DEADLINE: 31ST OCTOBER, 2022
NIGERIA CENTRE FOR DISEASE CONTROL (NCDC)
CALL FOR EXPRESSION OF INTEREST FOR THE ENGAGEMENT OF A TRAVEL AGENCY
In delivering on our mandate to lead the preparedness, detection and response to infectious diseases outbreak and public health emergencies, and in compliance with the Public Procurement Act 2007, The Regional Disease Surveillance Systems Enhancement (REDISSE) Project is desirous of soliciting for Expression of interest or applications to pre-qualify for the engagement of a Travel Agency to facilitate the Rapid Response Teams (RRT) as well as other official trips to control outbreaks and minimize negative effects on the population.
(2.0) SCOPE OF WORK
(1) The Travel Agent shall always communicate the various travel options and prices of tickets requested and would receive confirmation from the office of the Project Coordinator and various component focal persons in written form via email before the ticket is issued.
(2) The travel agent shall maintain comprehensive records of the following: Name of passengers, PNR, airline name
(3) The travel agent shall prepare invoices and monthly reports/breakdown of activities.
(4) For every duly approved NCDC/REDISSE and CoPREP Project Travel request, the Travel Agent shall immediately make bookings and prepare appropriate schedules and quotations based on the lowest fare and the most direct and convenient routing.
(5) The Travel Agent shall ensure that all traveling staff have complete travel documents required for their journeys, sufficiently before departure.
(6) The Travel agent shall inform the project on policies for unused or canceled tickets: refund or open for subsequent use
(7) The Travel agent will verify and use graded & accredited airlines with good aircraft
(8) The Travel agent shall Provide contact names, phone numbers, and emails of identified travel agent representatives per time (and the same on the project side)
(9) The Travel agent shall notify when there are changes in designated representatives.
(10) The travel agent shall show capacity to carry out bookings during emergencies.
(3.0) ELIGIBILITY REQUIREMENTS:
Interested firm/companies are requested to submit the following documents/information with verifiable evidence for assessment/consideration:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC)
(b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December 2021.
(c) Evidence of Pension Clearance Certificate valid till 31st December 2021.
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021.
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021.
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP.
(g) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications.
(h) Evidence of IATA (International Air Transport Association) accreditation.
(i) Evidence of NCAA (Nigeria Civil Aviation Authority) accreditation.
(j) Evidence of registration with National Association of Nigerian Travel Agencies.
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last Three (3) years including Letters of Awards.
(l) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address.
The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm).
(4.0) SUBMISSIONS
Prospective applicants are to provide us their best offer and respond to this request in a sealed envelope with the name and address written boldly at the back of the envelope not later than 12 noon, 31 OCTOBER 2022 at the following address:
The Project Coordinator
Regional Disease Surveillance Systems Enhancement (REDISSE) Project
Plot 804, Ebitu Ukiwe Street,
Jabi, Abuja.
ATTENTION: The Project Procurement officer (PPO)
(5.0) OPENING OF SUBMISSION
The proposal submitted will be opened immediately after the deadline for submission on MONDAY 31 OCTOBER 2022 at the Annex 1 REDISSE Building Conference Room. Ground floor, in the presence of the applicants or their representatives.
(6.0) GENERAL INFORMATION
(a) The submission must be in English Language and signed by an official authorized by the applicant.
(b) Submission made after the deadline for submission would be returned un-opened.
