University Of Medical Sciences Ondo (UNIMED)- Invitation For Pre-Qualification And Tender On Procurement Of Teaching Aids And Research (TAR) Equipment For The Department Of Prosthetics & Orthotics And Speech & Audiology In The Faculty Of Medical Rehabilitation For The Year 2021 Needs Assessment Intervention Project

DEADLINE: 19TH SEPTEMBER, 2022
UNIVERSITY OF MEDICAL SCIENCES ONDO (UNIMED)
INVITATION FOR PRE-QUALIFICATION AND TENDER ON PROCUREMENT OF TEACHING AIDS AND RESEARCH (TAR) EQUIPMENT FOR THE DEPARTMENT OF PROSTHETICS & ORTHOTICS AND SPEECH & AUDIOLOGY IN THE FACULTY OF MEDICAL REHABILITATION FOR THE YEAR 2021 NEEDS ASSESSMENT INTERVENTION PROJECT

(1) INTRODUCTION
(1.1) University of Medical Sciences, Ondo (UNIMED) is a University of Medical Sciences in Ondo City, Nigeria, owned by the Ondo State Government, established in 2015. It is the third specialised Medical University in Africa and Nigeria’s first specialised Medical University to be accredited by the National Universities Commission.

The procurement of the Medical Equipment is proposed for the sole purpose to equip the Faculty of Medical Rehabilitation; to acquaint the student with cutting edge technology equipment through facilitation of their understanding of the course.

The course is introduced newly in the institution to impart knowledge of Medical Science for the development of Ondo state and the country among other issues.

(1.2) The University is seeking for interested, reputable and competent contractors to participate in the procurement process for the Supply, Installation, Testing, Commissioning and Training for the Faculty of Medical Rehabilitation.

(2) SCOPE OF SUPPLY
The procurement is the Supply, Installation, Testing, Commissioning and Training of Medical Science Equipment for the Faculty of Medical Rehabilitation.

(3) ELIGIBILITY REQUIREMENTS:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December. 2022, with minimum average annual turnover of N100 million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the University of Medical Sciences, Ondo or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Medical & Health Equipment: Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Procurement Unit Laje Campus, on evidence of payment of a non-refundable tender fee of N 10,000.00 per Lot, paid into the University’s account details below:

Account Name: UNIMED Revenue Account,
Bank Name: First Bank Nigeria Plc.,
Account Number: 2028751997

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Vice-Chancellor,
University of Medical Sciences (Laje Campus),
Ondo City, Ondo State, Nigeria.
P.M.B 536,
Email: info@unimed.edu.ng
Tel: +234-703-622-0029

Envelopes should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box located at the:

UNIMED Procurement Unit,
University of Medical Sciences (Laje Campus),
Ondo City, Ondo State not later than 12:00 noon Monday, 19 September, 2022.

(6) OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission not later than 12:00 noon Monday, 19 September, 2022 at the Council Chamber, University of Medical Sciences, Ondo City, Laje Campus in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the:

Senior Procurement Officer,
University of Medical Sciences (Laje Campus),
Ondo City, Ondo State,
as the University of Medical Sciences, Ondo City, Ondo State will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the, The Procurement Unit on kboyle@unimed.edu.ng

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorized by the bidder;

(b) Bids submitted after the deadline for submission would be returned un-opened;

(c) All costs will be borne by the bidders:

(d) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(e) Bidders can submit through Post (Courier Services);

(f) Pre-qualified Contractors/Suppliers shall be communicated in writing/ text messages/email and their names displayed on notice boards of the University;

(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening while the bids of unsuccessful bidders will be returned unopened;

(h) The University of Medical Sciences, Ondo City, Ondo State is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with the section 28 of the Public Procurement Act 2007.

SIGNED:
DR WOLEOLA J. EKUNDAYO
REGISTRAR/SECRETARY TO GOVERNING COUNCIL
UNIVERSITY OF MEDICAL SCIENCES, ONDO CITY, ONDO STATE.