DEADLINE: 22ND AUGUST & 19TH SEPTEMBER, 2022
CORPORATE AFFAIRS COMMISSION (CAC)
PLOT 420, TIGRIS CRESCENT, MAITAMA, ABUJA
INVITATION TO TENDER AND REQUEST FOR EXPRESSION OF INTEREST
(1.0) INTRODUCTION
The Corporate Affairs Commission, a parastatal under the Federal Ministry of Industries, Trade & Investment, is mandated by the Companies and Allied Matters Act (CAMA), 2020, to supervise the formation and Incorporation of Companies, Limited Liability Partnerships, Limited Partnerships, Registration of Business Names and Incorporation of Trustees of certain Communities, Bodies and Associations.
In compliance with the provisions of the Public Procurement Act 2007, the Commission hereby invites competent companies to submit bids for the following projects:
(2.0) SCOPE OF GOODS/SERVICE
| GOODS | ||
| S/N | LOT No. | PROJECT TITLE |
| 1. | Lot A1 | Procurement of Office Furniture |
| SERVICE | ||
| S/N | LOT No. | PROJECT TITLE |
| 2 | Lot C2 | Procurement of Customer Relationship Management (CRM) Solution for the Commission |
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed documents:-
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Service;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Corporate Affairs Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Lot C2: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of Director, Procurement located on the 5th floor of the main office building on Plot 420, Tigris Crescent, Maitama, Abuja within the working hours of 9am-4pm (Mondays to Fridays) with evidence of payment of a non-refundable tender fee of Ten Thousand Naira Only (N10,000.00) per Lot, paid into the Corporate Affairs Commission Remita account in any reputable Commercial Bank in Nigeria.
(5.0) SUBMISSION OF TENDER DOCUMENTS (GOODS)
Prospective bidders are to submit both technical and financial bids for the relevant Lots in two (2) hard copies with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or Financial Bid”. Note that the two financial & technical sealed envelopes should be put together in bigger sealed envelopes and addressed to The Registrar General, Corporate Affairs Commission, Plot 420 Tigris Crescent, Maitama, Abuja and clearly marked with the Description of Procurement and LOT number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at The Registrar General’s Office, 6th Floor, Corporate Affairs Commission, Plot 420 Tigris Crescent, Maitama, Abuja not later than 12:00Noon (Nigerian Time) on Monday, 19 September, 2022.
(6.0) SUBMISSION OF EOI
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 22 August, 2022
(7.0) OPENING OF EOI AND TECHNICAL BID
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 22 August, 2022 and 2:00 pm (Nigerian Time) on Monday, 19 September, 2022, at the Commission’s Multi- Purpose Hall, 2nd Floor, Plot 420, Tigris Crescent, Off Aguiyi Ironsi Street, Maitama Abuja in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of The Registrar-General, 6th Floor Corporate Affairs Commission, Plot 420 Tigris Crescent, Maitama, Abuja, as the Corporate Affairs Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement) on e-mail: procurement@cac.gov.ng .
(8.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned unopened;
(c) Bidders should not bid for more than ONE (1) Lot;
(d) All costs will be borne by the bidders;
(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(f) Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
(g) Service: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
(h) The Corporate Affairs Commission is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
REGISTRAR-GENERAL
CORPORATE AFFAIRS COMMISSION
