DEADLINE: 30TH OCTOBER, 2022
COLLEGE OF MEDICINE OF THE UNIVERSITY OF LAGOS, LAGOS, NIGERIA
REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR FACILITY MANAGEMENT OF STUDENTS’ HOSTEL
1. INTRODUCTION
The College of Medicine, University of Lagos, a Medical Institution established by an Act of parliament on the 13th of April 1962, having its campuses at Idi-Araba and Yaba, Lagos, Nigeria is desirous of contracting out the management of facilities in its Medical Students Hostel. The source of fund shall be Internally Generated Funds. Experienced and competent facility managers arc hereby invited to submit Expression of interest (EOI) to manage the following Male and Female Students Hostels in the Idi-Araba Campus.
2. SCOPE OF SERVICE
The scope of service shall include but not limited to day to day administration and maintenance of the hostels, provide adequate security and insurance to safeguard lives and properties of the students’ residents in the hostels, ensure the supply of electricity and water to the hostels, supply adequate furniture, beddings and fittings that will guarantee the comfort of the students within the hostels.
3. ELIGIBILITY REQUIREMENTS
Interested firms should submit two (2) bound EOI documents duly signed paginated, separated by dividers and arranged in order outlined hereunder as same shall comprise the Technical documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December. 2022:
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above)
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022:
f. Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the College of Medicine, University of Lagos. ldi-Araba or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings; That the company does not have existing loan or financial liability with a bank other financial institution or third party that is classified as doubtful. non-performance. bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019. 2020 & 2021. duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria. indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Sta (Ito be deployed for the project, including copies of their Academic: Professional qualifications such as COREN, QSRBN, ARCON, CORBON, ESVARBON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the projects. Evidence of ability to manage the contract including detailed experience in managing similar services.
l. Evidence of ownership of relevant equipment capable of executing the contract.
m. Evidence of Company’s Registration with relevant regulatory professional body(ies) such as EHORECON etc.;
n. The Company’s detailed Health. Safety and Environmental policy for the Cleaning Services in the College Premises.
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate. ITF Compliance Certificate. NSITF Clearance Certificate. IRR & Sworn Affidavit are compulsory for each JV partner);
P. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page. duly signed by the authorised officer of the firm.
4. SUBMISSION OF EOI DOCUMENTS
The EOI documents should be arranged in the order listed above and two (2) sets should be submitted in Original and 3 copies version in A4 size paper numbered serially and duly signed by your company authorized signatories.
A. The documents are to be enclosed in an envelope and boldly marked with the name of the bidder and project name to be submitted not later than 12:00 noon on Monday, 30th October, 2022, to the office of:
The College Secretary,
College of Medicine,
University of Lagos, Idi-Araba, Lagos.
B. Representatives of interested Organizations can inspect the College of Medicine, University of Lagos Environment by reporting to the College Secretary who will detail the Schedule Officers to take them round between the hours of 10.00am and 3.00pm, Mondays to Fridays during the pendency of this advertisement.
5. OPENING OF EOI DOCUMENTS
The EOI documents will be opened immediately after the deadline for submission at 12:00 noon on Monday, 30th October, 2022, in the Board room of the Administration building of the College in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the office of the College Secretary as the College of Medicine, University of Lagos not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement officer of the College via email: bogunnowo@unilag.edu.ng
6. GENERAL INFORMATION
a. The Expression of Interest (EOI) documents for submission must be written in English language;
b. The expression of interest documents submitted after the deadline will be returned unopened.
c. Failure to comply with the above requirements shall automatically result in the disqualification.
d. The College Management reserves the right to verify the authenticity of any claim made in the EOI documents submitted by bidders.
e. The College of Medicine, University of Lagos shall not be responsible for any cost incurred by the bidders in connection with response to this advertisement.
f. Participation in this process and any related process neither creates any commitment nor establishes any legal relationship with the College of Medicine. University of Lagos. It is merely a precondition for further consideration.
g. Attendees at the EOIs’ openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The EOls will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
h. Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals; The College of Medicine, University of Lagos is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 29 of the Public Procurement Act 2007.
Dr. Olayinka Obafemi-Moses, FNIM
College Secretary & Secretary to the Court of Governors
