Population Services International (PSI)- Invitation For Bids For Supply Of Anti-Hypertensive Medication (2 Lots)

DEADLINE: 16TH NOVEMBER, 2022
POPULATION SERVICES INTERNATIONAL (PSI)
INVITATION FOR BIDS FOR SUPPLY OF ANTI-HYPERTENSIVE MEDICATION

Population Services International (PSI) is a leading global health organization with programs targeting malaria, child survival, HIV/AIDS, and reproductive health. PSI provides life-saving products, clinical services and behavior change communications that empower the world’s most vulnerable populations to lead healthier lives. PSI has programs in 67 countries, and Population Services International in Nigeria (PSI/Nigeria) was founded in 2018.

PSI/Nigeria in collaboration with National Primary Health Care Development Agency (NPHCDA) is carrying out a two-year intervention on strengthening hypertension management in 270 Primary Healthcare (PHC) facilities and 90 Secondary Health Care facilities across 17 states and the FCT, using the National Hypertension Protocol. The strategy targets decentralization of hypertension counselling, screening, diagnosis, and treatment to community and primary healthcare levels.

In line with achieving the major objective for the Healthy Heart Africa project implementation, PSI/Nigeria invites interested and reputable companies to bid for the supply of the anti-hypertensive medication in the table below:

• Companies are free to bid for any or all the above listed items.
• This invitation to bid is in two (2) stages; Pre-qualification and Request for Quotes stages (as described in A & B below)
• All items will be delivered at PSI/Nigeria Warehouse in Abuja
• All bids must be signed and dated by an authorized employee of the bidder (the original must be manually signed).
• Bidders must use the Bid Submission Form (BSF) available upon request sent to invitationforbids@psinigeria.org
• The BSF should be fully completed, with all the information required therein (Note: in case of a discrepancy between per unit and total prices, the per unit price shall govern, and the total will be corrected by multiplying the per unit price by the specified quantity).
• The BSF must be filled electronically and included in your submission. Any BSF filled manually (by hand) will be disqualified.

Note: Bidders employing or having PSI/Nigeria staff members and family in their management structure are exempted from participating in this bid.

(A) Pre-qualification Stage/Eligibility Criteria:
To be eligible for consideration, interested organisations must provide the following details:

• Profile of the organisation, including organisation’s Certificate of Incorporation, physical address, and contacts (telephone and email).
• Tax Clearance Certificate for 2018, 2019 and 2020
• Evidence of previous similar job(s) and supply done of a minimum value of NGN 15,000,000 (or other currency equivalent) within the last two years.

This must include any or all the following: Award Letters, Purchase Order, Goods Receipt Note.

• Manufacturer Distribution Authorization – for wholesalers Product Confirmation.
• Evidence of NAFDAC Registration (Number) and Product certification
• Evidence of manufacturer WHO/GMP certification
• Written confirmation of 18-month shelf-life on the company letter head
• Written confirmation of MAS Verification availability on the company letterhead

(B) Request for Quotation stage:
The Procurement committee set up within PSI/Nigeria will assess the extent to which quotations submitted in response to this IFB meet the evaluation criteria set forth below:

• To be eligible for consideration at this stage, bids from interested organisations must adhere to the specifications provided in the table above.
• The delivery date must be clearly stated on your submission and the bid validity period should be at least 180 days following the Last Bid Receipt Date
• Bids received for this procurement process shall be evaluated using the stated evaluation criteria.
• Prices shall be stated in Naira (N) for all bidders.
• Unit cost should include transportation/logistics cost to the final delivery point; this (i.e., transportation cost) should not appear as a separate cost line on your quotation.
• The quote, as well as all correspondence and documentation relating to the offer, shall be in ENGLISH.

(C) Terms of Invitation to Bid:

• All interested bidders MUST send an expression of interest to participate in this bid to invitationforbids@psinigeria.org
• The PSI/Nigeria Bid Submission Form (BSF) would be sent to ALL bidders who send an expression of interest to invitationforbids@psinigeria.org
• Only bidders who send an expression of interest to invitationforbids@PSinigeria.org are eligible to participate.
• All bids MUST be submitted using the PSI/Nigeria Bid Submission Form.
• The BSF must be filled electronically. Any BSF filled by hand will be disqualified.
• All submissions must be signed by an authorized signatory of the Company (bids received without signatures will not be considered).
• PSI/Nigeria reserves the right to appoint or not to appoint any of the companies as it may deem fit. Any company appointed shall be subject to terms of engagement that may be entered on appointment as the supplier.
• Companies should take account of the expected submission date and are responsible to ensure that bids are received by the due date and time. Lost or misdirected courier packages received after the due date and time will be considered as having been submitted late.
• This advertisement shall not be construed as a commitment on the part of PSI/Nigeria to appoint any organization nor shall it entitle any organization to claim any indemnity from PSI/Nigeria.
• Bids sent via email will not be considered.
• No advance payments will be made to the potential vendor.
• 5% Withholding Tax will be deducted from the winning vendor’s contract value, in compliance with Nigeria Tax law.
• Only successful bidders will be contacted.

(D) Evaluation and Selection of the Supplier:

• A procurement committee will be constituted to review the submissions and shortlist applicants to proceed to the next stage of Request for Quotation based on the criteria listed below (as described in A).
• At the prequalification stage, a ‘yes’ or ‘no’ qualifier will be used to rate all the points detailed in “A” and only companies with a ‘yes’ response against all the points detailed in “A’’ above will be considered for the Request for Quote Stage.
• All costs incurred by bidders because of this process and any subsequent requests for information shall be borne by the bidding companies. This would include any costs incurred during functional demonstrations and subsequent meetings and negotiations.
• Bids are to be submitted in a sealed envelope; PSI/Nigeria would not be held liable for the outcome of any bid received unsealed.
• In evaluating bids at the Request for Quotation stage, PSI/Nigeria will seek best value or value for money rather than merely the lowest priced bid. Each line item shall be evaluated separately. Award may be for either commodities separately (i.e., multiple awards), or combination of the commodities or for all commodities combined in a single award.
• The evaluation factors will be weighted as follows:

(i) Price (70%) – A Supplier with the lowest price will be awarded 70 points. All other bidders’ scores will be decreased by 1% for every 1% increase in price from the lowest total price

(ii) Delivery Date (30%) A Supplier with the earliest delivery date will be awarded 30 points. All other bidders’ scores will be decreased by 1% from the best delivery date received.

Interested bidders are welcome to send requests for clarifications, enquiries, or general information to invitationforbids@nigeria.org on or before 5:00pm on 10 November 2022.

Submission of Applications/Closing Date:
The code “PSIN-IFB 2022/001_PQ” should be boldly written on the top right corner of the Pre-Qualification submission envelope, while the code “PSIN-IFB 2022/001_RFQ” should be boldly written on the top right corner of the bid submission envelope. Name of organisations tendering should also be clearly written on the rear of the two envelopes, failure to do this will lead to disqualification.

The two (2) sealed envelopes should be addressed to the following:

The Head of Procurement,
Population Services International in Nigeria,
8 Patrick O. Bokkor Crescent, Jabi District, Abuja

Submission of bids must be hand delivered or couriered to the address above. The closing date for receiving bids is 16 November 2022, 5:00pm WAT. Any bid received after the stated date and time will not be considered.

REGISTRATION AT POINT OF SUBMISSION IS COMPULSORY.