Public Complaints Commission (PCC)- Invitation To Tender & Expression Of Interest (EOI) For Projects Execution (29 Lots)

DEADLINE: 26TH AUGUST, 2022
PUBLIC COMPLAINTS COMMISSION (PCC)
25, AGUIYI IRONSI STREET, MAITAMA, ABUJA
INVITATION TO TENDER & EXPRESSION OF INTEREST (EOI)

(1) INTRODUCTION
he Public Complaints Commission wishes to procure the under listed Works, Goods and Services in its financial year 2022 Appropriation Act. In compliance with Public Procurement Act, 2007, all Interested reputable Suppliers, Contractors, Consultants and Service Providers with good track record of performance and experience are hereby invited to bid/submit Eol for the following projects:

(2) SCOPE OF WORK/SUPPLIES/SERVICES

(3) ELIGIBILITY REQUIREMENTS
Interest and competent Contractors, Suppliers and Service provider/ Consultants wishing to carry out any of the projects listed under the above three (3) categories are required to submit the following documents in their Technical Bids/Eol. Failure to fulfil any of the under listed requirements will render the bid disqualified:

(i) Evidence of Certificate of Incorporation Issued by the Corporate Affairs Commission (CAC) Including recent acknowledgment of Annual Returns, Forms CAC2 and CAC7 (or CAC 1.1). Business Name is also acceptable for Consultancy Service.

(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners In case of Business Name) for the last three (3) years (2019, 2020 & 2021) valid till 31^st December, 2022 with minimum average annual turnover for each project as specified in the Bidding documents;

(iii) Evidence of Pension Clearance Certificate valid till 31^st December, 2022, (this requirement is only applicable to bidders whose number of staff is 15 and above)

(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2022; (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is 50million and above);

(v) Evidence of Nigeria Social Insurance Trust Fund {NSTTF) Clearance Certificate valid till 31^st December, 2022;

(vi) Evidence of Registration on the National Database of Federal Contactors, Consultants and Service providers by submission of Interim Registration Report (IRR) dated 31^st December, 2022 or valid Certificate issued by Bureau of Public Procurement;

(vii) Sworn Affidavit

• disclosing whether or not any officer of the Public Complaints Commission or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted In any Country for criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
• That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the Company does not have existing or financial liability with a bank, or other financial institution or third party that is classified as doubtful, non- performance, bad or whose repayment portion has outstanding for the last four (4) months.

(viii) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(ix) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(x) Company’s profile with Curriculum Vitae of relevant key staff to be deployed for the project, including copies of their Academic/ Professional Qualification; e.g. CQREN, QSRBN, ARGON, CORBQN etc.;

(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(xii) Category C: Evidence of current Registration of Individual/Company with relevant regulatory Professional Body(ies) such as COREN, ARCON,CARBON, CMD, NITDA & CPN, etc.;

(xiii) Evidence of current NEMSA License for contractors in the Electric Power Sector issued by the Nigeria Electricity Management Services Agency (NEMSA) for those applying for the installation of Solar Powered Street Light in LOTS PCC/ZIP/02/B3.

(xiv) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(xv) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(xvi) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(xvii) All documents for submission must be transmitted with a covering/ forwarding letter under the Company/ Firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as Issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail address. The Letter Headed paper must bear the Names and Nationalities of the Company Directors at the bottom, duly signed by the authorized officer of the Company; and E-mail address. The Letter Headed Paper must bear the Names and Nationalities of the Company Directors at the bottom, duly signed by the authorized officer of the company; and

Note that documents/ Information must be arranged and submitted in the sequence listed in i-xvi above.

(4) COLLECTION OF BID DOCUMENTS (CATEGORY A and B)
Interested Companies are to obtain the Standard Bidding Document (SBD) from the Procurement Unit, Ground Floor, Room 04, Public Complaints Commission, 25, Aguiyi Ironsi Street, Maitama, Abuja, upon the presentation of evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot paid into Remita Account/TSA (0145001001) in favour of Public Complaints Commission (PCC) in any reputable Commercial Bank in Nigeria. Thereafter, bring the teller and remita reference code to the PCC cash office for issuance of treasury receipt and further present it to Procurement unit to collect Standard Bidding Document. Interested Firms in category C will not pay at this stage until after shortlisting.

(5) SUBMISSION OF TENDER/EOI DOCUMENTS
CATEGORY A and B.
Prospective bidders are to submit bid for each of the Lot desired in two hard copies each for the Technical and Financial bids, packaged separately in sealed envelope and marked as “Technical Bid” or “Financial Bid” and put the two together in a bigger sealed envelope address to the Honourable Chief Commissioner, Public Complaints Commission, 25, Aguiyi Ironsi Street; Maitama, Abuja. The Company’s name and address of the bidder be written at the back of the envelope and dropped in the Tender Box provided at the Reception not later than 12:00 noon on Friday, 26 August, 2022. All bidders are advised to register their bids before submission.

CATEGORY C and D
Interested Firms are to submit two (2) bound copies of Expression of Interest documents in a sealed envelope and address to the Honourable Chief Commissioner, Public Complaints Commission, 25 Aguiyi Ironsi Street; Maitama, Abuja and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and should be deposited In the Tender Box at the address in 4.0 above, not later than 12:00 noon on Monday 25 July, 2022. Please ensure that you sign the Bid submission register. Note that late submission will be returned unopened. All shortlisted firms will be contacted via their telephone number and email address.

(6) OPENING OF TECHNICAL AND EOI DOCUMENTS
The EOI and Technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday 25 July, 2022 and 12:00 noon on Friday, 26 August, 2022 respectively, at the premises of the Public Complaints Commission’s premises at No. 25, Aguiyi Ironsi Street, Maitama, while the financial bids will be kept un-opened.

(7) GENERAL INFORMATION
(i) All Bids/Eol must be in English language and signed by authorised persons.

(ii) Bids/Eol submitted after the deadline would be returned un-opened.

(iii) A letter of authorisation must be written and signed by one of the Company’s Directors. The forwarding letter must include name and signature of the authorised person.

(iv) No Company, Service provider, Supplier, Consultant is allow to bid for more than two (2) lots;

(v) Category A and B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will not be accepted and would be returned un-opened.

(vi) Only Companies with Technical bids that fulfil the requirements would have their names pasted on the Commission’s website and notice board; and their financial bid will be publicly opened on the date to be indicated on the same notice.

(vii) ORIGINAL COPIES of the receipt of Tender fee should be included in the financial bids.

(viii) Unsigned bid by the authorised Officer of the Company would be disqualified. All bids should be paginated and signed.

(ix) Submission of bidding documents is not a guarantee for the award of contract;

(x) Category C and D: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(xi) The Commission will verify any or all claims made by the bidders and shall disqualify any Company whose claim(s) is/are found to be false.

(xii) The Commission shall report any bidder that is found to have submitted fake documents to the relevant agencies for prosecution.

(xiii) Nothing in this advertisement shall be constructed to be a commitment on the part of the Commission to undertake the project or entitled any Company to make claim(s) whatsoever in respect of any expenses incurred in preparing a tender response.

(xiv) Attendees at the bid opening shall be required to wash hands, use hand sanitizer, wear face mask and observe physical distancing. The Bids opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(xv) All cost will be borne by the bidders;

(xvi) The Commission is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without Incurring liability In accordance with Section 28 of the Public Procurement Act, 2007

SIGNED
MANAGEMENT