University of Lagos (UNILAG)- Invitation To Tender For The Execution Of Projects (7 Lots)

DEADLINE: 11TH AUGUST, 2022
UNIVERSITY OF LAGOS (UNILAG)
INVITATION TO TENDER FOR THE EXECUTION OF PROJECTS (7 LOTS)

1. INTRODUCTION
The University of Lagos a Federal Tertiary Institution established by the University of Lagos Act, 1967 (as amended) CAP U9 Laws of the Federal Republic of Nigeria, 2004 and having its main campus at Akoka, Yaba, Lagos, Nigeria is desirous of embarking on procurement of the under-listed projects. The sources of fund shall be FGN CAPITAL APPROPRIATION/IGR/WORLDBANK SPESSE PROJECT. Interested and reputable bidders are hereby invited to participate in the tender exercise for the projects as described hereunder:

2. SCOPE OF WORKS

3. ELIGIBILITY REQUIREMENTS FOR ALL LOTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the University of Lagos, Akoka or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings, does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm; Other mandatory requirements for Lots 1, 2 & 3 are listed as follows:

In respect of LOT 1-
(a) Evidence of having at least one (1) COREN Registered Electrical Engineer with practicing license valid for 2022. (Copy of both the COREN Certificate and Current practicing licence of the personnel must be attached).

In respect of LOT 2-
a. Bidders shall have an average annual turnover of not less than N 300,000,000,00 (Three Hundred Million Naira Only).

(b)
i. Evidence of having at least one (1) COREN Registered Civil/ Structural Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
ii. Evidence of having at least one (1) COREN Registered Mechanical Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
iii. Evidence of having at least one (1) COREN Registered Electrical Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached)
iv. Evidence of having at least one (1) ARCON Registered Architect with practicing license valid for 2022 (copy of ARCON Certificate and Current practicing licence of the personnel must be attached).
v. Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing license valid for 2022 (copy of QSRBN Certificate and Current practicing licence of the personnel must be attached

In respect of LOT 3-
(a) Bidders shall have an average annual turnover of not less than N 30,000,000.00 (Thirty Million Naira Only).
(b) Evidence of having at least one (1) COREN Registered Civil/ Structural Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).

In respect of LOT 4
(a) Bidders shall have an average annual turnover of not less than N 200,000,000.00 (Two Hundred Million Naira Only) as evident in the Tax Clearance Certificate.

(b)
i. Evidence of having at least one (1) COREN Registered Civil/ Structural Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
ii. Evidence of having at least one (1) COREN Registered Mechanical Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached)
iii. Evidence of having at least one (1) COREN Registered Electrical Engineer with practicing license valid for 2022 (copy of COREN Certificate and Current practicing licence of the personnel must be attached).
iv. Evidence of having at least one (1) ARCON Registered Architect with practicing license valid for 2022 (copy of ARCON Certificate and Current practicing licence of the personnel must be attached).
v. Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing license valid for 2022 (copy of QSRBN Certificate and Current practicing licence of the personnel must be attached

In respect of LOT 5, 6 & 7
Bidders must have verifiable documentary evidence as sole distributor/agent of the Original Equipment Manufacturer (Water Tanker/Internet Servers/Air Quality Equipment

In respect of LOT 6
Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA).

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect Standard Bidding Document (SBD) from the Office of the Head of Procurement Unit, Room 806, 8 Floor, Senate House, University of Lagos Akoka, Yaba, Lagos on evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only per Lot. For payment, visit www.unilag.edu.ng, click on “UNILAG payment portal” link to generate a slip containing Remita Retrieval Reference (RRR) number, proceed to any commercial bank for payment. Go to UNILAG cash office to obtain official receipt.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid or “Financial “Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Head, Procurement Unit 8 Floor Senate Building Room 806, University of Lagos, Akoka and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and address of the bidder and submit at the 8th Floor Senate Building Room 806, University of Lagos, Akoka not be later than 10:00a.m. on Thursday, 11th August, 2022.

6. OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately following the deadline for the submission of bids at 10:00 a.m. on Thursday, 11th August, 2022, at the Public Procurement Research Centre, Opposite Faculty of Social Sciences, University of Lagos in the presence of all bidders and interested members of the public while the Financial bids will be kept un-opened. Please ensure that you sign the bid Submission Register at the point of submission. For clarification on the advertisement: Please send an email to procurementunit@unilag.edu.ng.

7. IMPORTANT INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder.
b. Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
c. The University Management reserves the right to verify the authenticity of any claim made in the Tender documents submitted by bidders.
d. The University shall not be responsible for any cost incurred by the bidders in connection with response to this advertisement.
e. Participation in this process and any related process neither creates any commitment nor establishes any legal relationship with the University of Lagos. It is merely a precondition for further consideration of the Tender.
f. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. The University of Lagos, Akoka, is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007

Azeez Oladejo, Esq,
Registrar & Secretary to Council