Institute For Agricultural Research (IAR), Samaru- Invitation To Tender For And Expression Of Interest For 2022 Constituency And Zonal Projects (8 Lots)

DEADLINE: 22ND AUGUST & 5TH SEPTEMBER, 2022
INSTITUTE FOR AGRICULTURAL RESEARCH (IAR), SAMARU
AHMADU BELLO UNIVERSITY, P.M.B. 1044, ZARIA
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
INVITATION TO TENDER FOR AND EXPRESSION OF INTEREST FOR 2022 CONSTITUENCY AND ZONAL PROJECTS

(1.0) INTRODUCTION
Institute for Agricultural Research (IAR), Ahmadu Bello University, Zaria is an Agricultural Research Institute under the Federal Ministry of Agriculture and Rural Development. The Federal Government of Nigeria has allocated funds for the year 2022 Constituency and Zonal Projects to Institute for Agricultural Research, Ahmadu Bello University, Zaria for the execution of Projects (Goods and Services). The Institute therefore invites interested, competent and reputable Contractors to bid for the following 2022 Projects.

(2.0) SCOPE OF GOODS, WORKS AND SERVICES

The Scopes of the above – listed projects are as detailed in the Standard Bid documents

(3.0)  ELIGIBILITY REQUIREMENTS
The Institute for Agricultural Research in compliance with the PPA2007 and will carry out Pre-qualification of Companies who respond to this advertisement based on the following requirements:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7; with evidence of Company Annual Returns to CAC for the immediate past 3 years (2019, 2020 & 2021). Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2019, 2020 & 2021) valid till 31st December, 2022 with minimum average annual turnover of N50Million;

(c) Evidence of current Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP;

(g) Sworn Affidavit: disclosing whether or not any officer of the relevant committees of the Institute of Agricultural Research or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information preserted in its bid are true and correct in all particulars that the company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged; that none of the Company’s Directors has been convicted of procurement fraud in any Country

(h) Company’s Audited Accounts for the last three (3) years – (2019, 2020 & 2021) duly acknowledged by the Federal Inland Revenue Services (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc.);

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Services: Evidence of current registration with the Centre for Management Development;

(n) For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs)

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0)  BID COLLECTION (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit, Institute for Agricultural Research, Ahmadu Bello University, Zaria on evidence of copy of REMITA payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Institute for Agricultural Research, Ahmadu Bello University, Zaria’s Remita account in any Commercial Bank IAR GIFMIS CODE: 1008797

Note that interested bidders for Consultancy Services are not expected to pay at this stage until after shortlisting.

(5.0) SUBMISSION OF TENDER DOCUMENTS/EOI
INVITATION TO TENDER– CATEGORY A& C
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies, each of the technical and financial bids, with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” and addressed to The Secretary, Tenders Board, Institute for Agricultural Research, Ahmadu Bello University and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box located in Room 2 Ground floor, Security Unit, IAR/ABU Zaria not later than 12:00noon, on Monday, 5 September, 2022.

EXPRESSION OF INTEREST (EOI)– CATEGORY B
Interested firms are to submit two (2) bound of Expression of Interest (EoI) Documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Secretary, Tenders Board, Institute for Agricultural Research, Ahmadu Bello University and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box located in Room 2 Ground floor, Security Unit, IAR/ABU Zaria, not later than 12:00noon on Monday, 22 August, 2022.

(6.0) OPENING TECHNICAL BIDS/EXPRESSION OF INTEREST (EOI)
The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00noon on Monday, 22 August, 2022 and 12:00noon, on Monday, 5 September 2022, respectively, in the Conference Hall of the Institute for Agricultural Research, Ahmadu Bello University, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of The Secretary, Tenders Board, Institute for Agricultural Research, Ahmadu Bello University, as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Secretary, Tenders Board, IAR on e-mail: procurement@iar.gov.ng.

(7.0) GENERAL INFORMATION
(a) EOI/Bids must be in English Language and signed by an official authorised by the bidder;

(b) EOI/Bids submitted after the deadline for submission would be returned un- opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)

(g) Category A & C: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(h) Category B: Only shortlisted firms will be contacted at a later date for collection of Request for Proposal (RfP);

(i) All Submission pages have to be dully initialled.

(j) The Institute for Agricultural Research, Ahmadu Bello University is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time in the public interest without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
MANAGEMENT