Sokoto Rima River Basin Development Authority- Invitation To Tender And Expression Of Interest (EOI) For The Supply Of Works And Services (11 Lots)

DEADLINE: 20TH SEPTEMBER & 5TH OCTOBER, 2022
FEDERAL MINISTRY OF WATER RESOURCES
SOKOTO RIMA RIVER BASIN DEVELOPMENT AUTHORITY
DAMALE KAITA HOUSE, GUSAU ROAD,
PMB 2223, SOKOTO SOKOTO STATE OF NIGERIA
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI) FOR THE SUPPLY OF WORKS AND SERVICES

INTRODUCTION
1.1 Sokoto Rima River Basin Development Authority (S.R.R.B.D.A.) in furtherance of its statutory mandate intends to undertake the Procurement of various Works, Goods and Services under the 2022 Capital Appropriation and in accordance with Extant Provision of Section 25 of the Public Procurement Act, 2007.
1.2 The Authority therefore invites all experienced and competent Contractors, Supplier and Consultants/Service Providers with relevant experience for consideration for the execution of the following projects:

2.0 SCOPE OF WORK/SERVICE
The Scope of Works/Supply/Service for the projects earmarked for execution is categorized as follows:
2.1 CATEGORY A- INVITATION TO TENDER (WORKS AND GOODS) Interested Contractors/Suppliers are invited to submit Technical and Financial Bids for the following Projects:

CATEGORY C: EXPRESSION OF INTEREST (CONSULTANCY/NON-CONSULTANCY SERVICES)
Interested Firms are to submit Expression of Interest (Eol) documents to provide the following Services.

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
i. All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter headed paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letter headed papers must bear the names and nationalities of the directors of the companies at the bottoms of the page duly signed by the authorized officer of the firm.
ii. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or Form CAC2 and 7. Business Name is also acceptable in case of Service;
iii. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three years (2019,2020 8.2021); valid till 31st December, 2022 with a minimum average turnover for each project, as specified in the standard Bidding Documents.
iv. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
v. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
vi. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
vii. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
viii. Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Sokoto Rima River Basin Development Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars,
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
ix. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
x. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
xi. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.; xii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xiii. Services: Evidence of Accreditation by Centre for Management Development (CMD).
xiv. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement; xv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITE Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner). Note that all documents/information required must be paginated, submitted in the Sequence/order as listed in i-xv above.

4.0 COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Interested Companies are to collect the Standard Bidding Document (SBD) from the Office of Head of Procurement, Sokoto Rima River Basin Development Authority, Damale Kaita House, Ground Floor, on evidence of payment of a non-refundable fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Sokoto Rima River Basin Development Authority’s Remita Account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
5.1 Category A-Invitation to Tender (Works and Goods) Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and dearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes ether in a bigger sealed envelope addressed to the Managing Director, Sokoto Rima River Basin Development Authority, Km 10 Gusau Road Sokoto State and clearly marked with the Name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12:00 noon Wednesday, 5 October, 2022.

5.2 Category C-Expression of Interest (EOI) Consultancy Services. Interested Firms are to submit two (2) bound copies of Expression of interest (Eol) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Managing Director, Sokoto Rima River Basin Development Authority, KM. 10 Gusau Road Sokoto, Sokoto State, and clearly marked with the Name of the project and the Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12:00 noon on Tuesday, 20 September, 2022.

6. OPENING OF BIDS DOCUMENTS
6.1 Category A-Invitation to Tender (Works and Goods) Only the Technical Bids will be opened immediately after the deadline for the submission at 12:00 noon Wednesday, 5 October, 2022, at the Authorities Board Room, in Sokoto in the presence of Bidders or their representatives, while the Financial Bids will be kept unopened. Please ensure that you sign the Bid Submission Register when submitting your bids at the address stated in 4.0 above, as the Authority will not be held liable for misplaced or wrongly submitted bids.
6.2 Category C – Expression of Interest (EOI) Expression of Interest (Eol) documents will be opened immediately after the deadline for submission by 12.00 noon on Tuesday 4, October 2022.at the Authorities Board Room, in Sokoto in the presence of Bidders or their representatives. Please ensure that you sign the Bid Submission Register when submitting your bids at the address stated in 4.0 above, as the Authority will not be held liable for misplaced or wrongly submitted bids.

7.0 GENERAL INFORMATION
a. Bids and Expression of Interest (Eol) must be in English Language and signed by an official authorised by the bidder.
b. Bids and Expression of Interest Submitted after the deadline for submission would be returned unopened.
c. Bidders should not bid for more than two (2) Lots;
d. All costs will be borne by the bidders as the Authority will not be held responsible for any cost or expenses incurred by any interested party (i.e) in connection with any response to this invitation.
e. Non-Compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
f. Bids with values of # 300 Million and above for Works and Bids with value of #100 Million and above for Goods and Services must be accompanied with 2% Bid Security.
g. Bid security should be provided alongside with financial Bid in a separate envelope clearly labeled “Bid security submitted by name of the bidder”.
h. Due diligence would be observed as all the documented claims by the contractors are subject to verification.
i. Representative of any company should be accompanied with authorisation letter and must be included in the bidding documents, failure to comply will lead to disqualification.
j. Bidders should note that detailed scope of works and specifications for projects in categories A and Terms of Reference/Scope of Activities for category “C” are contained in the Standard Bidding Documents and Request for Proposals respectively to be issued to prospective bidders.
k. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
l. Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
m. Category B: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
n. The Sokoto Rima River Basin Development Authority is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
n. For further enquiries, please contact Procurement Department between 10.00 a.m. to 3.00 pm (Mondays – Fridays) at the following address.
o. Sokoto Rima River Basin Development Authority, Damale Kaita House Km 10, Gusau Road Shuni, Sokoto State

Signed:
Engr. Buhari Bature Muhammed
Managing Director
Sokoto Rima River Basin Development Authority

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