Nigerian Institute Of Mining And Geosciences, Jos- Invitation For Tenders And Expression Of Interest (EOI) For The Implementation Of 2022 Capital Projects (3 Lots)

DEADLINE: 19TH SEPTEMBER & 5TH OCTOBER, 2022
NIGERIAN INSTITUTE OF MINING AND GEOSCIENCES, JOS
NO. 1 METROPOLITAN AVENUE, TUDUN WADA,
P.M.B. 2183, JOS
WEBSITE: www.nimg.edu.ng
EMAIL: nimg.jos.plateau@gmail.com
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EOI) FOR THE IMPLEMENTATION OF 2022 CAPITAL PROJECTS

1. INTRODUCTION
Nigerian Institute of Mining and Geosciences (NIMG), Jos, in compliance with its statutory functions is desirous of executing its 2022 appropriated Capital Projects. In compliance with the requirements of the Public Procurement Act, 2007 and extant regulations of the Federal Government on procurement of Goods and Service. The Institute wishes to invite eligible contractors/suppliers and service providers with relevant proven competence and experience to submit bids for the under listed projects:

2. SCOPE OF SUPPLY/WORK/SERVICES
2.1 CATEGORY A: SCOPE OF GOODS/SUPPLY (INVITATION TO TENDER)
Interested Suppliers are invited to submit their Technical and Financial bids for the following projects:

2.2 CATEGORY B: CONSULTANCY SERVICE
Interested Consultants are invited to submit Expression of Interest (EOI) for the following project:

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 or C1.1. Business Name is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31 December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above)
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Nigerian Institute of Mining & Geosciences, Jos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-That no Director has been convicted in any Country for any criminal offence relating to fraud of financial impropriety or criminal misrepresentation or falsification of facts relating to fraud to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petitions or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, nonperformance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, COMEG etc.;
k.Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the Supply/Services;
l. For Consultancy Services: Evidence of Firm’s current accreditation by Centre for Management Development (CMD);
m.For Supply of Equipment: Evidence of Authorisation as Representative/Dealers of the Original Equipment Manufacturer (OEMs); and
n.All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company.

4. COLLECTION OF TENDER DOCUMENTS: GOODS
Interested companies/firms are to collect the Standard Bid Documents from Head of Procurement, Procurement Unit of the Institute on evidence of non-refundable Tender fee of N10, 000.00 (Ten Thousand naira only) per Lot, paid into the Remita ECollection Account/TSA of Nigerian Institute of Mining and Geosciences – 023300900100 in any reputable Commercial Bank in Nigeria. For further enquiries, contact the Head of Procurement Unit.

5. SUBMISSION OF TENDER DOCUMENTS: GOODS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two in sealed envelopes together in a bigger sealed envelope addressed to:
The Director General/CE,
Nigerian Institute of Mining and Geosciences,
No 1 Metropolitan Avenue Tudun-Wada,
Jos, Plateau State.
Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and drop in the designated Tender Box at the Procurement unit, NIMG not later than 12:00 noon on Wednesday, 5 October, 2022.

6. OPENING OF TECHNICAL BIDS CATEGORY A
Only the technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 5 October, 2022, in the Institute Auditorium in the presence of bidders or their representatives, while the financial bids will be kept unopened. Ensure to sign the Bid Submission Register at the Procurement Unit of the Institute, as the Institute will not be liable for misplaced or wrongly submitted bids.

7. SUBMISSION OF EXPRESSION OF INTEREST (EOI) DOCUMENTS CATEGORY B
Interested Companies/Firms are to submit two (2) bound Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as stated above, which should be submitted not later than 12:00 noon on Monday, 19 September, 2022.

8. OPENING OF EXPRESSION OF INTEREST (EOI) DOCUMENTS: CATEGORY B
The Expression of Interest (EOI) documents will be opened immediately after the deadline for submission at 12:00 noon on Monday, 19 September, 2022 in the Institute Auditorium. Bidders are to sign the EOI Submission Register at the Procurement Unit of the Institute as the Institute will not be held liable for misplaced or wrongly submitted EOIS.

9. GENERAL INFORMATION
i. Bids and Expressions of Interest (EOI) must be in English language and signed by an official authorised by the bidder;
ii. Bidders are to note that Turnover for each separate project is specified in the relevant bid document;
iii. Bid and Expression of Interest submitted after the deadline for submission will be returned unopened;
iv. Bidders should not bid for more than two (2) Lots;
v. Attendees at the bid openings shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The bid openings in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the opening online;
vi. Bidders can submit through Post (Courier Services)
vii. Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
viii. Category B: Only shortlisted firms will be invited at a later date for collection of Request for Proposal (RFP)
ix. All costs will be borne by the bidders as the Institute will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this Invitation;
x. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;
xi. The Institute is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the procurement Act 2007;

Signed
Director General/Chief Executive
Nigerian Institute of Mining and Geosciences