Federal Medical Centre, Makurdi, Benue State- Invitation To Tender And Expression Of Interest For Projects Execution (3 Lots)

DEADLINE:14TH & 28TH NOVEMBER, 2022
FEDERAL MEDICAL CENTRE, MAKURDI, BENUE STATE
(CENTER FOR INNOVATION IN PROCUREMENT, ENVIRONMENTAL AND SOCIAL STANDARDS (CIPESS)
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

(1.0) INTRODUCTION
The World Bank sponsored Center for Innovation in Procurement, Environmental and Social Standards (CIPESS) established at the Federal University of Agriculture, Makurdi intends to undertake some procurement comprising goods and consultancy services. Consequently, in line with the World Bank procurement requirements, the Center is inviting competent contractors and consultants for Technical and Financial Bids and Expression of Interest respectively for the following projects:

CATEGORY A: INVITATION TO TENDER (GOODS)

 CATEGORY B: EXPRESSION OF INTEREST (E.O.I)

(2.0) ELIGIBILITY REQUIREMENTS
CATEGORY A
Interested contractors should submit the following documents;

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Category B

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above on the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Center for Innovation in Procurement, Environmental and Social Standards or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) For Lots A1, bidders should include current registration certificate with National Information Technology Development Agency (NITDA);

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm

CATEGORY B
Only NGOs are allowed to express interest:

(1) All prospective consultants are required to submit an updated company profile tailored to address the above mentioned assignment. Among others the following must form part of the NGO’S submissions.

(2) Signed curriculum vitae (CV) of key staff to be deployed for the project covering academic qualifications and institutions attended with dates and photocopies of certificates obtained with dates.

(3) Evidence of training workshop attended by staff with dates.

(4) Evidence of staff registration with relevant professional body(ies) with certificates attached.

(5) NGO’s Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, with letters of award.

(6) Evidence of Certificate of incorporation with Corporate Affairs Commission (CAC) including forms CAC02 and CAC07.

(7) Evidence of tax exemption certificate or Tax clearance certificate.

(8) Present NGO’s audited account for the last 3 years (2019, 2020 and 2021) duly acknowledged by FIRS.

(9) Item (g) above

(3.0) COLLECTION OF BID DOCUMENTS (CATEGORY A)
Tender documents are to be collected from the Procurement and Property Management Officer’s office between the hours of 10:00am -3:00pm daily upon presentation of authenticated payment details of the non-refundable tender fee of N 10,000 (Ten Thousand Naira) only per individual lot to be paid into the Treasury Single Account (TSA) of University of Agriculture, Makurdi.

(4.0) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A)
Prospective bidders are to submit two hard copies (One original and one duplicate copy of the original) each of the technical and (financial) bids with soft copy of financial bid only in excel format for each of lots A1 and A2 desired, packaged separately in sealed envelopes and in each case clearly marked “’TECHNICAL BID” or “FINANCIAL BID”. Thereafter the two envelopes should be put together in a bigger sealed envelope and clearly marked “INVITATION TO TENDER” the name of the company, the project name and lot number should be boldly written on the reverse side of the envelope and should be dropped in the locked tender box located at CIPESS boardroom. The bigger sealed envelope should be addressed to:

Office of the Center Leader,
The Centre for Innovation in Procurement, Environmental and Social Standards,
Federal University of Agriculture, Makurdi (CIPESS-FUAM) Middle Core,
Faculty of Engineering, Electrical and Electronics Department Block,
CIPESS-FUAM Wing. Second floor.

The closing date for the submission is on or before 12:00 noon Monday 28 November, 2022.

(5.0) SUBMISSION OF EXPRESSION OF INTEREST EOI (CATEGORY B)
All EXPRESSION OF INTEREST with supporting documents (Original and 5 Five Duplicates) neatly packaged in sealed envelopes separately and both in one larger envelope. Boldly write on the outer envelope EXPRESSION OF INTEREST, Name of NGO, project name, lot number and dropped in the locked tender box located at CIPESS boardroom. The bigger sealed envelope should be addressed to:

Office of the Center Leader,
The Centre for Innovation in Procurement, Environmental and Social Standards,
Federal University of Agriculture, Makurdi (CIPESS-FUAM) Middle Core,
Faculty of Engineering, Electrical and Electronics Department Block,
CIPESS-FUAM Wing. Second floor.

The closing date for the submission is on or before 12:00 noon Monday 14 November, 2022.

(6.0) OPENING OF TECHNICAL BIDS (CATEGORY A)
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday 28 November, 2022 at CIPESS BOARDROOM, The Centre for Innovation in Procurement, Environmental and Social Standards, Federal University of Agriculture, Makurdi (CIPESS-FUAM) Middle Core, Faculty of Engineering, Electrical and Electronics Department Block, CIPESS-FUAM Wing. Second floor in the presence of bidders or their representatives, while financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the Point of submission as the Centre will not be liable for misplaced or wrongly submitted bids.

(7.0) OPENING OF EXPRESSION OFINTEREST(CATEGORYB)
The EOI will be opened immediately after the deadline for submission at 12:00 noon Monday 14 November, 2022 at CIPESS BOARDROOM, The Centre for Innovation in Procurement, Environmental and Social Standards, Federal University of Agriculture, Makurdi (CIPESS- FUAM) Middle Core, Faculty of Engineering, Electrical and Electronics Department Block, CIPESS-FUAM Wing. Second floor in the presence of NGO’s or their representatives. Please ensure that you sign the EOI Submission Register at the Point of submission as the Centre will not be liable for misplaced or wrongly submitted EOI.

(8.0) GENERAL INFORMATION
(i) All documents/information must be in English language paginated and submitted in the sequence/order as listed in Eligibility criteria.

(ii) All pages of the financial bid must be endorsed by the authorised representative of the bidder.

(iii) Non-compliance with any of the Eligibility criteria will lead to the automatic disqualification of the bid and it will be adjudged as non-responsive.

(iv) All costs will be borne by the bidders as the Centre will not be held responsible for any cost or expenses incurred by any interested party in connection with any response to this invitation.

(v) Goods shall be delivered within thirty (30) days from the date of signing of the contract, together with supplier’s invoice showing their description, quantity, unit price, and total amount.

(vi) The supplier is required to supply the goods together with the detail operations and maintenance manuals.

(vii) The supplier shall warrant that the goods supplied under the contract are new and unused. 12 months warranty is required for the goods proposed.

(viii) The suppliers shall not assign, in whole or in part, its obligation to perform under this contract, except with the written consent of (CIPESS-FUAM)

(ix) The validity of the quotation shall be sixty (60) days from the date of quotation submission deadline.

(x) 2% bid performance security is required for Goods above N100 million;

(xi) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(xii) Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(xiii) Category B: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(xiv) The Centre for Innovation in Procurement, Environmental and Social Standards is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with World Bank procurement procedures.

(xv) For further enquiries, please contact the procurement and property unit between 10:00am to 3:00pm (Mondays -Fridays) at the following address: aivambe@cipessfuam.edu.ng or call 07068006647, 07013472200.

SIGNED
PROF. L. A. NNAMONU
CENTER LEADER/DIRECTOR