Family Health International (FHI360)- Request For Proposal For The Installation Of Vacuum Insulated Evaporator (VIE) Liquid Oxygen Systems

DEADLINE: 27TH SEPTEMBER, 2022
FAMILY HEALTH INTERNATIONAL (FHI360)
REQUEST FOR PROPOSAL FOR THE INSTALLATION OF VACUUM INSULATED EVAPORATOR (VIE) LIQUID OXYGEN SYSTEMS

(A) BACKGROUND
FHI360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

FHI 360 is implementing Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by U.S. Agency for International Development (USAID). EpiC receives COVID-19 funding to prevent, prepare for, respond to and bolster health systems to address COVID-19 and reduce cases of reemergence.

Part of EpiC COVID-19 program in Nigeria is to provide high quality, medical-grade oxygen systems, piping, and medical liquid oxygen installation to five (5) supported facilities in Nigeria namely, Federal Medical Center Owerri, Imo State, University of Uyo Teaching Hospital, Uyo  Akwa Ibom State, Federal Medical Centre Abeokuta Ogun State, Federal Medical  Centre, Yenagoa Bayelsa State and Abubakar Tafawa Balewa University Teaching Hospital, Bauchi State. The Medical Oxygen equipment will be provided for 150 Beds at each of the facilities. To this end, FHI360 is seeking submission of a technical proposal with qualified vendors in accordance with the scope below. Detailed technical specifications and information can be downloaded by copying this link https://bit.ly/3cx6oOK into your internet browser.

(B) SCOPE OF WORK
(1) Full equipment, installation, user training, operation guidance and warranty of vacuum insulated evaporator (VIE) liquid oxygen systems including tanks, Liquid Oxygen Compressors, vaporizers, High pressure Cylinder Manifold (2×10), Vacuum Pump and refilling Ramp for refilling of High-Pressure Seamless Oxygen Cylinders in hospitals and health centers in Nigeria.

(2) Piping, standby manifold unit and distribution accessories to reticulate oxygen gas via pipeline to beds in the health facilities in Nigeria.

(3) Supply of Liquid Oxygen Equipment

Note: Qualified vendors may submit quotes for Scope (Lot) 1, Scope (Lot) 2, and/or Scope (Lot) 3 mentioned above, or all 3 Scopes/Lots

(C) Required Documentation
The initial expression of interest must include the following items:

(1) A cover letter with clear indication of what services you can provide (Scope 1, Scope 2, Scope 3 and/or the entire package, per above).

(2) A brief description of the organization, its capabilities and its ability to provide the required work in accordance with the scope and specification as follows.

(a) Brief technical specifications for VIE systems, piping, and/or LOX including relevant documentation on compliance with relevant technical and safety standards.

(b) Submit a technical workplan guided by the scope of work and technical specification.

(c) Draft blueprint/drawing of system for at least one facility

(d) Documentation on compliance with relevant technical and safety standards

(e) Evidence of staff with relevant industry experience and certifications (attach CVs and copies of certifications)

(f) Detailed engineering and technical design with implementation plan including documentation of Support and Escalation Procedures.

(g) Detailed work plan of the organization capacity to provide after sales support.

(h) Recommendation letter from at least two organizations attesting to Satisfactory Performance in previous projects.

(3) Proof of similar previous works on medical LOX and piping systems by mean of copies of executed Purchase Orders, contracts or Agreements, Client issued Job Completion Certificates etc.

 (4) Documentation of legal registration of the company.

(5) A sample of contract with specific payment terms.

(d) Instruction to Bidders
(1) The Technical Proposal and document required are for submission due to no later than 5pm of 4 October 2022 to this email address: VIE-Proposal2022@fhi360.org. All documents should be in PDF format, arranged and titled accordingly. Your cover letter of expression of interest later should be addressed as such:

The Procurement Committee,
FHI360 Country Office,
9 Yadseram Street of IBB Boulevard Maitama
Abuja

(2) Any questions or request for clarification can be submitted in writing to VIE-enquiry@fhi360.org on or before 5pm, 27 September 2022. No telephone inquiries will be answered

(E) Evaluation Stages, Selection criteria and weighted score:

Stage one: Conformity to the tender- Proposal must have all documents listed in Section D above (item 1-5). Evaluators will not make inference or assumption for incomplete information or document.

Stage two (Prequalification): Technical Evaluation:

CONTRACT AWARD
FHI 360 will award a Contract/Purchase Order to the responsive contractor whose proposal best meets the requirements criteria described herein

FHI360 General Terms and Conditions, which are incorporated into all Purchase Orders can be reference at the FHI360 website: https://www.fhi360.org/sites/default/files/media/documents/purchasing-terms-conditions-feb-2021.pdf

FHI360 PURCHASE ORDER GENERAL TERMS AND CONDITIONS

PURCHASE ORDER TERMS AND CONDITIONS, February 2021 Page 2 of 5 10. Confidentiality.

Vendor shall treat non-public, confidential, or proprietary information disclosed by FHI 360 in connection with this www.fhi360.org