DEADLINE: 30TH SEPTEMBER, 2022
NATIONAL MALARIA ELIMINATION PROGRAMME (NMEP)
ABIA HOUSE, CBD, ABUJA
INVITATION TO TENDER FOR THE SUPPLY OF ENTOMOLOGICAL MATERIALS AND SUPPLY OF ANDROID DEVICES & RELATED ITEMS
1. INTRODUCTION
The National Malaria Elimination Programme (NMEP) is saddled with the responsibility of controlling Malaria in Nigeria and a Principal Recipient (PR) of the Global Fund grant for malaria for 2021-2023. Under the grant, NMEP is conducting interventions in the Global Fund supported states. NMEP is soliciting for tenders from interested and reputable contractors with cognate experience for the supply of (i) Entomological Materials, and (ii) Android Devices and related items for implementation of some of its interventions
2. NMEP thus invites interested Vendors to bid for the supply of the items as indicated in the table below.
NOTE: Interested suppliers are required to bid for one of the three lots only
| S/N | LOT NUMBER | PROJECT NAME | REMARK |
| 1 | Lot 1 | Supply of Entomological Materials | Description of the items is as captured in the Bidding Document |
| 2 | Lot 2 | Supply of Android Devices, Solar Chargers, Fingerprint Scanner, Tripp-Lite Charger Stations for CT4D project | As in the Bidding Document. |
| 3 | Lot 3 | Supply of Android Phones, Phone Protectors and Screen Guards for ITN project. | As in the Bidding Document. |
3. MANDATORY ELIGIBILITY CRITERIA
- Evidence of company registration with Corporate Affairs Commission (CAC) by submitting CAC Certificate, Certificate True Copy of Memorandum and Article of Association with Corporate Affairs Commission or similar government regulatory institution in your country of operation.
- Current Tax Clearance Certificate for last three (3) years (2019, 2020 and 2021).
- Current Company’s PENCOM Compliance Certificate-2022 Current Company’s ITF Compliance Certificate-2022.
- Current Company’s NSITF Compliance Certificate-2022 Duly Certified
- Company Audited Accounts for the last 3 years (2019, 2020 and 2021) or tax exemption certificate, where applicable.
- Evidence of previous similar projects at least 3 award letters and their completion certificates) done by the company for reputable Organization/Procuring Entity by submitting Award Letters, Completion Certificates etc. Note that the award letters and completion certificate presented by the bidder will be verified by the NMEP to ensure their authenticity. History of supply of similar products to a reputable organization in the last 3 years.
- A signed company cover letter showing the names, addresses/contacts of the Directors of the company and Verifiable evidence of ownership of office address/ structure etc.
Mandatory criteria specific to lots-2 & 3.
Evidence of Authorization of dealership of the Devices (phones) or Letter of Introduction by Authorized Dealer.
4. MODE OF SUBMISSION OF TENDER DOCUMENTS FOR PROJECTS
Technical Documentation (Criteria i-x) and Financial Quotation including commercial terms MUST be submitted in 2 separate envelopes, signed by authorized representative, properly labelled with your company name and address on one side of the envelop as well as its content on the other side of the envelope (E.g., Envelop 1-Technical Document, Envelop 2 Financial Quotation). You are expected to submit these two (2) envelopes inside one (1) big envelope duly addressed to:
The National Coordinator,
National Malaria Elimination Programme (NMEP),
1st floor, Abia House, First Avenue,
Central Business District (CBD), Abuja
All documents should be submitted in the designated Tender Box at the office of National Coordinator, National Malaria Elimination Programme. Abia House, Central Business District, Abuja not later than 12pm on 30 September 2022.
5. COLLECTION OF TENDER DOCUMENTS FOR THE PROJECTS
Interested companies are to collect the Bidding Documents from the Procurement Unit, National Malaria Elimination Programme (NMEP), Central Business District, Abuja between 20-27th September 2022.
Evaluation and Award Criteria
Bidders must ensure that all requested information in (4) are included in the submission documentation. Proposals will be evaluated as follows:
Stages of Bid Evaluation Evaluation Description Evaluation Application 1st Stage Complete Conformity to Tender Submission Requirement Pass or Fail 2nd Stage Conformity to Minimum Eligibility Requirement listed i-x Pass or Fail 3rd Stage Conformity to Financial Quotation (ie. Clear Specification, Model, Product Brand Delivery Leadtime, Price and Warranty) as listed in bid document Pass or Fail 4th Stage Consideration for Award Price Reasonableness, Acceptable Quality, Acceptable Certification, Acceptable Delivery Timeline and Warranty
6. OPENING OF BIDS DOCUMENT FOR THE PROJECTS
Please, ensure that you sign the Bid Submission Register in the office of National Coordinator, National Malaria Elimination Programme (NMEP), Abia House, First Avenue, Central Business District (CBD). Abuja as the NMEP will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement & Supply Chain Management, NMEP, Central Business District, Abuja.
7. GENERAL INFORMATION
- Bids must be in English Language and signed by an official authorized by the bidder.
- Bids submitted after the deadline for submission would be rejected and returned.
- All costs will be borne by the bidders.
- The NMEP is not bound to per-qualify any bidder and reserves the right to annulthe Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
8. NOTES/DISCLAIMER
i. Late submissions will not be accepted.
ii. NMEP reserves the right to select and negotiate with those companies it deems in its sole discretion to be qualified for competitive bid and to terminate negotiation without incurring any liability Issuance of bid document does not constitute a commitment by NMEP to award a contract.
iii. NMEP shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.
iv. If it is determined that submitted documents and claims have been falsified, the bidder may face prosecution in a court of Law.
v. NMEP is not bound to shortlist any bidder, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.
