DEADLINE: 5TH SEPTEMBER, 2022
INSTITUTE OF AGRICULTURAL RESEARCH AND TRAINING (IAR&T)
OBAFEMI AWOLOWO UNIVERSITY
FEDERAL MINISTRY OF AGRICULTURE
MOOR PLANTATION, P.M.B 5029, IBADAN, OYO STATE
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE IMPLEMENTATION OF 2022 CAPITAL AND ZONAL INTERVENTION PROJECTS/PROGRAMMES
(1.0) PREAMBLE
The Institute of Agricultural Research and Training, Moor Plantation, Ibadan is a multidisciplinary research Institute with national and zonal mandates on research and extension on Soil management, Kenaf, maize, grain legumes, livestock and farming systems for different agro-ecologies of Nigeria, in compliance with the requirements of the Public Procurement Act 2007 and extant regulations of Government on the Procurement of Goods, Works and Services and as provided in the 2022 Appropriations intends to procure works and services as detailed here below.
Consequently, competent, reliable and experienced contractors are hereby invited to Bid for the following projects:
(2) SCOPE OF WORKS AND SUPPLIES
| Lot No | Project Description | Procuring Entity |
| Lot IAR&T 01 | Procurement of farm machinery/Implement for Commercial Agriculture expansion support (IAR&T 22/01) | Institute of Agricultural Research and Training, Ibadan ( Goods ) |
| Lot IAR&T 02 | Development of Centre for Agricultural Research and Training/Learning aid at Kabba Outstation (IAR&T 22/02) | Institute of Agricultural Research and Training, Ibadan ( Works ) |
| Lot IAR&T 03 | Procurement of Nutrition Quality Control and Standardization equipment/furniture (IAR&T 22/03) | Institute of Agricultural Research and Training, Ibadan (Goods ) |
| Lot IAR&T 04 | Procurement of Commercial Agriculture Expansion Support Vehicle (IAR&T 22/04) | Institute of Agricultural Research and Training, Ibadan (Goods ) |
| Lot IAR&T 05 | Provision of Start-up grant for youth and women in Ibadan Northwest/ Southwest federal constituency, Oyo State (IAR&T 22/05) | Institute of Agricultural Research and Training, Ibadan (Goods) |
| Lot IAR&T 06 | Capacity building on Agricultural value chain for rural Farmers of Oyo North senatorial District, Oyo State (IAR&T 22/06) | Institute of Agricultural Research and Training, Ibadan (Goods ) |
| Lot IAR&T 07 | Supply of Empowerment materials/Agricultural inputs for youth and women including Farmers of Oyo North senatorial District, Oyo State (IAR&T 22/07) | Institute of Agricultural Research and Training, Ibadan (Goods) |
| Lot IAR&T 08 | Construction and Installation of Solar Street Lights for Farmers in Rural communities of Oyo North senatorial District, Oyo State (IAR&T 22/08) | Institute of Agricultural Research and Training, Ibadan ( Works ) |
| Lot IAR&T 09 | Provision and Installation of Solar Street Light in Ilesha Constituency in Osun State (IAR&T 22/09) | Institute of Agricultural Research and Training, Ibadan ( Works ) |
| Lot IAR&T 10 | Development of Workshop/Offices for value addition and processing support Phase II (IAR&T 22/10) | Institute of Agricultural Research and Training, Ibadan ( Works ) |
| Lot IAR&T 11 | Completion of Procurement and Installation of pilot scale Jute Bag Machinery (IAR&T 22/11) | Institute of Agricultural Research and Training, Ibadan (Goods ) |
(3.0) ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Service providers are required to submit the following documents:
(i) Evidence of Certificate of Incorporation/Registration issued by Corporate Affairs Commission [CAC] including Forms CAC 2 and CAC 7;
(ii) Verifiable evidence of Company’s income Tax clearance certificate for the last three (3) years (2019, 2020, 2021), expiring on 31st December, 2022 corresponding with declared annual turnovers;
(iii) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP;
(vii) A current Sworn Affidavit:
that the company is not bankrupt or in receivership;
none of her present or past director has ever been convicted in any court of law
disclosing whether or not any officer of the relevant committees of the Institute of Agricultural Research and Training, Ibadan or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
(viii) Company’s Audited Accounts for the last three (3) years [2019, 2020 & 2021] duly acknowledged by the Federal Inland Revenue Service (FIRS);
(ix) Company’s Profile, which must include company’s name and address, names of technical /professionals and key personnel including copies of their qualification certificates and resumes, (in case of construction, COREN, QSRBN, ARCON, CORBON etc.);
(x) Verifiable documentary evidence of at least three (3) similar jobs completed within the last five (5) years with letter of Awards, Valuation/Practical Completion Certificates and photographs of the project;
(xi) Reference letter from a reputable commercial bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed;
(xii) Works: List of plants/equipment with proof of Ownership/Lease Agreement;
(xiii) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(xiv) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
(xv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4.0) COLLECTION OF FINANCIAL BIDDING DOCUMENTS
Bidding documents will be available for collection by interested bidders at each procuring entity’s Office upon presentation of evidence of payment of N10,000.00 non-refundable tenders fees per Lot, paid into the Institute of Agricultural Research and Training’s Remita’s Account Code 1000261220 of the Institute as shown in the table in paragraph 5 below.
(5.0) SUBMISSION OF TECHNICAL AND FINANCIAL BIDS
Interested and qualified bidders are to submit One hard copy of the technical bid documents in a separate sealed envelope with inscription “Technical Bid for the project title” and Two hard copies of the Financial Bidding documents (one original, one photocopy) in a separate sealed envelope with inscription “Financial Bid for the project title” while the two envelopes shall be sealed in a bigger third envelope with inscription “Technical and Financial Bid for the project title” shall be delivered on or before 12:00 noon on Monday, 5 September, 2022. The bid should be addressed and submitted to:
LOT NO SUBMISSION ADDRESS REMITA’S ACCOUNT Lots IAR&T / 22/01 – 11 The Executive Director, Institute of Agricultural Research and Training, Moor Plantation, Ibadan, Oyo State Institute of Agricultural Research and Training Ibadan’s Remita’s Account
Please, ensure that you sign the Bid Submission Register as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please visit the Procurement office.
(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 5 September, 2022 at the Prof. E.A Adebowale Training Hall. IAR&T, while the financial bids of the unsuccessful bidders will be returned un-opened. Bidders are to sign the Bid Submission Register in the Procurement Office, 2nd Floor Crescent Building. For further enquiries contact the Head of Procurement.
(7.0) NOTE
(i) Late submission of bid documents shall be returned un-opened.
(ii) Submission of bid documents to the INSTITUTE is neither a commitment nor an obligation to award any contract to any contractor or supplier.
(iii) The advertisement for technical and financial bidding should not be construed as commitment on the part of the Institute Management, nor shall it entitle any contractor or supplier to make any claims whatsoever and or seeks any Indemnity from the Institute.
(iv) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
(v) Bidders should not bid for more than two (2) Lots;
(vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
(vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(viii) The Institute is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
DEBOYE POPOOLA
DEPUTY REGISTRAR/SECRETARY TO THE INSTITUTE
