Federal Polytechnic Oko- Invitation For Pre-qualification And Tender For Year 2022 Capital Appropriation Projects (3 Lots)

DEADLINE: 26TH SEPTEMBER, 2022
FEDERAL POLYTECHNIC, OKO
INVITATION FOR PRE QUALIFICATION AND TENDER FOR YEAR 2022 CAPITAL APPROPRIATION PROJECTS

(1) INTRODUCTION
The Federal Polytechnic in compliance with the requirements of the Public Procurement Act, 2007 invites interested, competent and reputable companies with proven experience and good track record of performance to submit Technical/ Financial bids for the following Year 2002 capital Appropriation projects:

(2) SCOPE OF WORK/SUPPLY

(3)   PRE-QUALIFICATION/ELIGIBILITY REQUIREMENT
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 & 7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st  December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:
-Disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Oko or the Bureau of Public procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.

-That no Director has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.

-That the company is not in receivership, the subject of form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.

-That the company does not have existing loan or financial liability with a bank, a financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed.

(j) Company’s profile with the Curriculum Vitae of Key Staff to be deployed for the project including copies of their Academic Professional qualifications such as COREN, QSRBN, ARCON,CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards Valuation Certificates, Job Completion Certificates and photographs of the projects.

(l) Works: List of Plants/Equipment with proof of ownership/lease Agreement.

(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacture’s (OEMs)

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a covering/forwarding letter under the company/firms letter Head paper bearing amongst other the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. The letter head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Director Procurement Federal Polytechnic Oko on evidence of payment of a non-refundable fee of N10, 000.00, paid into the Federal Polytechnic Oko’s Remita Account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies each of the Technical and financial bids with soft copy of the financial bid in MS Excel format, packaged separately in sealed envelopes and clearly marked as (“Technical bid” or “Financial Bid”). Thereafter, put the two sealed envelope together in a bigger sealed envelope addressed to:

The Rector
Federal Polytechnic, Oko
PMB 021
Aguata Anambra State

and clearly marked with the name of the project. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box located at the Office of the Director Procurement Federal Polytechnic Oko not later than 12:00 noon Monday, 26 September, 2022.

(6) OPENING OF TECHNICAL BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 26 September, 2022, at Mass Communication Hall Federal Polytechnic Oko; in the presence of the bidders or their representatives, while the financial Bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the office of the Director of Procurement Federal Polytechnic Oko, Anambra State as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.

(7) GENERAL INFORMATION
(a) Bids must be in English language and signed by an official authorised by the bidder

(b) Bids submitted after the deadline for submission would be returned un-opened.

(c) Bidders should not bid for more than two (2) Lots

(d) All costs will be borne by the bidders

(e) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(g) The Federal Polytechnic Oko is not bound to accept any bidder and reserves the right to annul the procurement Process at any time without incurring liabilities in accordance with section 28 of the Public Procurement Act, 2007.

REGISTRAR
FEDERAL POLYTECHNIC OKO