DEADLINE: 15TH AUGUST, 2022
UNIVERSITY OF ILORIN, ILORIN, NIGERIA
P.M.B. 1515, ILORIN
INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The University of Ilorin was established in the year 1975 as a public University. The University intends to utilize fund approved for the Year 2019-2020 (Merged) TETFund Intervention in Library Development for the procurement of Library Books and Equipment for the University of Ilorin, Ilorin.
2. SCOPE OF WORK
LOT NO PROJECT DESCRIPTION LOT 1 Supply of Library Books LOT 2 Supply and Installation of Office Equipment
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover as stated in bid documents;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the (University of Ilorin or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings,
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Evidence of Original Equipment Manufacturers (OEM) Certificate for Equipment and Publishers for the Books.
n. Evidence of 2% Bid Security on Bid Price where bid price is N100 million or above Consent to allow for Verification of all the documents submitted including (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate and Company’s financial standing with bankers);
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
p. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Standard Bidding Document (SBD) from the office of the Director of Procurement, University of Ilorin on evidence of payment of a non-refundable Tender fee of N10,000 per Lot. The Tender fee should be paid into University of Ilorin’s TSA account and evidence of payment should be taken to the Cash Office of the Bursary to obtain University Official Receipt.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the desired Lot of the Technical Bid and the Financial Bid Packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” and put the two sealed envelopes (Technical & Financial Bid) together in a bigger sealed envelope addressed/delivered to; The Registrar, University of Ilorin, Ilorin and labeled “TECHNICAL and FINANCIAL BID” with the “PROJECT NAME/TITLE” and “LOT NO” clearly written on the top Right-hand corner. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder. Closing date for submission of tender is 12:00 noon on Monday, 15 August, 2022.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 15 August, 2022, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register, as the University will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorised by the bidder.
ii. Bids submitted after the deadline for the submission would be returned un-opened.
iii. All costs will be borne by bidders.
iv. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
v. Bid documents can also be collected through personal delivery, postor (Courier Services)
vi. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
vii. The University of Ilorin is neither committed nor obliged to shortlist any Contractor.
viii. The University will only recognize and correspond with only authorized officers of the Tendering Companies and NOT through individuals or agents acting on their behalf.
ix. This advertisement for invitation shall neither be construed as a commitment on the part of the University nor shall it entitle any contractor to make any claims whatsoever and/or seek any indemnify from the University of Ilorin.
x. Tendering with false document is an offence, which will lead to disqualification and prosecution.
xi. The University of Ilorin, Ilorin, Nigeria is not bound to pre-qualify any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed
Dr. Fola M. Olowoleni
Registrar
