DEADLINE: 4TH & 21ST OCTOBER, 2022
UNIVERSITY OF BENIN (UNIBEN)
BENIN CITY, NIGERIA EDO STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR THE EXECUTION OF CAPITAL PROJECTS FOR THE 2022 APPROPRIATION
1.0. INTRODUCTION
The Federal Government of Nigeria has allocated funds to the University of Benin, Benin City in the 2022 Appropriation Act for the Execution of Capital Projects towards achieving its mandate. The University therefore in compliance with the requirements of the Public Procurement Act 2007, hereby invites interested, competent and reliable Contractors/Firms with proven experience and good track record of performance for the execution of these Projects.
2.0. SCOPE OF PROJECTS:
WORKS/GOODS
The Projects for which the bids are invited are as follows:
LOT NO. PROJECT DESCRIPTION CATEGORY A: WORKS LOT W1 Construction of School of Medical Sciences Office Block LOT W2 Construction of Perimeter Fencing in University of Benin at Site A and Site B LOT W3 Construction of Optometry Building at Faculty of Life Sciences LOT W4 Construction of Building for the Institute of Child Health at the University of Benin LOT W5 Construction of Medical Student Hall Building LOT W6 Construction of Toilet Conveniences with Borehole in the Bus Stop Park of University of Benin, Ovia Federal Constituency, Edo State. CATEGORY B: GOODS LOT G1 Procurement of Teaching and Research Equipment LOT G2 Provision of Clinical Equipment in Medical Lab LOT G3 Provision and Installation of Equipment for Engineering Faculty CATEGORY C: SERVICES LOT 10 Youth Training on Repair and Maintenance of Renewable Energy Technologies for Empowerment in Alor Town South LGA, Anambra State.
3.0. ELIGIBILITY REQUIREMENTS
Interested and reputable Companies are required to possess the under-listed requirements to be eligible for these projects:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including form CAC 1.1 or CAC 2 & CAC 7.
b. Evidence of current Company’s Income Tax Clearance Certificate for the past three (3) years valid to 31st December 2022 with a minimum average annual turnover of N500 Million Naira.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the University of Benin, Benin, Edo State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Lot G7 & G9: For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. Lot G8: Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria
o. Lot C10: Evidence of Firm’s current Registration with the Centre for Management Development (CMD);
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITE Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
q. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm,
4.0. COLLECTION OF TENDER DOCUMENTS (CATEGORY A&B)
Interested Companies are to collect the Tender Documents from the office of the AG. DIRECTOR OF PROCUREMENT, (PROCUREMENT OFFICE, ROOM 2 (UPSTAIRS) UNIBEN WATER SCHEME, UNIVERSITY OF BENIN, UGBOWO CAMPUS, BENIN CITY, EDO STATE on evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000.00) only through the REMITA platform, a copy of payment receipt must also be attached to financial documents. Firms interested in Category C will not pay at this stage until after shortlisting.
5.0. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A&B)
Prospective bidders are to submit bid for each of the lot desired, two (2) copies each of the Technical and Financial bids, packaged separately in sealed envelopes and clearly marked as ‘TECHNICAL BID’ and ‘FINANCIAL BID’. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Director of Procurement, University of Benin, and clearly marked with the name of the project and the lot number). Furthermore, the reverse side of the envelope should be clearly marked with the name and address of the Bidder and dropped in the designated tender box at the office of the DIRECTOR OF PROCUREMENT, ROOM 2 (UPSTAIRS) UNIBEN WATER SCHEME, UNIVERSITY OF BENIN, UGBOWO CAMPUS, BENIN CITY, EDO STATE not later than 12:00 noon Friday, 21st October, 2022. The working hour is 8:00am to 4:00pm on weekdays, excluding weekends. Please ensure that you sign the Bid Submission Register as the University will not be held liable for misplaced or wrongly submitted Bids.
6.0. SUBMISSION OF EOI (CATEGORY C)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Tuesday, 4th October, 2022.
7.0. OPENING OF EOI AND TECHNICAL BIDS
The EOI and the Technical Bids will be opened immediately after the deadlines for submission at 12:00 noon Tuesday, 4th October, 2022 and 12:00 noon Friday, 21st October, 2022, respectively, in the Senate Chambers, Senate Building, University of Benin, Edo State, while the financial bids will be kept un-opened.
8.0. ADDITIONAL INFORMATION
i. Bid must be in English Language and signed by an authorised official of the Company.
ii. Bids submitted after the deadline for submission would be returned unopened.
iii. All cost shall be borne by the bidders.
iv. Bidders should not bid for more than two (2) lots.
v. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
vi. Category A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
vii. Category C: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
viii. The University is not bound to pre-qualify/shortlist any bidder and reverses the right to annul the process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007 (as amended).
Signed
MANAGEMENT
