DEADLINE: 19TH SEPTEMBER, 2022
FEDERAL MINISTRY OF WOMEN AFFAIRS
PLOT 1070, CENTRAL BUSINESS DISTRICT, CADASTRAL ZONE AO, SHEHU SHAGARI WAY BY RALPH SHODEINDE STREET, OPPOSITE COURT OF APPEAL, ABUJA, FCT
INVITATION FOR PRE-QUALIFICATION AND EXPRESSION OF INTEREST (EOI) FOR IMPLEMENTATION OF 2022 CONSTITUENCY AND ZONAL INTERVENTION PROJECTS (CAPITAL BUDGET)
1. INTRODUCTION
The Federal Ministry of Women Affairs is in the process of implementing the 2022 Capital and Constituency Projects as well as the execution of Policies, Programmes and Projects with Funds provided by the Federal Government of Nigeria through the Federal Ministry of Women Affairs Constituency/Zonal Intervention Project. Accordingly, in compliance with the provisions of the Public Procurement Act (PPA), 2007, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification Documents and Eol for the execution of the following 2022 Constituency Zonal Intervention projects
2. SCOPE OF PROJECTS
CATEGORY’A’: GOODS
A1: Purchase of Project Vehicles
A2: General Supplies
CATEGORY B: CONSULTANCY AND OTHER SERVICES
B1 Training and Women Development
3. ELIGIBILITY REQUIREMENTS
Prospective Bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income for the last three (3) years valid till 31st December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above):
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Ministry of Women Affairs or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings,
h. Company’s Audited Accounts for the last three (3) years-2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects,
l. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
m. Services: Evidence of Consultant’s current accreditation by the Centre for Management Development;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS/EOI
Prospective bidders are to submit pre-qualification documents/EOI for each of the Lot desired; two (2) hard copies each of the Technical bids/EOI packaged in sealed envelopes and clearly marked as “Technical Bid” or “EOI”; and addressed to
Permanent Secretary,
Federal Ministry of Women Affairs Headquarters
and clearly marked with the name of the project and the lot number). Furthermore the reverse of each of sealed envelopes should bear the name and address of the bidder and drop in the designated Tender Box located behind the Ministry’s Car Park, Plot 1070 CBD, Ralph Shodeinde Street, Abuja not later than 12:00 noon on Monday, 19 September, 2022.
5. OPENING OF EOI AND PRE-QUALIFICATION DOCUMENTS
The EOI and the Prequalification documents will be publicly opened immediately after the deadline for submission at 12:00 noon on Monday, 19 September, 2022, in the Permanent Secretary’s Conference Room, 4th Floor, Federal Ministry of Women Affairs. Bidders, CSOs, Professional bodies are invited to the opening.
6. ADDITIONAL INFORMATION
i. No bidder is allowed to participate in more than one (1) lot per category and maximum of two (2) lots in all categories
ii. The Ministry shall verify all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary
iii. All costs incurred in responding to this advertisement and pre-qualifying for the projects shall be borne solely by the Bidders;
iv. This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder,
v. All enquiries are to be directed to: Director, Procurement Department, Federal Ministry of Women Affairs, Abuja.
vi. Attendees at the bid opening shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids opening will be covered by Video recording and invitation link will be sent to bidders who chooses training the bid opening online
vii. Goods and Works: Only Pre-qualified bidders at Technical Evaluation will be invited at a later date for collection of tender documents,
viii. Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
ix. The Federal Ministry of Women Affairs is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF WOMEN AFFAIRS
