 6 | Rehabilitation of Moremi Hall of Residence to include painting, flooring, window nettings, etc. |
| Renovation of Chemistry Laboratory (Parts 1,2 & 3) to include painting, flooring, window nettings, etc. | |
| B7 | Repair and overlay of felt materials to Faculties of Administration, Education, and Arts Buildings |
| Supply and Installation of 30KVA Generator | |
| B 8 | Rehabilitation of Roofs Faculties of Science/Anatomy and Agriculture |
| B 9 | Restructuring and Upgrading of OAU Guests’ House Liaison Building in Abuja to include furniture, painting, flooring, window nettings, etc. |
| B 10 | Minor Renovation of Old Secretariat Building on Campus (University Hall) |
| Purchase of Furniture for Rooms 04 & 05 at Floor ‘O’ to include painting, flooring, window nettings, etc. | |
| B 11 | Renovation of New Secretariat Building Extension (New University Hall) |
| B 12 | Renovation of Health Centre to include painting, flooring, window nettings, etc. |
| Renovation of Existing Dental Building Complex at Teaching Hospital to include painting, flooring, window nettings, etc. | |
| B13 | Minor Renovation of the Hezekiah Oluwasanmi Library Building to include painting, lighting, etc. |
2nd PHASE OF NEEDS ASSESSMENT INTERVENTION
(C) SUPPLY OF TEACHING MATERIALS AND OFFICE EQUIPMENT
LOT NO. DESCRIPTION OF PROJECT LOT C1 Supply & Installation of ICT Equipment for Centralized Web -based Registry Information System. LOT C2 Supply and Installation of Office Equipment and Furniture to the Bursary Department. LOT C3 Supply and Installation of Office Equipment and Furniture to the Security, Public Relations, Transcript Servicom Units and DWMS. LOT C4 Procurement and Installation of ICT Working Tools, Campus Server Hardware, Edge Devices Etc. and Campus Fibre Optic Cable (FOC) and Wireless Infrastructure LOT C5 Supply and Installation of Office, Laboratory and Teaching Equipment. LOT C6 Supply and Installation of Office, Laboratory and Teaching Equipment to the Department of Dramatic Arts, Educational History, English Studies, Home Economics, and Surveying & Geo-Informatics LOT C7 Supply and Installation of Office, Laboratory and Teaching Equipment to the Department of Human Nutrition and Dietetics LOT C8 Procurement of Agricultural Equipment LOT C9 Procurement and Installation of CCTV for the beefing -up of Security Services at all Gates and Check Points LOT C10 Procurement of Vehicles- Toyota Hilux and Toyota Avensis LOT C11 Procurement of a Water Tanker
RE-PRIORITIZATION OF 1ST PHASE OF NEEDS ASSESSMENT INTERVENTION
(D) SUPPLY OF LABORATORY EQUIPMENT
LOT NO. DESCRIPTION OF PROJECT Lot D1 Supply & Installation of Laboratory and Teaching Equipment for Departments of Microbiology, Physics and Physics Engineering, Zoology, Geography and Agric. Lot D2 Supply & Installation of Laboratory and Teaching Equipment for Departments of Civil Engineering, Elect & Electrical Engineering. Lot D3 Supply & Installation of Laboratory and Teaching Equipment for Departments of Animal Science, Crop Production, Food Science & Technology and Pharmacognosy. Lot D4 Supply & Installation of Laboratory and Teaching Equipment for Departments of Pharmaceutics Chemistry, Pharmacognosy and Geology. Lot D5 Supply & Installation of Laboratory and Teaching Equipment for Departments of Chemical Pathology. Lot D6 Supply & Installation of Laboratory and Teaching Equipment for Departments of Fine & Applied Arts, Building, surveying & Geo-Informatics. Lot D7 Supply & Installation of Laboratory and Teaching Equipment for Departments of Urban & Regional Planning, Medical Microbiology & Parasitology and Medical Rehabilitation. Lot D8 Supply & Installation of Laboratory and Teaching Equipment for Departments of Biochemistry, Botany, Geology, Faculty of EDM and Mechanical Engineering. Lot D9 Supply & Installation of Laboratory and Teaching Equipment for Faculty of Agric. Lot D10 Supply & Installation of Laboratory and Teaching Equipment for Central Science Laboratory.
(E) SUPPLY OF WATER TREATMENT CHEMICALS(IGR)
Lot 1: Aluminium Sulphate -120 Metric Tonnes or 2400 Number of 50kg damp/waterproof bags of Aluminium Sulphate with at least 17% Alumnia. The Aluminium Sulphate must maintain 100% solubility in water at 20 degree Celsius and leaves behind a clear solution with no sediments or foreign particles.
Lot 2: (a) HTH Chlorine – 70 Drums of 45kg NEW OLIN or ARCH CHEMICAL (USA)
(b) Hydrated Lime – 60 Bags of 25kg LIMBUX (UK)
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit their pre-qualification document containing the under listed documents/information:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of: Lot A N50 million, Other Lots N30 million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Obafemi Awolowo University, Ile-Ife or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding Up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Supply and Installation of Equipment: Letter of Authorization as representatives of Original Equipment Manufacturers (OEMs);
(n) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
NOTE: All the above listed documents should be paginated (With Table of Contents) arranged sequentially as listed.
(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director, Division of Capital Project and Development (DCPD) for Lot-A and Office of the Director of Works and Maintenance Services for Lots B1-B13. Lots C1-C11 and D1-D10 are to be collected from the Chief Supply Officer, Central Stores of the University between the hours of 8:30a.m. and 3:30p.m. (week days only) upon the presentation of the evidence of payment of a non-refundable tender fee of N10,00.00 per Lot, paid into the Obafemi Awolowo University Ile- Ife’s Remita account in any reputable Commercial Bank in Nigeria.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Technical and Financial Bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, through the Registrar, Obafemi Awolowo University, Ile-Ife and indicating clearly: Project Title, Project Description and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Secretary, Tenders Board, Registrar’s Office, Floor 5, University Hall or Obafemi Awolowo University, Ile-Ife, Security Main Office, New Secretariat, not later than 10:00 a.m. Monday, 8 August, 2022.
(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 10:00 a.m. Monday, 8 August, 2022, in the Committee Room 05 of the University Hall in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Secretary, Tenders Board, Registrar’s Office, Floor 5, University Hall, Obafemi Awolowo University, Ile-Ife, as University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact “The Registrar” e-mail: registrar@oauife.edu.ng
(7) PLEASE NOTE
(a) Any Bidder that enclosed Technical and/or Financial Bid of more than One Project in a single envelope will have his bid disqualified;
(b) Bids must be in English Language and signed by an official authorised by the bidders.
(c) Bids submitted after the deadline will be returned un-opened;
(d) Bidders should not bid for more than two (2) Lots, violation is automatic disqualification;
(e) The University will deal only with authorised officers of the tendering companies and not through individuals or agents acting on their behalf.
(f) All cost will be borne by the bidders.
(g) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(h) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.
(i) This advertisement of “Tender Opportunity” shall not be construed as a commitment on the part of the University, nor shall it entitle Applicants to make any claims whatsoever and/ or seek any indemnity from the University by virtue of such Applicants having responded to this Advert.
(j) The University is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
M. I. OMOSULE (MRS.)
REGISTRAR AND SECRETARY TO THE COUNCIL
