DEADLINE: 26TH NOVEMBER, 2022
AFRICAN MINISTERS’ COUNCIL ON WATER
CONSEIL DES MINISTRES AFRICAINS CHARGES DE L’EAU
SUB-COMMITTEE OF THE AU SPECIALIZED TECHNICAL COMMITTEE ON AGRICULTURE, RURAL DEVELOPMENT, WATER AND ENVIRONMENT
REQUEST FOR QUOTATION FOR PROJECTS EXECUTION
WWW.AMCOW-ONLINE.ORG
08/AMCOW/ES/2022
Dear Sir/Madam,
(1) The African Ministers Council on Water is an Intergovernmental Organization and a Specialized Technical Committee of the African Union, formed in Abuja, Nigeria by African governments primarily to promote cooperation, security, social and economic development, and poverty eradication among member states through the effective management of the continent’s water resources and provision of water supply services. The African Ministers’ Council on Water (AMCOW) requests for quotation from interested vendors for the following itemised goods and services:
(I) Lot 1- Supply And Installation Of Complete Hybrid Inverter Solar System
(Ii) Lot 2- Freight Service
(Iii) Lot 3- Installation Of The Solar Systems
(Iv) Lot 4 – Supply And Installation Of Cantliver Steel Solar Car Park Measuring 16m Wide & 5m Deep And Commissioning
Detailed specifications requirements are attached.
(2) Your quotation should be received on or before 5:00pm, on 26 November 2022 through sealed envelope to be delivered at the address given below:
Address for delivery:
The Executive Secretary
African Ministers’ Council on Water (AMCOW)
No. 11 T.Y. Danjuma Street, Asokoro District – Abuja.
OR
Email to: info@amcow-online.org
(3) Quotations should be enclosed in an envelope that should be subsequently sealed and addressed to the address given above. The envelope should have the RFQ reference number 08/AMCOW/ES/2022 conspicuously super scribe.
It is the exclusive responsibility of the bidders to ensure that the sealed envelope containing the quotation reaches the above address before the time and date indicated in paragraph 2 above. If being delivered by hand, the quotations must be delivered at the above address during the working hours of AMCOW from 9:00 hrs to 17:00 hrs, Monday through Friday except for holidays being observed by the AMCOW. Proposals received after the above-mentioned closing time or deadline will be rejected.
(4) Quotations should remain valid for a period of not less than 60 days after the deadline specified for submission.
(5) Quotations should be sent by completing the price schedule at Annexure I enclosed. You may also reply by sending a quotation on your own company’s letter head, but the terms and conditions specified in the RFQ will take precedence over any terms and conditions stated in your quotation.
(6) Corrections, if any, should be made by crossing out, initialling, dating and re-writing.
(7) Quotations shall give a comprehensive description of the proposed items, clearly indicating name, model, make, etc and be accompanied by comprehensive technical information in the language required, such as leaflets, brochures or catalogue pages. If the proposed items do not comply exactly with the technical specifications and descriptions provided in the RFQ, the nearest functional equivalent or closest standard should be offered as an alternative. The supplier shall state in their bid the full name and address of the manufacturer’s representative closest to the consignee, who can provide after-sales-service, spare-parts, and warranty services.
(8) Any deviation from the requested specifications shall be highlighted and explained. When comparative specification tables or other tables are provided by the Purchaser, such tables shall be completed, and item reference numbers should be referred to. The country of origin shall be specified for each item offered.
(9) The contract shall be governed by the General Conditions for works/ goods, with this RFQ sent to you earlier. No terms and conditions put forward at any time by the bidder shall form any part of the contract unless specifically agreed to by the Purchaser.
(10) The rates quoted should be fixed for the duration of the contract and should not be subject to adjustment on any account.
(11) The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.
(11.1) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotation and to cancel the bidding process and to reject all quotations at any time prior to the award of the contract.
(12) The normal payment terms of the African Ministers’ Council on Water (AMCOW) are 30 days upon satisfactory delivery of goods or services and acceptance thereof by the African Ministers’ Council on Water (AMCOW).
(13) Please also see any special Instructions/Conditions attached. In case of any inconsistency between the General Terms and Conditions of Purchase and the Special Conditions, the special conditions will take precedence.
(14) We look forward to receiving your quotation based on the above specifications and thank you for your interest in supplying to the African Ministers’ Council on Water (AMCOW).
