DEADLINE: 28TH NOVEMBER, 2022
FEDERAL INLAND REVENUE SERVICE
14, SOKODE CRESCENT, ZONE 5, WUSE, P.M.B 33, GARKI, ABUJA, NIGERIA
www.firs.gov.ng
EXPRESSION OF INTEREST FOR THE IMPLEMENTATION OF ELECTRONIC DOCUMENT AND RECORDS MANAGEMENT SYSTEM (EDRMS) FOR FEDERAL INLAND REVENUE SERVICE
INTRODUCTION:
The Federal Inland Revenue Service (FIRS) is a Federal Government agency established by the FIRS establishment Act 2007, to administer tax on behalf of the Federation. Its vision is to deliver quality service to taxpayers in partnership with other stakeholders and make taxation the pivot of national development. Its mission is to operate an efficient and transparent tax system that optimizes tax revenue collection and voluntary tax compliance. As a follow up to the General Procurement Notice (GPN) published on FIRS Website, Leadership Newspaper, This day newspaper and Federal Tender Journal of Monday March 21, 2022, the Service is desirous to implement an electronic document & records management system for operational efficiency and optimal performance. The Federal Inland Revenue Service (FIRS) hereby invites prospective and eligible companies to express interest for the implementation of electronic document & records management system as provided for in its approved 2022 budget.
(2) Objective:
The project is intended to provide a centralized repository in a bid to streamline operations in publishing, indexing, storage and retrieval of electronics data resources in the Service.
(3) Project Duration:
The proposed project is expected to be implemented within 4 weeks.
(4) Scope of Work:
The scope of work for the projects is as contained in the Standard Bidding Document (SBD) and Request for proposal as summarized below:
- Digitalization of records;
- Business Process gathering and documentation;
- Automation of records and document management processes;
- Retrofitting of the archive;
- Deployment of electronic document management system; and
- Transfer of knowledge (Administrators and end users training).
(5) Eligibility Requirements:
Prospective vendors with requisite experience are expected to possess the following:
(a) Evidence of Certificate of the Company’s Registration/Incorporation with the relevant authority (Corporate Affairs Commission), including form CAC2 and CAC7. Business Name is also acceptable;
(b) Evidence of current Company Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N5 billion;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) compliance certificate valid till 31st December, 2022;
(f) Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on December 31st 2022, or valid certificate issued by BPP;
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Inland Revenue Service (FIRS) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Verifiable documentary evidence of at least 2 similar jobs executed for Public Sector Agencies and at least 1 job executed for a Private Sector Company, (i.e. Letters of Awards, Payment Certificates, Job Completion Certificates, etc.);
(j) Designated project Manager of not less than 10 years professional experience with certification as Project Management Professional (PMP) – attach CV, academic/professional qualifications;
(k) Technical capability of proposed team member (with not less than 5 years cognate experience) to be deployed for the project – attach CV, academic/professional qualifications;
(l) Evidence of Nigeria Data Protection Regulation compliance with NITDA;
(m) Evidence of membership with Nigeria Computer Society;
(n) Letter of authorization from Original Equipment Manufacturer (OEM) for M-File;
(o) Reference Letter from a reputable commercial bank indicating willingness to provide credit facility to the tune of N1 Billion, for the implementation of the project when needed OR bank balance to the tune of N1 Billion;
(p) In line with executive order 001 of May 18th 2017, all bidders are to provide verifiable statement on the local content of the works to be done and goods to be supplied;
(q) All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter head paper bearing amongst others, the registration Number (RC) as issued by CAC, Contact Address; Telephone Number; and e-mail address. The letter head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized signatory.
(6) Not Eligible:
All Contractors who have defaulted on previous contract(s) awarded to them by FIRS/Federal Government.
(7) Disqualification:
Any Bidder(s) who directly or indirectly attempts to influence in any manner this procurement process to obtain an unfair advantage in the award of this procurement contract in contravention of Section 58(4c) of the PPA 2007 (as amended), shall be disqualified and reported to appropriate authority for prosecution.
(8) Submission of EOI Document:
Prospective bidders are to submit their EOI documents for the project, two (2) hard copies, enclosed in a sealed envelope and clearly marked on the top left corner of the envelop as EOI Documents for Implementation of Electronic Documents & Records Management System for FIRS and addressed to the undersigned. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder. The marked sealed envelope should be registered in the Office of the Director and drop in the designated Tender Box at the location stated below not later than 12:00 noon, Monday, 28 November, 2022.
Director Procurement Department,
Federal Inland Revenue Service,
Revenue House Annex 3,
14 Sokode Crescent, Wuse Zone 5 Abuja,
(9) Opening of EOI Documents:
The EOI documents will be opened immediately after the deadline for submission at 12:00 noon, Monday, 28 November, 2022, at the address stated in paragraph 6 above in the presence of the bidders or their representatives, civil society Organization(s) and the general public who choose to witness the opening. Please ensure that you sign the bid submission register in the office of the Ag. Director Procurement as stated in paragraph 6 above, as FIRS will not be liable for misplaced or wrongly submitted bids.
(10) General Information:
(a) For all enquiries, please contact us on 08074983355; Email: firsprocureinent@firs.gov.ng ;
(b) EOIs must be in English Language and signed by an official authorized by the bidder;
(c) EOIs submitted after the deadline for submission would be returned un-opened;
(d) All cost will be borne by the bidders;
(e) Only shortlisted bidder(s) will be invited at a later date for collection of RFP, while the unsuccessful ones will be de-briefed.
(11) Disclaimer:
(a) The Federal Inland Revenue Service reserves the right to verify claims made by any contractor.
(b) Tendering false documents is an offence and will lead to exclusion from the tendering process and prosecution.
(c) FIRS is not bound to awarding contracts to any tenderer and reserves the right to annul the Procurement process at any time without Incurring any liabilities in line with section 28 of Public Procurement Act, 2007.
SIGNED:
DIRECTOR PROCUREMENT
FOR: EXECUTIVE CHAIRMAN FIRS
