DEADLINE: 28TH DECEMBER, 2022
EKITI STATE POLYTECHNIC, ISAN-EKITI
PMB 1101, ISAN-EKITI, EKITI STATE, NIGERIA
(OFFICE OF THE RECTOR)
INVITATION TO TENDERS FOR THE EXECUTION OF YEAR 2022 TETFUND INTERVENTION IN LIBRARY DEVELOPMENT
(1) INTRODUCTION
Ekiti State Polytechnic, Isan-Ekiti is desirous to implement its year 2022 TETfund Intervention on Library Development. In compliance with Public Procurement Act 2007, the Ekiti State Polytechnic, Isan-Ekiti hereby invites interested, competent, reputable and qualified companies with relevant experience to submit tender bids for year 2022 TETFUND Intervention for Library Development as follows:
(2) SCOPE OF SUPPLIES
YEAR 2022 TETfund INTERVENTION FOR LIBRARY DEVELOPMENT
Lot L1: Supply of Assorted Textbooks and Journals for various Academic Departments
Lot L2: Supply and installation of Library Bookshelves and Kick-steps
(3) ELIGIBILITY REQUIREMENTS
Interested bidders should submit the following eligibility documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Ekiti State Polytechnic, Isan-Ekiti or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Lot 1: Evidence of current membership of Booksellers Association of Nigeria or Nigerian Publishers Association;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
Notes:
The documents must be arranged sequentially in order; failure to comply renders the submission invalid. Copy of the documents must be exact copy of the original in all particulars; any deviation shall not be accepted. All documents must be paginated and signed.
(4) COLLECTION OF TENDER DOCUMENTS
Interested and qualified Companies are to collect the Standard Bidding Documents (SBD) at the Procurement office, Ekiti State Polytechnic, Isan-Ekiti. On presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N 10,000.00) only per Lot, paid into the Ekiti State Polytechnic, Isan-Ekiti’s IGR account.
(5) SUBMISSION OF TENDER DOCUMENTS
Interested bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” respectively. Both sealed envelopes should be put in third bigger envelopes and sealed. The documents should be addressed to the Rector, Ekiti State Polytechnic Isan-Ekiti and clearly marked with (the name of the project and lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Procurement Department, Ekiti State Polytechnic Isan-Ekiti not later than 12:00 noon Wednesday, 28 December, 2022.
(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Wednesday, 28 December, 2022, at the Conference hall of the Ekiti State Polytechnic, Isan-Ekiti in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on e-mail: ocibitoye@ekspoly.edu.ng
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All cost will be borne by the bidders;
(d) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(e) Only pre-qualified bidders at technical evaluation will be invited at later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(f) The Ekiti State Polytechnic Isan-Ekiti is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities and assigning any reason thereof, as provided in section 28 of the Public Procurement Act, 2007
SIGNED:
THE RECTOR,
EKITI STATE POLYTECHNIC, ISAN-EKITI.
