DEADLINE: 29TH NOVEMBER, 2022
FEDERAL MINISTRY OF INTERIOR
OLD FEDERAL SECRETARIAT, PMB 7007 AREA 1, GARKI, ABUJA
INVITATION FOR PRE-QUALIFICATION AND EXPRESSION OF INTEREST FOR PROCUREMENT OF 2022 PROJECTS
(1.0) INTRODUCTION
The Ministry of Interior invites competent and qualified bidders for the expression of interest and prequalification for the establishment of Institute of Domestic Security, Ilesa-Osun State as follows:
(A) CONSULTANCY SERVICES
Lot A1 Design of Architectural, Structural and Engineering Services Working Drawings including production of Bill of Quantities and Models for the Site Layout; Lot A2 Engineering Designs of the Internal/Estate Road Network and Road Infrastructure including Bill of Engineering Measurement and Estimates (BEME); Lot A3 Development of Security Framework
(B) CONSTRUCTION PROJECTS
| Lot B4 | Construction of Administrative Buildings and Perimeter/Retailing walls |
| Lot B5 | Construction of Estate Roads, Culverts and Drains. |
(2.0) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit, as part of the Eol/technical bid requirement, the following documents, the absence of which disqualifies the bidders from further consideration in the bid process: (i) Verifiable Evidence of Certificate of Registration with Corporate Affairs Commission (CAC) including Form CAC 1 or CAC2 and Form CAC7. Business Name is also acceptable for services;
(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three years 2019, 2020 & 2021; valid till 31st December, 2022.
(iii) Evidence of Pension Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50M and above;
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022;
(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers; by submission of the Interim Registration Report (IRR) expiring by 31st December 2022 or valid Certificate issued by BPP.
(a) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Ministry of Interior or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(vii) Company’s Audited Accounts for the last three years (2019, 2020 & 2021), duly acknowledge by the Federal Inland Revenue Service (FIRS);
(viii) Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
(ix) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications such as COREN. QSRBN, ARCON, CORBON, etc.;
(x) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates and Job Completion Certificates and Photographs of the projects;
(xi) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xii) Services: Verifiable Evidence of Firm’s current Registration issued by relevant regulatory professional body such as COREN/QSRBN/ARCON/CORBON/SURCON etc.;
(xiii) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(xiv) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xv) All document for submission must be transmitted with a covering/forwarding letter under the company/firm’s letter headed paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and E-mail address. The letter headed papers must bear the names and nationalities of the directors of the companies at the bottom of the page duly signed by the authorized officer of the firm.
(3.0) SUBMISSION OF EXPRESSION OF INTEREST (EOT) DOCUMENTS- CONSULTANCY SERVICES
Interested Firms are to submit two (2) bound copies of Expression of interest (Eol) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Federal Ministry of Interior, Old Secretariat, Area 1, Garki, Abuja, and clearly- marked with the Name of the project and the Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the office of Director Procurement, room 228 first floor, Block “F” Ministry of Interior, Old Secretariat, Area 1, Garki, Abuja not later than 12:00 noon Tuesday, 29 November, 2022.
(4.0) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS- CONSTRUCTION PROJECTS
Prospective bidders are to submit pre-qualification documents for each of the lot desired; two (2) hard copies each of the technical bids packaged in sealed envelopes and clearly marked as “Technical Bid”; and addressed to the Permanent Secretary, Federal Ministry of Interior, Old Secretariat, Area 1, Garki. Abuja, and clearly marked with the Name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be deposited in the Tender Box at the office of the Director Procurement, Room 228 first floor, Block “F” Ministry of Interior, Old Secretariat, Area 1, Garki, Abuja, not later than 12:00 noon Tuesday, 29 November, 2022.
(5.0) OPENING OF EOI AND PRE-QUALIFICATION DOCUMENTS
Expression of Interest (EoI)/Pre-qualification documents will be opened immediately after the deadline for submission 12:00 noon Tuesday, 29 November, 2022, at the Ministry’s Training Hall, Area 1, Garki – Abuja, in the presence of Bidders or their representatives. Please ensure that you sign the Bid Submission Register at the office of Director Procurement, Room 228 first floor, Block ‘F Ministry’ of Interior, as the Ministry of Interior will not be held liable for misplaced or wrongly submitted bids.
(6.0) IMPORTANT INFORMATION
(i) Only competent and reputable contractors with relevant experience and history of quick delivery of project within schedule are expected to apply for the construction project.
(ii) Contractors who have no verifiable evidence of involvement in the implementation/past experience in the execution of security construction projects need not apply.
(7.0) GENERAL INFORMATION
(i) Bids and Expression of Interest (Eol) must be in English Language and signed by an official authorised by the bidder;
(ii) Bids submitted after the deadline for submission would be returned unopened;
(iii) All cost will be borne by the bidders as the Ministry’ will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this invitation;
(iv) Bidders should not bid for more than two (2) Lots;
(v) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposal;
(vi) Works: only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;
(vii) Arrangement of the EOIs/Technical Documents in hard copies should follow the order in the list above and appropriately paged. The EOI/technical documents should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder;
(viii) Non-Compliance with all the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
(ix) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online.
(x) 2% Bid Security will be required for Construction projects
(xi) The Federal Ministry of Interior is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
(xii) For further enquiries, please contact Procurement Department between 10.00 a.m. to 3.00 pm (Mondays – Fridays) at the following address:
Federal Ministry of Interior,
1st Floor, Room 228,
Block F, Old Federal Secretariat,
Area 1, Garki, Abuja.
SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF INTERIOR
