DEADLINE: 5TH SEPTEMBER, 2022
FEDERAL POLYTECHNIC OF OIL AND GAS, BONNY, RIVERS STATE
INVITATION TO TENDER FOR PROCUREMENT, INSTALLATION AND TESTING OF SCIENCE EQUIPMENT AND FURNITURE
(1) INTRODUCTION
In compliance with the requirements of the Public Procurement Act. 2007, this is to Invite Interested and reputable contractors to submit bids for the under-listed project under the Polytechnic 2021 TETFUND Zonal Intervention.
(2) SCOPE OF WORK
Lot S1: Procurement, Installation and Testing of Science Equipment and Furniture.
(3) ELIGIBILITY REQUIREMENTS
Prospective bidder should submit the following under-listed documents:
(a) Evidence of Certificate of Incorporation Issued by the Corporate Affairs Commission (CAC) Including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N60 million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate Issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Polytechnic of Oil and Gas, Bonny or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest In the bidder and to confirm that all information presented In its bid are true and correct In all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Letter of Authorisation from Original Equipment Manufacturers (OEMs) for Laboratory Equipment;
(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(3) COLLECTION OF TENDER DOCUMENTS
Bid documents can be obtained from the office of the Director of Procurement, Federal Polytechnic of Oil and Gas Bonny upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000.00) per Lot into the Federal Polytechnic of Oil and Gas’ TSA in any reputable Commercial Bank in Nigeria and Treasury Receipt obtained from the Polytechnic’s Cash Office. Evidence of payment must be enclosed in the Financial bid.
(4) SUBMISSION OF TENDER DOCUMENTS
Submission of Technical and Financial Bids is to be made separately in sealed envelopes clearly marked ’TECHNICAL” and FINANCIAL indicating lot in consideration. The separately sealed Technical and Financial Bid should be packed in third sealed envelope properly addressed and submitted to: The Secretary, Tenders Board Federal Polytechnic of Oil and Gas, Bonny. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box on or before 12:00 noon on Monday, 5 September, 2022.
(5) OPENING OF TECHNICAL BIDS
The Technical Bids shall be opened immediately after the deadline for submission at 12:00 noon on Monday, 5 September, 2022 at the main auditorium, Federal Polytechnic of Oil and Gas Bonny in the presence of bidders or their representatives while the Financial bid will be kept unopened. Please ensure that you sign the Bid Submission Register at the submission centre as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. Civil Society and Non-Governmental Organisations are hereby invited to witness the opening of the Technical Bids.
(6) GENERAL INFORMATION
(i) Federal Polytechnic of Oil and Gas, Bonny reserves the right to verify any or all the claims made by bidders and shall disqualify any Company whose claims are found to be false and other sanctions shall apply.
(ii) Only prequalified bidders at technical evaluation stage will be invited at a later date for financial bids opening while financial bids of unsuccessful bidders will be returned un-opened;
(iii) This is only an invitation for solicitation to submit and does not bear any financial undertaking on the part of the Institution.
(iv) All enquiries should be directed to the Office of the Director of Procurement, Federal Polytechnic of Oil and Gas Bonny.
(v) Submission must be made only in English language and all quotations made in Naira.
(vi) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
(vii) The Federal Polytechnic of Oil and Gas, Bonny is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
DIRECTOR OF PROCUREMENT
FOR: AG. RECTOR
