DEADLINE: 13TH DECEMBER, 2022
NIGERIAN ELECTRICITY REGULATORY COMMISSION (NERC)
PLOT 1387 CADASTRAL ZONE A00, CENTRAL BUSINESS DISTRICT, P.M.B 136 GARKI, ABUJA
TEL: +234 9 462 1400, +234 9 462 1410
WEBSITE: www.nerc.gov.ng
E-MAIL: info@nerc.gov.ng
INVITATION TO TENDER FOR THE SUPPLY AND INSTALLATION OF PROJECTOR SYSTEM AND EXTENSION OF THE EXISTING CONFERENCE SYSTEM
1.0 INTRODUCTION
The Nigerian Electricity Regulatory Commission (NERC) wishes to invite competent and reputable companies with proven experience and capability to tender for the supply of ICT equipment.
2.0 SCOPE OF WORK
The scope of work for this project is the supply and installation of a projector system and extension of the existing conference system for the Commission’s Hearing Room located at Plot No, 1387, Cadastral Zone, A00, Central Business District, Abuja (full details of the specifications are contained in the bid document).
3.0 ELIGIBILITY REQUIREMENTS
Interested and reputable suppliers should submit two (2) bound copies of tender documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:
a. Copy of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC7;
b. Copy of Company’s income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above):
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above),
e. Copy of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022;
f. Copy of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2022 or valid certificate issued by Bureau of Public Procurement (BPP);
g. Sworn Affidavit
disclosing:
a. whether or not any officer of the relevant committees of the Nigerian Electricity Regulatory Commission or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder, and to confirm that all information presented in its bid are true and correct in all particulars,
b. that the company is not in receivership or about to be in receivership or not a replacement for a hitherto tax defaulting company;
c. that the company is not subject to any form of insolvency or bankruptcy proceedings or the subject of any winding down petitions or proceedingsd. Not have any Director who has been convicted in any country for criminal offences relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
h. Company’s Audited Accounts for the last three years (2019, 2020 and 2021) duly acknowledged by the Federal Inland Revenue Service (FIRS):
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with duly signed Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as NITDA, CPN etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (both completed and ongoing) including letters of award, valuation certificates, job completion certificates and photographs of the projects;
l. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
m. All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letterhead paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letterhead paper must bear the names and nationalities of the directors of the company at the bottom of the page, duly signed by authorized officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit on 4th Floor, Wing A upon showing evidence of payment of a non-refundable tender fee of N10,000.00 paid into the Nigerian Electricity Regulatory Commission’s Remita Account (023100400100), through any reputable commercial bank of your choice in Nigeria.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) bound copies each of the technical and financial bids, with a soft copy of financial bids only in MS Excel format, packaged separately in sealed envelope and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, enclose the two sealed envelopes together in a bigger sealed envelope using the address stated below and clearly marked “Supply and Installation of projector system and extension of existing conference system”. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box located at the Commission’s Registry Unit on the Ground floor, Wing A not later than 12:00 noon on Tuesday, December 13, 2022. The envelopes should be addressed as follows:
The Chairman
Nigerian Electricity Regulatory Commission
Plot No. 1387, Cadastral Zone A00 Central Business District, Abuja.
6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, December 13, 2022 in the Commission’s Hearing Room Wing B, 4th floor, Plot No. 1387, Cadastral Zone, A00, Central Business District, Abuja, while the Financial bids will be kept up-opened. Please ensure that you sign the Bid Submission Register in the Commission’s Registry Unit on the Ground floor, Wing A, as the Nigerian Electricity Regulatory Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “General Manager (Procurement)” on e-mail maryam abubakar@nerc.gov.ng__and copy iniobong.umoru@nerc.gov.ng
7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bid submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording, invitation link will be sent to bidders who chooses to join the bid opening online;
e. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services) but the Commission would not be liable to delivering at wrong address;
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The Commission is not bound to prequalify any bidder and reserves the right to annul the selection process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
SIGNED
Chairman
Nigerian Electricity Regulatory Commission
